Lexington Symphony

PO Box 194
Lexington, MA 02420
Website
Email

Date Posted:
April 06, 2021

Region:
Eastern Massachusetts

Category:
Operations/Finance

Type:
Full-Time

Operation Manager

Description:

Job Description

Lexington Symphony is looking for an Operations Manager. This position reports to the Executive Director. The Operations Manager is responsible for ensuring that all orchestral events – rehearsals, performances, runouts, education and special events – run smoothly, effectively, efficiently and in a financially responsible manner. Responsibilities include event production and supervision, scheduling, planning, and administration.

CONCERT & EVENT PRODUCTION:

· Production management and/or stage management for all performances

· Determine staging requirements and coordinate setup

· Equipment rental

· Equipment loading and transport

· Transport and setup of LS-owned electronic keyboard as needed (stored at concert venue, Cary Hall)

· Manage rental relationship with the Town of Lexington

· Work closely with and maintain good relationships with Cary Hall custodial staff

· Obtain applications and permits for Symphony related activities as required

· Arrange for piano rental and tunings as needed

· Arrange for police and fire detail as required

· Hiring and coordination of lighting, sound, catering, transportation services, and other vendors

· Anticipate and address audience and player needs

· Maintain positive relationships with subscribers and ticket buyers

· Manage and oversee all concert volunteers, cultivate volunteer resources

· Coordinate and manage concessions stand

· Gather and purchase necessary items for concert and event production

· Oversee setup and breakdown for special events

ADMINISTRATIVE:

· Manage and maintain online ticketing system

· Manage box office for patrons, players, and soloists via email, phone, and regular mail, including subscription sales and renewals, comps, group and third party sales.

· Input and maintain data in Patron Manager (sales, donations, and notes)

· Work with program book coordinator to ensure that all ads, donor lists, bios, program notes, rosters, and sponsors are correct and updated

· Coordinate with marketing consultant to create marketing timelines and projects

· Create and send all Lexington Symphony concert and special events eblasts and newsletters

· Manage all social media accounts

· Update and maintain Lexington Symphony website as needed

· Manage regular expenses within budget and coordinate timely payment with Bookkeeper and Treasurer

· Procure required rental music in a timely manner and without incurring late or extra charges

· Answer phone for general inquiries, respond to messages

· Pick up mail from P.O. Box regularly; sort, distribute and process

· Provide administrative support to Executive Director as needed

· Ensure that office supplies and equipment are available and in good working order

· Facilitate preparation and mailing of fundraising appeals

· Send out donation acknowledgements and thank you letters in a timely manner

· Run reports as requested by the Executive Director, Music Director, and Board leadership

· Participate in strategy, production and Board meetings as requested by the Executive Director, President(s), and Music Director

· Make contingencies for inclement weather and, together with the Executive Director and Music Director, make decisions on the implementation of contingency plans

· Collaborate with Executive Director to arrange Guest Artist itinerary, lodging, travel, and hospitality

· Assist Executive Director, Bookkeeper, and Personnel Manager with vendor and labor contracts and necessary documentation (including W-9s)

· Interpret, implement, and uphold terms of the Players’ Policies and other collective bargaining agreements that are applicable with collaborative partners and/or venue agreements

· Maintain Lexington Symphony repertoire history records



Qualifications:

· Orchestra experience or musical training is preferred

· Technical theatre training and experience is preferred

· Must be able to work independently in a fast-paced environment

· Prior experience with Patron Manager, Salesforce or similar program (Raiser's Edge, Tessitura) is preferred

· Strong skills with Microsoft Word, Excel, or similar programs


Job Type: 40 hours/week

Pay: $20.00 per hour or commensurate with specific experience


How To Apply:
Forward via email to jlevenson@LexingtonSymphony.org and djones@lexingtonsymphony.org
Cover letter and resume to Jeff Levenson, Executive Director
Apply by:
April 12, 2021
Salary:
$40,000 - $50,000
About this Organization:
The Lexington Symphony is a group of dedicated professional musicians who share a passion for their music and for exacting standards of performance.

In its 26th season, the orchestra maintains a unique blend of grass-roots spirit and professionalism, devoted to sharing classical music with all. With an emphasis on accessibility, the group offers great programming, superb performances, easy parking and affordable tickets, with outreach programs that introduce kids of all ages to classical music.