Director of Finance
Archaeological Institute of America (AIA), a not-for-profit learned society
with offices in Boston and New York City, is seeking a full-time Director of
Finance for its Boston office. This position is responsible for all accounting
and financial reporting for the organization including the bi-monthly closing,
producing board reports, maintaining restricted and endowment funds, conducting
financial analyses as needed, and managing the annual audit through compilation
of the 990 and 5500. The Director of Finance oversees the work of the Staff Accountant,
liaises with the Finance and Audit Committees of the Governing Board, interacts
with financial institutions, oversees human resources, maintains the
organization’s fiscal records, and ensures IRS compliance. Working with the
Executive Director and Chief Operating Officer, this position coordinates and
prepares the annual budget.
- · Prepare the budget and financial forecasts and maintain other planning and control procedures.
- · Preparation and presentation of financial reports including income statements, balance sheets, investment analysis, and endowment analysis.
- · Meet with finance committee three or four times per year to review financial statements, review budget, discuss investment results and objectives, and discuss impact of financial policy recommendations seeking approval.
- · Conduct financial analysis of financial reports in order to evaluate operating results in terms of profitability, performance against budget, performance against prior year, and other matters bearing on the fiscal soundness and operating effectiveness of the organization.
- · Monitor cash controls and monitor cash levels to ensure sufficient liquidity to meet operating obligations.
- · Maintain AIA’s system of accounts including supervising staff accountant and records on all company transactions and assets. Ensure all accounts are reconciled on a timely basis
- · Provide independent auditors with relevant audit information and consultancy during the annual financial audit.
- · Prepare and oversee filing of IRS Form 990 and 5500 returns in consultation with CPA firm on an annual basis.
- · Meet with audit committee three times per year to review audited financial statements, IRS Forms and upcoming audit preparation.
- · Oversee the management of company investments in accordance with AIA’s Finance Committee’s stated policies and objectives and prepare investment analysis for committees and Governing Board.
- · Manage the upgrade and maintenance of QuickBooks, AIA’s financial information systems.
- ·B.S./B.A. degree
GAAP; not-for-profit fund accounting; federal grants management; endowment
experience with QuickBooks Online, Microsoft Excel and all Microsoft
applications, importing/exporting files between QuickBooks and Excel
preparing for the annual audit, closing the month-end and preparing financial
databases for reference, queries and generating reports
managing staff and interacting with other managers
Ability to meet
deadlines, focus, and juggle multiple priorities
and verbal communication skills
professional judgment, discretion, diplomacy, and keen sensitivity to handling
adaptable; open to change, learning, and improvement
The AIA offers comprehensive benefits including medical, dental and vision insurance, Life insurance, Short-term and Long-term disabiity insurance fully funded by the AIA, a retirement plan funded by the organization, generous PTO, flexible
hours, and the ability to work remotely.
How To Apply:
Please send a resume and cover letter to email@example.com to apply.
February 04, 2023
$120,000 - $125,000 /
About this Organization:
Archaeological Institute of America (AIA) is North America's oldest and largest
organization devoted to the world of archaeology. The Institute is a nonprofit
group founded in 1879 and chartered by the United States Congress in 1906.
Today, the AIA has over 200,000 Members belonging to more than 100 Local
Societies in the United States, Canada, and overseas. Our members include
professional archaeologists, corresponding members, students, and enthusiasts,
all united by a shared passion for archaeology and its role in furthering human
Since 1948 the
AIA has published the highly regarded bimonthly popular magazine Archaeology
with a readership of more than 700,000 and the acclaimed scholarly publication
the American Journal of Archaeology. The AIA is an educational organization
offering resources to scholars, an Annual Meeting for the exchange of ideas and
information, and a wide-ranging public education program for inquiring minds of
all ages. Go to www.archaeological.org for more
The AIA is committed to creating a diverse,
inclusive, and equitable workforce and work environment. We welcome all
applicants. Applicants for employment and employees are reviewed on their
individual qualifications for a position. Under no circumstances will the AIA
discriminate against qualified individuals based on race, color, religious
creed, retaliation, national origin, ancestry, sexual orientation, gender,
disability, mental illness, genetics, marital status, age, veteran status, or
any other basis prohibited under applicable law. The AIA complies with
applicable federal, state, and local laws governing discrimination in the
Boston and New York offices.