Cape Cod Maritime Museum

135 South St
Hyannis, MA 02601

Date Posted:
August 02, 2021




Growth and Administrative Manager

Part-time, 30 hours a week, 4-5 days a week, $18-$20 per hour based on experience

The Development and Administrative Manager will work closely with the Executive Director, Development Committee, and Board members to manage administration, development, and membership at the museum. They will also serve as liaison to answer inquiries from the public about the museum’s programs, exhibits, membership, and fundraising.


Development - this person’s responsibilities will revolve around maintaining and growing lasting relationships between the museum and its donors and members.

  • Generate donor leads from search platforms (Eleo)
  • Work with Executive Director to expand donor base
  • Coordinate and plan yearly fundraising events and mailings, including invitations.
  • Maintain and organize development and membership database (Eleo)
  • Track & report on appeal returns (via spreadsheets or software)
  • Write & send thank you letters & membership materials
  • Coordinate and organize membership correspondence, renewals, membership cards and benefits
  • Grants: track deadlines and expenditures and assist with supporting documents
  • Process gifts and memberships through donor management database (Eleo)
  • Act as point of contact for donors, members, and other sponsors


  • Maintain and post on museum’s Facebook and Instagram page
  • Work with Educator, Public Programmer, and Curator to develop social media posts
  • Maintain and update website as needed
  • Maintain and update ticketing and booking website as needed
  • Utilize Adobe Suite programs (Photoshop, InDesign) to create brochures, flyers, and other graphic needs for the museum as needed.


  • Coordination of museum calendars
  • Develop and maintain all admin files including hard copies and digital
  • Manage shared network drive file folders & documents
  • Coordinate board, advisor & committee meetings: send notices, take minutes, update participants
  • Reply to general inquiries over email & phone, forward pertinent emails & messages to director
  • Respond to email & phone requests as directed by Executive Director
  • Maintain & update snail & e-mailing lists
  • Order and maintain supplies and mailing items
  • Coordinate and schedule Exec Director meetings as requested
  • Open & organize mail


  • Serve as front-line event coordination for weddings, retirement parties, etc.
  • Assist education coordinator in event planning needs
  • Organize space & supplies with Front Desk Manager per event as needed
  • Assist program coordinator in volunteer outreach & organization
  • Admissions (Rotate in to assist Front Desk Manager)
  • Knowledge of opening procedures, front desk operations, and closing operations during season to step in as needed
  • Routine visitor interaction—selling regular admissions & combo tickets, giving tourist information, etc.

Other tasks as given by Executive Director


  • 3-5 years administrative experience
  • 1-3 years event coordination experience preferred
  • Non-profit administrative experience preferred
  • Fundraising experience preferred
  • Excellent verbal and written communication skills, strong professional demeanor, excellent interpersonal skills.
  • Experience with Customer Relations Software (Eleo or other software preferred)
  • Confidence and thorough knowledge with computer programs - Microsoft Office, Adobe Suite, Google Suite
  • Bachelors or Associates Degree
  • Advanced organization skills a must, excels at multi-tasking
  • Friendly, and works well with others
  • Comfortable dealing with the public/visitors
  • Have own vehicle

How To Apply:
Email cover letter, resume/CV and 3 references to: No phone calls please.
Apply by:
August 20, 2021
$28,000 - $31,000
About this Organization:
The Cape Cod Maritime Museum is a nonprofit organization based in Hyannis, Massachusetts, Cape Cod's first museum dedicated to the maritime culture of the area. Our goals include preserving the rich maritime traditions and history for which Cape Cod and the Islands are famous and. Through our exhibitions, the objects in our collection, public events and educational programs, we strive to enable audiences of all ages to understand and enjoy Cape Cod's maritime culture.

The Cape Cod Maritime Museum has an ideal location on the Hyannis waterfront. Aside from the beauty of the South Street site and its commanding view of the harbor, it is in the heart of Hyannis, within walking distance of Main Street and ferries to Martha's Vineyard and Nantucket, and near beaches, attractions and lodging. Hyannis is Cape Cod’s commercial, cultural and geographic center. The Museum brings a year-round cultural and educational asset to the village’s waterfront and to Cape Cod and brings visitors from the immediate community, from around the state and New England, and from all parts of the Unites States as well as from nations throughout the world.