The Trustees of Reservations

200 High St.
Boston, MA 02110


Date Posted:
March 18, 2021

Eastern Massachusetts



Payroll Administrator/Staff Accountant - Boston, MA


The Opportunity.

Reporting to the Manager of Accounting, Payroll Administrator/ Staff Accountant is responsible for bi-weekly payroll, routine reconciliations, reporting, and filings in support of the Finance and Human Resources departments. The Payroll Administrator/Staff Accountant is also responsible for the accurate processing, recording, and reporting of payroll-related transactions, including general ledger entries, for a staff of over 200 year-round employees and over 600 seasonal employees.

In This Role You Will:

  • Prepare and process company-wide bi-weekly payroll; review accuracy of approved timesheets and submitted payroll changes; calculate pay adjustments related to retroactive pay increases

  • Perform internal audits of Time and Attendance procedures to ensure compliance with payroll policies and procedures

  • Provide regular trainings, documents, and communications related to payroll: conduct payroll orientations for employees and managers, train employees and supervisors in Time and Attendance and payroll procedures

  • Partner with Human Resources to ensure payroll data is accurate; identify continuous payroll process improvements and efficiencies in collaboration with Human Resources

  • Run missed hours report, follow up with employees and managers; follow up with managers of employee who have unapproved time off requests

  • Run pay class/pay type reconciliation reports

  • Research and correct pay errors

  • Manage payroll reports for supervisors/budget managers

  • Respond to inquiries about paychecks and W2s

  • Responsible for funds file exchanges and reconciliations for 401k and 457b

  • Provide a high level of customer service and act as a positive company representative to employees and management as the primary point of contact for payroll inquiries

  • Process cash and check receipts

  • Perform routine account reconciliations, and prepare journal entries

  • Ensure timely distribution of W2s and other annual tax reports

  • Create and run census reports as needed to support annual 5500 form generation

  • Support all external audits related to payroll, including year-end audit, 401(k) audit and Worker’s Comp audit

  • Support Director of Finance, Director of Human Resources, and other organizational stakeholders with reporting related to payroll and benefits

  • Assist the Finance and Human Resources departments with routine and special projects

  • Other duties as assigned with or without accommodation



  • Minimum of two years of accounting and payroll experience

  • Bachelor’s degree in business/accounting/finance or an equivalent combination of education and experience preferred

  • Experience working with Blackbaud Financial Edge and/or Paycom is preferred but not required

  • Prior G/L account reconciliation preparation experience and working knowledge of GAAP preferred but not required

  • Understanding of wage and hour laws as well as state and federal payroll taxes

  • Ability to maintain high level of confidentiality

  • Highly detail-oriented and organized

  • Strong written and oral communication skills

  • Proficiency with Microsoft Word, Excel and Outlook is required

Compensation and Benefits:

The salary range for this position is $50,000-$60,000. In addition to competitive pay, The Trustees offers the opportunity to be part of a dedicated team across New England who believe in celebrating and protecting our special places, for everyone, forever. In support of our staff and their families, we provide comprehensive top-notch benefits and an array of special perks. Full-time, year-round staff can enjoy:

  • Medical, dental, and vision insurance with employer premium contributions ranging from 75%-85%.
  • Traditional and Roth 401(k) plan with 5% employer match after one year of employment
  • Employer-paid life and disability plans.
  • Paid vacation, sick and personal time; thirteen paid holidays; eight early release Fridays.
  • Day of Service to travel to another site to work in a division and location other than your own in a fun group project such as reinforcing beach shorebird fences, planting seedlings or bulbs, organizing archival documents, or making phone calls to thank donors.
  • Day of Wonder to explore the wonders of any of our Trustees properties.
  • Complimentary Member-level access and discounts and 50% discount for Trustees summer camps.
  • Reciprocity program offering free and discounted admissions and memberships to more than 50 Massachusetts museums and cultural institutions.
  • And much more!

About The Trustees

The Trustees is one of Massachusetts’ largest non-profits and the nation’s first conservation and preservation organization. Today, the places we care about are going fast, and the forces undermining them, including climate change, are moving faster.?Our passion is to protect and share with everyone the irreplaceable natural and cultural treasures under our care.?We are funded and supported entirely by our visitors, supporters, volunteers, and more than 60,000 member households.


The Trustees has been featured in the Top 100 Women-Led Organizations in Massachusetts for six consecutive years.


In addition to being an Equal Opportunity Employer, The Trustees aims to create a thriving, inclusive workplace that values each member of its team. We aspire to reflect and effectively serve the residents and communities of Massachusetts who are at the core of our mission.


The Trustees is a signer of the Boston Women’s Workforce Council and a Member of the Boston College Center for Work and Family.

We kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

How To Apply:
Please apply online via The Trustees website linked here.
Apply by:
May 13, 2021
$50,000 - $60,000
About this Organization:
The Trustees of Reservations is one of Massachusetts’ largest non-profits and the nation’s first conservation and preservation organization. We preserve and protect places of natural, scenic and historic beauty and hold these “reservations” in “trust” for public use and enjoyment. Our passion is to improve the quality of life in the Commonwealth, using our properties and their many programs as a powerful and compelling platform to engage more residents and visitors in our mission-driven work. We believe in protecting the irreplaceable forever, for everyone.  Today, we care for 117 special reservations -- from beaches to farms, gardens and historic sites – within minutes of every resident. Funded and supported entirely by our nearly 2 million visitors and supporters, and more than 60,000 member households, we invite you to find your place.