Executive Assistant to the Director
The Cape Ann
Museum (CAM) is seeking an Executive Assistant (EA) to the Director. As a
professional, the EA provides a wide range of highly skilled administrative and
executive assistance to the Director which includes, but is not limited to,
managing and prioritizing both written and verbal communications with internal
and external constituencies, organizing and planning logistics of meetings and
events, anticipating the daily needs of the Director, and being the primary
liaison with the Board of Trustees. The EA must be able to work independently
in an environment with multiple and sometimes competing priorities. The EA is
required to perform complex administrative duties with the highest degree of
confidentiality, professional judgment, and excellent customer service.
Major Functional Areas and Description of Duties
Oversees and administers the day-to-day activities of the Director
and develops policies, procedures, and systems which ensure productive and
Manages the calendar and the office of the Director, scheduling
appointments, organizing the priorities, and facilitating the completion of
Serves as the primary point of initial contact for internal and
external constituencies. Constituencies include staff, members of the Board of
Trustees, members of the local business community, donors and prospective
Maintains files, prepares agendas and reports, takes minutes, and
provides follow-up when required for strategic planning and special project
Oversees the preparation of all materials for Board of Trustees
and Executive Committee meetings.
Distributes agendas, meeting materials, and minutes for Board and
Handles all travel arrangements for the Director.
Assists with planning of special events and activities.
Maintains expense records.
Performs other duties as assigned.
Appreciation of the CAM’s mission and ability to serve as a
trusted partner to visionary. leadership, staff, and Board of Trustees
Bachelor’s degree; relevant
certifications or advanced degrees desired.
5+ years work experience with
Excellent written and oral communication skills, including strong
proof-reading and editing skills.
Ability to use a variety of interpersonal strategies to interact
appropriately in situations ranging from large internal and external meetings
to individual appointments.
Strong interpersonal skills and a commitment to quality teamwork.
Ability to manage work and problem solve within a busy office with
competing demands; not easily flustered nor easily overwhelmed by a high volume
Self-motivated, works well on both group and individual projects.
Good sense of humor.
How To Apply:
Cape Ann Museum is committed to diversity among its employees and encourages
qualified candidates from all backgrounds to apply. For consideration, please submit your cover letter and résumé
You may also submit your materials via postal mail to: Human Resources,
Cape Ann Museum, 27 Pleasant Street, Gloucester, MA 01930.
October 25, 2020
$40,000 - $55,000
About this Organization:
The Cape Ann Museum (CAM) is a
leading regional museum at the epicenter of artistic and marine history in the
Northeast. The Museum’s nationally significant collections include fine and decorative
arts and artifacts relating to Cape Ann’s earliest days as a major fishing and
shipping port, its mid-19th century role in the granite industry, and the
numerous artists who were attracted to its singular charms of light and sea,
including such well known painters and sculptors as Fitz Henry Lane, Winslow Homer, Cecilia
Beaux, John Sloan, Edward Hopper, Milton Avery, Anna Hyatt Huntington and