Celebrity Series of Boston

20 Park Plaza, Suite 1032
Boston, MA 02116
Website
Email

Date Posted:
January 25, 2021

Region:
Eastern Massachusetts

Category:
Development/Fundraising

Type:
Full-Time

Advancement Associate

Description:
Overview

The Advancement Associate is responsible for providing support services for the Advancement Department, including maintaining the development database, processing contributions and donor acknowledgement letters, and assisting with special events.

Responsibilities

The Advancement Associate reports to the Senior Manager of Events and Operations and is responsible for, but not limited to the following functions:

  • Oversee the development database and gift processing to maintain accurate, timely, and thorough development records
  • Maintain the gift processing and acknowledgement process, monthly billing/invoicing process, and donor recognition preferences in Tessitura
  • Prepare, reconcile and generate weekly development reports and monthly reconciliation with finance department, including the weekly revenue and thank you call reports
  • Track and reconcile departmental expenses and inventory, including departmental subscriptions
  • Provide support in donor research and screening projects
  • Provide general support for 10-12 Celebrity Series events annually, including the SHINE! Gala and online auction. Duties will include: generating invitation lists, tracking RSVPs, coordinating web and printed marketing pieces, and supporting the online auction.
  • Oversee coordination and proofing of Advancement print communications, including weekly program listings and Advancement publications
  • Advance, coordinate, and staff all Patron Lounges at Celebrity Series Special Events
  • Contribute new ideas and/or initiatives related to all fundraising activities
  • Provide general support for the Senior Manager of Events and Operations
  • Embrace and constantly assess Celebrity Series’ commitment to be an anti-racist organization

This is a 40 hours per week, non-exempt position with benefits such as health insurance, retirement plan, short/long-term disability, and vacation/sick time. The Celebrity Series of Boston, Inc. is an equal opportunity employer and welcomes applications from candidates demonstrating diversity of race, gender, sexual orientation, religion, ethnicity, and national origin. Celebrity Series is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, artist and audience focus, and innovation.

The offices of Celebrity Series are located at 20 Park Plaza, Suite 1032, Boston, MA. All work is currently being conducted remotely and expected to continue through at least June 30, 2021. Remote work is expected to remain a partial component of the work environment, especially in the 2021-2022 season as new (to Celebrity Series) venues are utilized. Strong preference will be given to employees who live in/around the Boston area.

Qualifications:
  • Bachelor’s degree or commensurate work experience in development or customer service
  • Highly organized, self-motivated with strong written and verbal skills
  • Ability to work on multiple fronts and meet frequent deadlines
  • Creative and strategic thinker with an ability to manage and present relevant financial information
  • Proficiency with Microsoft Office (Word, Excel, Powerpoint)
  • CRM database experience is a plus
  • Some night and weekend work is required
How To Apply:
Please submit a resume and cover letter to advancement@celebrityseries.org. Please reference in the subject line: Advancement Associate Application.
Apply by:
February 19, 2021
Salary:
$30,000 - $35,000
About this Organization:

Founded in 1938, Celebrity Series presents performances by instrumental and vocal soloists, symphony orchestras, chamber ensembles, dance companies, jazz and popular music performers, folk and ethnic performance groups, and other performing artists in concert halls and theaters across Boston.



The Celebrity Series of Boston, Inc. is an equal opportunity employer and welcomes applications from candidates demonstrating diversity of race, gender, sexual orientation, religion, ethnicity, and national origin. Celebrity Series is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, artist and audience focus, and innovation.