Harvard Art Museums

32 Quincy Street
Cambridge, MA 02138

Date Posted:
May 26, 2022

Eastern Massachusetts



Curatorial Assistant (Temp)


The Harvard Art Museums seeks a highly organized and dynamic temporary assistant to support the collections of the Division of European and American Art for short-term coverage of an employee on leave. The assistant, who will report to the division’s Curator of the Collection, will perform a variety of administrative duties including updating the Museums’ database (TMS) and object files, responding to collection inquiries, coordinating collection photography, and conducting library research.

Please note: This is a temporary position for 13 weeks.

Roles and Responsibilities:

· Organizes and implements administrative systems and procedures. Maintains files and an orderly office environment.

· May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases.

· Responds to inquiries and composes correspondence related to the collection.

· Working closely with the Curator of the Collection, may catalogue new acquisitions in the collections database.

· Updates curatorial records in collections database and physical object files.

· Approves external image requests for artworks in the Division of European and American Art collection.

· Coordinates Division photography requests.

· Working closely with the Curator of the Collection, helps organize Museums gallery installations, which may include making lists, cataloguing works of art, coordinating logistics, and liaising with colleagues in other departments.

· Assists with scheduling and facilitating curatorial file appointments.

· Schedules and compiles lists for Art Study Center appointments for staff and external requests.

· May help with coordination of public and private programs and serve as on-site support during events.

· Supports divisional staff in a wide variety of assigned project-based work associated with divisional exhibitions, publications, lectures, and special projects.


Basic Qualifications:

Minimum of 3 years of related administrative support experience. Education may count toward experience.

Additional Qualifications:

Bachelor’s Degree strongly preferred. Outstanding organizational skills, attention to detail, and adaptability will be essential to success in this position. Ability to multi-task and maintain positive, helpful attitude. Interest in museums, art, and art history helpful. Proficiency in relevant software applications (i.e. MS Office). Familiarity with The Museum System (TMS) helpful. Excellent written and verbal communication skills. Knowledge of a European language can be helpful but is not required.

Additional Information:

This position is non-benefitted, with an hourly wage of $25-30, depending on experience.

The museums value staff diversity and are committed to building a culturally diverse community. We encourage candidates from underrepresented groups to apply.

Although the position will remain posted until filled, applicants are encouraged to apply by June 17, 2022.

How To Apply:

Please apply by sending a resume and cover letter via email to am_europeanamerican@harvard.edu.

PLEASE NOTE: This role is primarily onsite in Cambridge, with the possibility of some flexibility for remote work.

We continue to monitor COVID-19 and the lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements.?Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University’s “COVID-19 Vaccine Information” webpage:http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.?

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.

Apply by:
June 17, 2022
$25 / Per hour
About this Organization:

The Harvard Art Museums — the Fogg Museum, Busch Reisinger Museum, and Arthur M. Sackler Museum — are dedicated to advancing and supporting learning at Harvard University, in the local community, and around the world. The museums have played a leading role in the development of art history, conservation, and conservation science, and in the evolution of the art museum as an institution. Through research, teaching, professional training, and public education, the museums strive to advance the understanding and appreciation of art. Programs encourage close looking at original works of art, collaboration with campus and community partners, and the production of new scholarship. For more information, please visit our website at harvardartmuseums.org.