Harvard University

1350 Mass Ave
Cambridge, MA 02138

Date Posted:
January 21, 2022

Eastern Massachusetts



Processing Archivist


NOTE: This is a full-time, 6-month position. This position will be based onsite at the Frances Loeb Library of the Harvard Graduate School of Design, in Cambridge, MA.


The Frances Loeb Library is seeking an experienced, collaborative, and self-directed individual for a full-time term Processing Archivist position to process the Doris Cole and Hal Goyette Collection. The candidate must have experience processing large archival collections and be familiar with archival fundamentals and terminology. Overseen by the Special Collections Archivist, the Project Archivist will be trained in our processing procedures, in the identification and handling of architectural drawings, and in requesting collection materials to and from the Harvard Depository. The Project Archivist will develop a processing plan and use ArchivesSpace for describing this collection of architectural drawings, photographs, project files, and research materials. Information on the collection can be found here:http://id.lib.harvard.edu/alma/990143799080203941/catalog.

This is a term position not to exceed 6 months. The Project Archivist will work closely with and report to the Special Collections Archivist.

Job Specific Responsibilities

· Develop a processing plan for the collection, in consultation with the Special Collections Archivist, considering existing processing procedures and duration of the position.

· Implement and carry out the arrangement and description of a large collection of architectural materials.

· Manage the movement of the collections’ materials with an existing online retrieval and pick-up system between the storage depository to the processing area to ensure timely processing of the collection.

· Create and enter accurate, consistent metadata that will support discoverability of and access to the collection.

· Work collaboratively with Collections Team staff and Conservator for the proper housing, care, and handling of the collection.

· Other duties related to the collection may be assigned.

NOTE: This is a full-time, 6-month position. This position will be based onsite at the Frances Loeb Library of the Harvard Graduate School of Design, in Cambridge, MA.

Physical Demands:

· Ability to work at a keyboard and in front of a computer screen for extended periods of time.

· While performing the duties of this job, the Project Archivist is regularly required to lift and/or move up to 40 pounds unassisted. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed inHarvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

The interview process and position may be modified and is currently circumstantial, including a mix of virtual and in-person interviews, and remote and in-person onboarding.

This position will be based onsite at the Frances Loeb Library of the Harvard Graduate School of Design, in Cambridge, MA.


Basic Qualifications:

· Master’s degree in library or information science required from an ALA-accredited program with advanced coursework in archival management or a Master’s in archival studies required.

· A minimum of two years recent experience cataloging large archives and special collections in a variety of genres, including visual materials.

· Familiarity with standard collections care, and archives/museum good practices.

· Familiarity with the principles and practices of archival description; practical experience with Describing Archives: A Content Standard (DACS) preferred.

· Demonstrated working experience in creating and entering accurate, consistent metadata, particularly in relational databases. Working knowledge of archival management systems such as ArchivesSpace preferred.

· Intermediate to advanced skill level with Word and Excel.

· Demonstrated problem-solving skills,and ability to work independently and collaboratively.

· Excellent oral and written communication skills.

Additional Qualifications

· Undergraduate degree in relevant discipline, such as Architecture and/or allied design disciplines preferred, but not required.

· Experience working with architectural materials in anarchives, special collections or museum setting preferred.

How To Apply:

Please apply online at the Harvard Careers website. Upload a cover letter and resume to: hr.harvard.edu/search-jobs and keyword search to requisition #56794BR.

Apply by:
March 18, 2022
$60,000 - $75,000
About this Organization:
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world.

Harvard University is an equal opportunity employer committed to diversity.