The Wayside Inn

72 Wayside Inn Rd
Sudbury, MA 01776
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Date Posted:
May 09, 2022

Region:
Central Massachusetts

Category:
Operations/Finance

Type:
Full-Time

Director of Finance

Description:

The Wayside Inn (the “Inn”) is a nonprofit charitable Massachusetts corporation created in 1944 to own, operate, and maintain the Wayside Inn Historic Site, a campus of 9 historic buildings on more than 100 acres. Its mission promotes early American humanities through restaurant, education, and programming, and continues an innkeeping tradition dating back to 1716. The site provides an opportunity for visitors from near and far to gather, engage, and find meaning, relevance, and inspiration through a place-based exploration of history. The Inn’s annual sales are approximately $4.5Mwith about 40 full time employees and 50 part time employees. The Inn’s day-to-day operations are managed by the Innkeeper/General Manager and the Director of Community Engagement manages development, programming, and community relations, both of whom report to a Board of Trustees. The position reports to the Innkeeper, is full-time (40 hours/week, Monday through Friday).

Position Summary:

The Wayside Inn seeks a proactive, dynamic and experienced Director of Finance to join its team to be responsible for a wide range of financial and administrative management responsibilities. Reporting to the Innkeeper and working with the Director of Community Engagement and other department managers, as well as the Board of Trustees, the Director of Finance must be a strategic and disciplined thinker who will provide strong, innovative financial stewardship, grants management, account management, and fiscal oversight. The Director of Finance ensures strategic implementation of long-term strategic goals. The Director of Finance will serve as a resource on all financial and some operations matters. The incumbent assists the Innkeeper with oversight of all financial, operational and administrative activities. The new Director of Finance will also be expected to serve on the Board’s Finance and Development Committees, which meet bi-monthly.

Strategic Financial Management

  • Serve as a strategic business partner to the Innkeeper, Leadership Team (which includes Director of Community Engagement), and Board.
  • Provide organization-wide strategic leadership, planning, analysis and management of the Organization’s revenues, expenses, and finances
  • Comfort with navigating all legal and compliance standards for grants, foundations and major gifts management
  • Establish financial and capital strategies consistent with defined strategic priorities
  • In consultation with the Innkeeper and the Board of Trustees, create, administer, monitor and adapt the Organization’s strategic financial plan, operating and capital budgets and other financial matters as needed
  • Prepare and present financial and management reports to the Innkeeper, Board and various committees
  • Evaluate and improve financial systems, internal controls and operations by championing continuous improvement, adopting best practices and effectively utilizing technology
  • Manage all business office operations including budgeting and accounting, financial modeling and analysis, payroll, human resources, risk management, employee benefits, cash management, accounts receivable and payable, and contract administration
  • Manage operational cash flow, manage banking, loan and lease agreements and assess and develop plans to meet anticipated financial requirements of the Inn
  • Collaborate with auditors to ensure compliance with applicable accounting procedures and standards; oversee and actively participate in the annual audit and tax process
  • Manage the timely and accurate filing of all required financial reports in accordance with GAAP and in compliance with the IRS and other regulatory standards and requirements
  • Manage financial aspects of the Inn’s function, program, and event activities.
  • Work with the Treasurer (Board position) and finance committee to ensure integrity of all financial matters and proper reporting


Planning, Development, Response Administration

  • Participate on a variety of committees as needed: Finance Committee, Development Committee, and Facilities Committee
  • Manage institutional risk to ensure the safety of personnel and visitors in their use of facilities; implement appropriate safety policies and maintain appropriate levels of insurance to protect property and cover the liability of the school and the school’s employees and directors.
  • With the Innkeeper, architects and the Facilities Committee, plan campus development and oversee capital projects management and strategic planning
  • Serve on the Management Team and the Emergency Response Team
  • Work with colleagues to identify areas in which greater coordination or collaboration can improve the quality or cost-effectiveness of operations, services and administrative support.




Qualifications:

Minimum Position Requirements:

  • Five years of commensurate experience creating and executing financial planning and management strategies with experience working in or strategic consulting for food and beverage and/or nonprofit organizations.
  • Hands-on experience preparing, implementing, managing and analyzing budgets and financial reports
  • Experience with desktop version of quickbooks and Aloha restaurant POS system.
  • Outstanding leadership skills; fosters and models a collaborative approach to problem-solving
  • Proven ability to work effectively and proactively with all members of the community, the Innkeeper and the Board to evaluate and improve business processes and operations and to advance the mission of the Inn
  • Demonstrated ability (three-five years experience) to manage a team of direct reports in diverse operational areas
  • Experienced problem solver who takes initiative and identifies solutions that best meet the needs of the varied constituents
  • Strong technical knowledge of generally accepted accounting principles, including familiarity with not-for-profit accounting
  • Sophisticated understanding of the complexities of a nonprofit organization with hospitality operations, inclusive of financial aid process, grant submissions, development, and fundraising
  • Some experience in the following areas is preferred: personnel management, employee benefits, human resources, legal/contract management, facilities management, risk management, campus safety and security
  • Outstanding written and oral communication skills
  • Degree in business and/or accounting required, advanced degree or CPA certification preferred
  • The ideal candidate will appreciate the opportunities to interact with staff, students and Trustees.
  • Other Duties: The incumbent may be required to perform other duties as assigned within the broad scope of duties assigned above.
How To Apply:
Email cover letter and resume to Sandra Brown, Human Resources, at sandy@wayside.org.
Apply by:
May 09, 2022
Salary:
$70,000 - $80,000
About this Organization:
The Wayside Inn is a nonprofit charitable Massachusetts corporation created in 1944 to own, operate, and maintain the Wayside Inn Historic Site, a campus of 9 historic buildings on more than 100 acres. Its mission promotes early American humanities through hospitality, education, and programming, and continues an innkeeping tradition dating back to 1716. The site provides an opportunity for visitors from near and far to gather, engage, and find meaning, relevance, and inspiration through a place-based exploration of history.