Boston Athenaeum

10 1/2 Beacon St.
Boston, MA 02108

Date Posted:
March 06, 2021

Eastern Massachusetts

Human Resources


Payroll and Benefits Administrator


The Payroll and Benefits Administrator is responsible for the administrative functions of payroll and benefits. The incumbent reports to the Director of Finance and will be the local “Super-User” for the ADP Payroll, On-boarding, Applicant Tracking System, Performance Management and Cloud-Based Employee files and will assist with the efficient implementation and maintenance of these systems. They will be a technical and training resource for BA users who have delegated roles in the system as hiring managers, supervisors and time approvers. They will maintain payroll and benefits insuring correct pay, deductions, enrollments and contributions. They will provide ongoing customer service, training and assistance to users through the entire employee lifecycle from recruitment through termination. They will assist with HR related initiatives, filings, reports, analysis, scheduling and communications. This position has the opportunity to be partially remote.


  • Process bi-weekly payroll, preparing payroll disbursement for CFO approval.
  • Help implement and use the capabilities of the ADP automatic on-boarding system for maximum efficiency and accuracy.
  • Manage open-enrollment including communications, scheduling, data entry and user support.
  • Keep Medical, Dental, Life, Disability, FSA, DCA, Pension enrollments timely and accurate.
  • Keep deductions, contributions and payroll configuration current with all elections.
  • Maintain the MBTA card program.
  • Assist with pension administration, pension enrollments, employee and employer contributions and annual 403b compliance testing.
  • Assist with administration of the retiree health benefits including billing retirees and approving premium invoices.
  • Maintain the ATS with the assistance of the CFO.
  • Post new jobs in the ADP ATS, insuring publication to job boards, adding job descriptions, proper approval, job prerequisites, administer user rights for hiring managers and other users.
  • Assist with administration of the bi-annual performance management process, using the ADP performance management platform to distribute forms and monitor completion.
  • Manage the scheduling and communications related to the performance management process and provided training to individuals or groups where necessary.
  • Assist with HR related filings and notices (PCORI, HIRD, Fee notices, W2)
  • Assist with HR related scheduling and communications.
  • Other duties as assigned by the CFO.

  • Experience with payroll or benefits administration (required)
  • Proficient with office productivity software (Microsoft, G Suite, or similar) (required)
  • Experience with the benefits providers and platforms (preferred)
  • Degree or other certification in HR, Accounting or Business Administration (preferred)
  • Excellent communication, organizational, and multi-tasking skills
  • Commitment to fostering a workplace culture of diversity and inclusion.
How To Apply:

Please click on this link and send along your resume and cover letter for consideration. 

The Boston Athenæum is an equal opportunity employer. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply and are committed to hiring individuals who value a diverse and inclusive work environment. The Boston Athenæum is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation, please contact the Director of Business Operations & Augusta Thomas Director of Finance, Christopher Boudrot, at 617-720-7642.

Apply by:
April 29, 2021
$45,000 - $55,000
About this Organization:

Founded in 1807, the Boston Athenæum is located at 10½ Beacon Street on Beacon Hill. A distinguished membership library and cultural institution with a long history at the center of intellectual life in Boston, the Athenæum hosts events nearly every week of the year and supports a dynamic exhibition program. It desires to be a place that is welcoming to all, a place that nurtures a sense of wonder and delight in sharing the joy of physical books, maps, prints, and other works of art, and a place that fosters community and civil discourse as members and guests engage in face-to-face interactions.

The Athenæum’s collections are housed within a National Historic Landmark that is widely regarded as one of the most beautiful libraries in the world. The reading rooms—crowned by the silent, barrel-vaulted fifth floor—have served as a haven and inspiration to countless writers and researchers. The library maintains over 600,000 volumes with strengths in history, biography, and literature, as well as fine and decorative arts. Notable holdings include primary materials on the American Civil War; the largest portion of President George Washington's library from Mount Vernon; a first edition copy of Audubon's The Birds of America; a 1799 set of Goya's Los caprichos; one of the most extensive collections of contemporary artists' books in the United States; and numerous artworks, including portraits of notable Americans such as Hannah Adams, John Marshall, and Alexander Hamilton, and by artists such as Gilbert Stuart, John Singer Sargent, Allan Rohan Crite, and Polly Thayer Starr. Membership is open to all, and visitors are warmly welcomed Tuesdays through Saturdays.