Worcester Cultural Coalition

Worcester City Hall455 Main Street, Room 409
Worcester, MA 01608

Date Posted:
March 03, 2022

Central Massachusetts



Grant Administration Consultant


Overview: The Worcester Arts Council (WAC), through the Cultural Development Division of the City of Worcester, is seeking an individual or firm to assist with creation and administration of a subgranting program. The Grant Administration Consultant will review ARPA and NEA guidelines, WAC’s existing guidelines which represent the City of Worcester’s protocol, and additional resources. Using this information, the Consultant will build program guidelines and application template(s), field questions from applicants, assist in grant review and related reporting and administrative duties.

Under the supervision of the Staff Liaison to the Worcester Arts Council, the consultant will be responsible for building online applications, compiling and organizing application data, communicating with applicants as needed, assisting in developing processes for proper record keeping needed to fulfill local and federal reporting requirements, and take on other relevant duties as identified and assigned.

This is a remote position, in which the consultant is responsible for managing their workload. The consultant will work with WAC and necessary collaborators through email, video calls, and other means as needed. The work requires an ability to understand and communicate multiple legal documents, including federal guidelines, and combining local, state, and federal guidelines to successfully meet objectives.

Background: WAC is a volunteer municipal body which awards funds to arts and cultural programs in the city of Worcester, MA. Its annual granting is funded by the Massachusetts Cultural Council (MCC), and operates in compliance with MCC guidelines and City protocol.

In addition to its annual granting, WAC has received $500,000 in American Rescue Plan Act (ARPA) funds, some of which is from the National Endowment for the Arts (NEA), to be subgranted in the Worcester community. All subgranted funds must be spent in compliance with NEA and ARPA guidelines, and also meet the requirements of the City of Worcester.

Proposed Timeline:

  • Applications accepted until March 22. Application review and interviews to follow. Candidate selected by March 31. WAC to review and accept candidate by April 5, 2022.

  • May 6: Consultant to submit Guidelines and Application Templates for Individual applicants and Nonprofit applicants to the WAC NEA/ARPA subcommittee.

  • May 12 - WAC Monthly Meeting: WAC to review and vote on acceptance of Guidelines and Application Templates. The Consultant will have until May 20 to accommodate any revisions (if requested). If needed, WAC will reconvene to review and approve May 24-26.

  • May 27: Guidelines published, applications live until 11:59pm July 10, 2022.

  • August 2022 (after subgrant recipients notified): Consultant to meet with the WAC to evaluate success of the Guidelines and Applications. Revisions to follow as needed.

Compensation: $9,000, no benefits

Minimum Requirements:

  • 3 years of experience in grant management and/or administration in Massachusetts

  • 3 years’ experience performing listed or similar duties

  • 3 years of experience writing in business-style communications

  • Excellent organizational and time management skills

  • Fluency in reading and writing in English

Preferred Qualifications:

  1. Experience in working with nonprofit organizations, entrepreneurs, and/or the arts

  2. Experience working with federal granting, processes, or agencies, specifically NEA or ARPA

  3. Experience creating online applications or webforms through AirTable, Neighborly, or similar

  4. Experience writing and communicating factual information to general audiences

  5. Reading and understanding dense legal language, translating information to be usable and accessible for WAC members and the general public

  6. Writing guidelines, procedures, and similar

  7. Attention to detail

How To Apply:
Please email resume and cover letter/statement of interest to ArtsCouncil@WorcesterMA.gov by 9:00 am Tuesday, March 22, 2022.
Apply by:
March 22, 2022
About this Organization:
The Worcester Cultural Coalition is the unified voice of Worcester's cultural community whose members are the leaders of the regions seventy-plus arts and cultural institutions and creative businesses.