ArtsBoston seeks a full-time Program
Coordinator to support current programs and help the organization plan for
future growth. Reporting directly to the Deputy Director, Programs the
coordinator will be expected to plan and execute programs, manage related
activities, including budgeting and reporting, and collaborate with the Sales
Director and Marketing Manager to support advertising, membership and marketing
goals.
·
Maintain the NAAC membership
database, directory, Facebook Group, and Google Group
·
Welcome and orient new members to
NAAC’s mission, resources, and community
·
Maintain NAAC Boston section of the ArtsBoston website and blog
·
Coordinate, schedule and attend
all NAAC steering committee meetings, document notes/next steps and support
Deputy Director, Programs in reporting outcomes in weekly management meetings
·
Support Deputy Director, Programs in all planning and organizing leading
up to NAAC events (virtual or in person) including coordinating with participants,
setting up virtual or physical meetings spaces, managing RSVP lists and documenting
outcomes (capturing photos, videos, etc)
·
Assist Deputy Director, Programs in management of NAAC Mentorship & Sponsorship
Program
·
Assist Deputy Director, Programs in writing and sending network
communications including a monthly newsletter
·
Assist Deputy Director, Programs in regularly obtaining NAAC membership’s input and
feedback.
·
Respond to NAAC member inquiries
and requests and initiate connections between potential partners and
collaborators
·
Represent ArtsBoston and NAAC
Boston in various communities to promote Network’s visibility
ArtsBoston Calendar (35%)
The ArtsBoston Calendar is the most comprehensive online
compilation of performances, exhibitions, festivals, and free events in Greater
Boston. In 2020, we expanded it to include digital performances, classes,
behind-the-scenes tours, outdoor events, and other offerings. Updated daily and
amplified via multiple social media channels, a robust email list, and
syndication partnerships, the Calendar reached 550,000+ individuals annually
pre-pandemic.
·
Review and publish new events,
venues and organizations to the ArtsBoston Calendar daily. Edit events for
image requirements, event appropriateness, language and any missing
information.
·
Communicate with organizations
who need to adjust their events with detailed descriptions of what needs to be
edited
·
Answer all customer service calls
and emails regarding the Calendar
·
Collaborate with Director of
Sales and Marketing Manager weekly to curate themes, visibility and
recommendations on the ArtsBoston Calendar that are inclusive of diverse
identities and support not only a sense of belonging but also advertising, marketing and
membership goals
·
Research and conduct outreach with
diverse communities and neighborhoods to engage organizations, venues and events to raise awareness of the
benefits of posting on the ArtsBoston Calendar
·
Be the primary point of contact
for ArtsOpolis (Calendar platform provider) on network support issues,
features/functionality improvements and syndication partnerships
·
Provide Calendar training
artifacts and one-on-one support to help with community engagement
ArtsBoston Audience Initiative (10%)
The Audience Initiative is a local database of 1.4 million arts-going households accessed by
participating arts organizations to help better understand existing and
potential new audiences. It also facilitates mailing lists trades between
organizations.
· Oversee
administration of the ArtsBoston Audience Initiative market knowledge
database program including annual member renewals
·
Provide user support as needed
·
Upload ArtsBoston patron data
annually
Other Administrative Duties as
Needed (5%)