Essex Heritage

10 Federal Street, Suite 12
Salem, MA 01970

Date Posted:
August 03, 2021

Eastern Massachusetts



Finance Assistant

The Finance Assistant role at Essex Heritage processes the incoming and outgoing financial transactions for the organization and performs administrative office functions under the direction of the Finance Manager. The position is a part-time role 24-28 hours per week.
Responsibilities Include:
  • Processing incoming bills and paying outgoing bills in a timely manner
  • Monitoring bank balances, handling bank deposits and reconciling multiple bank accounts monthly
  • Entering credit card transactions and collecting support for each transaction
  • Ensuring appropriate approvals in place for all financial transactions and balance transfersEntering membership and donations into QuickBooks and into Customer Relations Management software (CRM)
  • Administrative tasks related to grants awarded by Essex HeritageCreating and retaining accurate records of all financial transactions including copies of all checks and bills processed
  • Assisting with bi-weekly payroll processing, including tracking of benefit deductions and employer contributions and matches
  • Assisting with correspondence, secretarial tasks, ordering of office supplies, contact for office equipment/maintenance
  • Extensive experience with QuickBooks required
  • Experience with donor/member databases or CRM software required
  • Experience working for a non-profit preferred
  • Experience processing financial data required, such as payroll, accounts payable/receivable or banking experience
  • Strong sense of organization and motivation paired with strong financial skills
  • Exceptional attention to detail
  • Integrity, respectfulness, trust worthiness and reliability
  • Excellent written and verbal communication skills
  • Positive, helpful, and collaborative demeanor
  • Ability to make good judgments and avoid risks to the organization
  • Interest in Essex Heritage’s mission a plus
How To Apply:

For more information visit To apply for this position, send a cover letter and resume to Patty Hersey, Finance Manager at

Apply by:
September 10, 2021
$25,000 - $40,000
About this Organization:
Essex Heritage is a non-profit organization that rallies our community around preserving and enhancing the unique character of Essex County. Our job is to get residents to actively support over 10,000 historic places that make this area a great place to live. We do this by offering inspiring events and developing programs and partnerships that support the hundreds of heritage organizations and sites within the Heritage Area.