Harvard University

32 Quincy Street
Cambridge, MA 02138

Date Posted:
May 26, 2022

Eastern Massachusetts



Curatorial Assistant (Temp)


The Harvard Art Museums seeks a highly organized and dynamic temporary assistant to support the collections of the Division of European and American Art for short-term coverage of an employee on leave. The assistant, who will report to the division’s Curator of the Collection, will perform a variety of administrative duties including updating the Museums’ database (TMS) and object files, responding to collection inquiries, coordinating collection photography, and conducting library research.

Please note: This is a temporary position for 13 weeks.

Roles and Responsibilities:

· Organizes and implements administrative systems and procedures. Maintains files and an orderly office environment.

· May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases.

· Responds to inquiries and composes correspondence related to the collection.

· Working closely with the Curator of the Collection, may catalogue new acquisitions in the collections database.

· Updates curatorial records in collections database and physical object files.

· Approves external image requests for artworks in the Division of European and American Art collection.

· Coordinates Division photography requests.

· Working closely with the Curator of the Collection, helps organize Museums gallery installations, which may include making lists, cataloguing works of art, coordinating logistics, and liaising with colleagues in other departments.

· Assists with scheduling and facilitating curatorial file appointments.

· Schedules and compiles lists for Art Study Center appointments for staff and external requests.

· May help with coordination of public and private programs and serve as on-site support during events.

· Supports divisional staff in a wide variety of assigned project-based work associated with divisional exhibitions, publications, lectures, and special projects.


Basic Qualifications:

Minimum of 3 years of related administrative support experience. Education may count toward experience.

Additional Qualifications:

Bachelor’s Degree strongly preferred. Outstanding organizational skills, attention to detail, and adaptability will be essential to success in this position. Ability to multi-task and maintain positive, helpful attitude. Interest in museums, art, and art history helpful. Proficiency in relevant software applications (i.e. MS Office). Familiarity with The Museum System (TMS) helpful. Excellent written and verbal communication skills. Knowledge of a European language can be helpful but is not required.

Additional Information:

This position is non-benefitted, with an hourly wage of $25-30, depending on experience.

The museums value staff diversity and are committed to building a culturally diverse community. We encourage candidates from underrepresented groups to apply.

Although the position will remain posted until filled, applicants are encouraged to apply by June 17, 2022.

How To Apply:

Please apply by sending a resume and cover letter via email to am_europeanamerican@harvard.edu.

PLEASE NOTE: This role is primarily onsite in Cambridge, with the possibility of some flexibility for remote work.

We continue to monitor COVID-19 and the lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements.?Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University’s “COVID-19 Vaccine Information” webpage:http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.?

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.

Apply by:
June 17, 2022
$25 / Per hour
About this Organization:

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world and as a research university and nonprofit institution, Harvard is focused on creating educational opportunities for people from many lived experiences.

Harvard University is an equal opportunity employer and views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.