Reporting to the Director of Human Resources and supporting over 300 year-round employees and over 500 seasonal employees at our properties across the Commonwealth, the Benefits Administrator is responsible for administering all employee benefit plans, educating employees on the programs available to them, and ensuring compliance with all relevant federal, state and local rules and regulations
In This Role You Will
Orient staff to benefits and ensure accurate and timely new participant enrollment for health, dental, vision, FSA, commuter benefits, life and disability, and supplemental benefits?
Answer benefits questions and?provide assistance?related to?benefits;?process qualifying events?
Set up 401k accounts for new employees?
Process 401k and 457b elections and track and activate eligibility for employer match; process deferral changes for payroll; process 457(b) manual payroll transmission?
Responsible for open enrollment setup, communication, implementation, and carrier file feeds?
Review monthly error reports from carrier feeds?
Approve benefit enrollments for payroll and enter payroll notes related to benefit deductions??
Reconcile, code and submit for payment all benefits-related invoices?
Ensure accuracy of Group Term Life tax setups for employees?
Administer COBRA through Paycom?
Process accident and injury claims and serve as liaison to Workers Comp Third Party Administrator?
Respond to Unemployment Benefit claims and process EMAC reconciliations?
Submit annual Massachusetts Health Insurance Responsibility Disclosure form?
Administer Leaves of Absences, navigating the intersections of FMLA,?Short and Long Term?Disability, Trustees paid time off, Massachusetts Paid Family and Medical Leave and Workers Comp (when applicable) and setting up accurate payroll payouts?
Ensure the accuracy and timely delivery of ACA/1095 documents and filings
Administer paid time off including setup, accruals, carry-over, and Sick Time Donation program?
Administer quarterly Green Light Award program, including announcements, selection recommendations, follow up correspondence, record-keeping?
Administer annual years-of-service recognition program, including service calculations and gifts?
Administer Day of Service program, including call for projects, approval of projects, and Day of Service sign-up site?
Develop employee perks?
Maintain benefits documents in HR files, on Paycom and on Trustees intranet, Canopy.?
Prepare and send annual required benefits notifications to employees (Summary Annual Reports and others)?
A minimum of 2 years of benefits administration experience including administering insurance plans, flexible spending accounts, commuter benefit plans, COBRA, open enrollment, leaves of absence, disability plans, worker’s compensation, and retirement plans.
Working knowledge of employee benefits and applicable laws such as COBRA, FMLA, ADA, HIPAA, ERISA, OSHA, IRS regulations and benefits-related national and state specific laws
High level of professionalism, tact, discretion and diplomacy required for dealing with personnel at all levels of the organization; ability to maintain confidentiality
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with payroll and HRIS systems (Paycom experience a plus)
Strong customer service skills along with strong written and oral communication skills
High aptitude for detail with commitment to accuracy and follow-through
Ability to manage multiple priorities and meet deadlines; strong organizational and prioritization skills
Strong customer service skills
Non-profit experience is a plus
This position requires occasional evening and weekend work as job duties demand. Travel to other Trustees’ work sites in Massachusetts is occasionally required.
Compensation and Benefits:
The salary range for this position is $45,000-$50,000 annual. In addition to competitive pay, The Trustees offers the opportunity to be part of a dedicated team across Massachusetts who believe in celebrating and protecting our special places, for everyone, forever.
In support of our staff and their families, we provide comprehensive top-notch benefits and an array of special perks. Full-time, year-round staff can enjoy:
Medical, dental, and vision insurance with employer premium contributions ranging from 75%-85%
Traditional and Roth 401(k) plans with 5% employer match after one year of employment
Employer-paid life and disability plans
Paid vacation, sick and personal time; thirteen paid holidays; eight early release days
Day of Service?to travel to another site to work in a division and location other than your own in a fun group project such as reinforcing beach shorebird fences, planting seedlings or bulbs, organizing archival documents, or making phone calls to thank donors
Day of Wonder?to explore the wonders of any of our Trustees properties
Complimentary Trustees member-level access and discounts and 50% discount for Trustees summer camps
Reciprocity program offering free and discounted admissions and memberships to more than 50 Massachusetts museums and cultural institutions
About The Trustees
The Trustees is one of Massachusetts’ largest non-profits and the nation’s first conservation and preservation organization. Today, the places we care about are going fast, and the forces undermining them, including climate change, are moving faster.?Our passion is to protect and share with everyone the irreplaceable natural and cultural treasures under our care.?We are funded and supported entirely by our visitors, supporters, volunteers, and more than 60,000 member households.
The Trustees has been featured in the Top 100 Women-Led Organizations in Massachusetts for six consecutive years.
In addition to being an Equal Opportunity Employer, The Trustees aims to create a thriving, inclusive workplace that values each member of its team. We aspire to reflect and effectively serve the residents and communities of Massachusetts who are at the core of our mission.
The Trustees is a signer of the Boston Women’s Workforce Council and a Member of the Boston College Center for Work and Family.
We kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.