New England Historic Genealogical Society

99-101 Newbury Street
Boston, MA 02116

Date Posted:
March 14, 2022

Eastern Massachusetts



Advancement Coordinator


Under the direction of the Director of Advancement, the Advancement Coordinator will be responsible for Advancement’s utilization of the Tessitura database, including:

· Gift Processing: timely processing and acknowledgment of all gifts, pledges, pledge payments, and other contributions. Assist in communicating with donors by creating timely acknowledgment letters, pledge reminders, and responding to donor calls and emails. Handle credit card processing, electronic fund transfers and the recording of gifts of securities and other real property.

· Database Changes: update address and other contact information in donor records on Tessitura and incorporate appropriate biographical information provided by gift officers and through donor and prospect research. Ensure the integrity and accuracy of the database.

· Annual Report: organize plans for the annual report and work closely with Digital Strategy & Communications, Administration, and Advancement leadership on the content and design of the report. Provide verified lists of donors, giving societies, and giving circles from Tessitura.

· Advancement Events: manage the logistics for advancement events including invitation lists and mailings, reservation processing, ticket processing, site arrangements, and other event-related work.

· Special Projects: assist with foundation research, letters of interest, proposals, advancement communications, online fundraising, PowerPoint presentations, and other requests.

· Assist the Advancement Services Specialist in generating reports from the database as requested.

· Provide additional assistance to members of the Advancement team as requested.

This exciting entry-level position is a non-exempt, hourly, on-site position located in Boston, MA. The normal work schedule is Monday-Friday, 9 a.m.-5 p.m. Occasional evening and weekend work required. 
Some of our outstanding benefits include; Medical, dental, vision, generous paid time off, 403(b), tuition reimbursement, AFLAC,  and much, much more!


· Two-plus years of work experience, preferably in a nonprofit development or advancement office

· Experience with using Tessitura highly desirable

· Experience with using Microsoft’s Office 365 suite required

· Strong communication skills, spoken, phone and written

· High level of accuracy and attention to detail

· Ability to handle multiple projects simultaneously, and to focus on the task at hand despite interruptions and distractions

Education Level:

· Bachelor’s degree

How To Apply:

Please send compelling cover letter and resume to Michelle Major, Director of Human Resources at, indicating “Advancement Coordinator” in the subject line. No phone calls please.

Apply by:
March 25, 2022
$32,000 - $36,000
About this Organization:

American Ancestors / New England Historic Genealogical Society (NEHGS) is America’s founding genealogical organization and the most respected name in family history. Established in 1845, American Ancestors / NEHGS is the nation’s leading resource for family history research. American Ancestors / NEHGS provides comprehensive family history services through an expert staff, original scholarship, educational opportunities, world-class research center, and award-winning website,, to help family historians of all levels explore their past and understand their families’ unique place in history.

American Ancestors / NEHGS is a member-based nonprofit corporation dedicated to advancing the study of family history in America and beyond, by educating, inspiring, and connecting people through our scholarship, collections, and expertise.

As the flagship genealogical society in the nation, American Ancestors / NEHGS serves more than 260,000 members and millions of online users with more than a billion searchable records on, and through the assistance of a full-time staff of more than 100  genealogical experts and nonprofit professionals.