The Trustees of Reservations

200 High St.
Boston, MA 02110


Date Posted:
April 12, 2021

Eastern Massachusetts



Grants Manager - Boston, MA


This position will be remote through the summer with some requirements for on-site days at the Trustees’ downtown Boston office. Starting in the fall, the position may become full or partial on-site.

The Opportunity.

Reporting to the Managing Director of Finance, the Grants Manager is responsible for performing the accounting and financial service functions for programs funded by grants from private and government grantors. This position is expected to work extensively with grant managers and staff in other departments throughout the organization.

We are looking for an experienced, self-motivated professional with the ability to work independently as well as a part of the team. This person must have a solid understanding of grant accounting, revenue recognition, and proficiency in Microsoft Office applications, as well as other general ledger and related financial software systems.

The Grants Manager interprets gift terms/conditions and organizational policies; monitors and analyzes revenue and expenditures within budget limits and timelines; maintains tracking and monitoring system to ensure compliance of expenditures, independently develops budgets for renewals and financial reports; interprets grant parameters and advises on allowable costs and guidelines.

In This Role You Will:

  • Award and post-award fiscal grant management, working with Development, Stewardship, and Program staff to ensure fiscal compliance with state, federal, and private grant reporting requirements.

  • Responsible for all grant journal entry requests, verifying funds, ensuring legality of transfer, monitoring approvals needed.

  • Manage the grant disbursement process and reconciliation of fund balance to the general ledger.

  • Prepare or assist in the preparation of all applicable fiscal reports for sponsored programs and ensure the timely submission thereof.

  • Maintain monthly grant spreadsheet to support the monthly grant billing process and prepare the monthly invoices.

  • Prepare monthly Donor Restricted report and forecast and present to the CFO and CEO of the Trustees.

  • Provide support for Capital expenditure budgeting, recording and reporting, deferred maintenance and bequests accounting

  • Assisting the development team with providing proper coding instructions and adjusting revenue entries.

  • Verifying and correcting errors during reconciliation process.

  • Prepare financial projections, budgets, actual vs. budget reporting, and estimating any carry-over of funds from one year to the next.

  • Write/create, revise and/or review policies and grant procedures.

  • Investment Activity accounting

  • Perform general accounting activities, including reconciliations, assisting the Managing Director of Finance and the Director of Accounting during the audit and journal entries during the month end close.

  • Supply copies of audits and regulatory documentation to the appropriate requestor.

  • Analyze and resolve problems and draw accurate conclusions.

  • Maintain records; prepare clear and concise financial and accounting analysis reports.



  • Bachelor’s degree in Accounting or Finance; 3 to 6 years of grants management experience required

  • Non-profit experience required

  • Project management skills

  • Ability to work independently as well as part of a team

  • Strong problem-solving skills with attention to detail and accuracy essential

  • Analytical mind and ability to find solutions

  • Ability to handle confidential information/materials with discretion

  • Ability to manage multiple shifting priorities in a fast-paced environment

  • Hands-on work style

  • Work independently with little direction.

  • Analyze situations accurately and adopt an effective course of action

  • Ability to meet assigned deadlines as well as exhibit flexibility with respect to changing daily demands

  • Plan and organize work

  • Highly detail oriented and organized

  • Ability to collaborate with others within the finance group, as well as cross-functionally with other departments

  • Quick learner

  • Prior experience working with general ledger applications (experience with Blackbaud Financial Edge a plus)

  • Strong computer skills; proficiency with Microsoft Excel and database systems.

  • Strong written and oral communication skills.

Compensation and Benefits:

The salary range for this position is $70,000-$80,000. In addition to competitive pay, The Trustees offers the opportunity to be part of a dedicated team across Massachusetts who believe in celebrating and protecting our special places, for everyone, forever.

In support of our staff and their families, we provide comprehensive top-notch benefits and an array of special perks. Full-time, year-round staff can enjoy:

  • Medical, dental, and vision insurance with employer premium contributions ranging from 75%-85%

  • Traditional and Roth 401(k) plans with 5% employer match after one year of employment

  • Employer-paid life and disability plans

  • Paid vacation and sick time and a bank of “Early Release” hours

  • A bank of 15 paid flexible Holiday/Personal days

  • Day of Service?to travel to another site to work in a division and location other than your own in a group project such as reinforcing beach shorebird fences, planting seedlings or bulbs, organizing archival documents, or making phone calls to thank donors

  • Day of Wonder?to explore the wonders of any of our Trustees properties

  • Complimentary Trustees member-level access and discounts and 50% discount for Trustees summer camps

  • Reciprocity program offering free and discounted admissions and memberships to more than 50 Massachusetts museums and cultural institutions

  • And much more!

About The Trustees

The Trustees is one of Massachusetts’ largest non-profits and the nation’s first conservation and preservation organization. Today, the places we care about are going fast, and the forces undermining them, including climate change, are moving faster.?Our passion is to protect and share with everyone the irreplaceable natural and cultural treasures under our care.?We are funded and supported entirely by our visitors, supporters, volunteers, and more than 60,000 member households.

Our Finance & Administration team plays a key role in supporting the work of The Trustees. We are a collaborative team working to streamline the way we work and deliver support services to our special places. Our teammates are enthusiastic professionals who are as committed to strong customer service as we are to accuracy.


In addition to being an Equal Opportunity Employer, The Trustees aims to create a thriving, inclusive workplace that values each member of its team. We aspire to reflect and effectively serve the residents and communities of Massachusetts who are at the core of our mission. Building The Trustees of the future is about creating a sense of welcome for all and that starts with our staff. We believe having an inclusive workplace with diverse perspectives are critical to our work. We are ever curating and creating information and programs to help us be the most inclusive organization that we can be.?

The Trustees is a signer of the Boston Women’s Workforce Council and a Member of the Boston College Center for Work and Family.

We kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

How To Apply:
Please apply online via The Trustees website linked here.
Apply by:
May 31, 2021
$70,000 - $80,000
About this Organization:
The Trustees of Reservations is one of Massachusetts’ largest non-profits and the nation’s first conservation and preservation organization. We preserve and protect places of natural, scenic and historic beauty and hold these “reservations” in “trust” for public use and enjoyment. Our passion is to improve the quality of life in the Commonwealth, using our properties and their many programs as a powerful and compelling platform to engage more residents and visitors in our mission-driven work. We believe in protecting the irreplaceable forever, for everyone.  Today, we care for 117 special reservations -- from beaches to farms, gardens and historic sites – within minutes of every resident. Funded and supported entirely by our nearly 2 million visitors and supporters, and more than 60,000 member households, we invite you to find your place.