Cannabis Control Commission

2 Washington Square, 2nd FloorSuite 401
Worcester, MA 01604

Date Posted:
February 11, 2020

Region:
Central Massachusetts

Category:
Artistic/Programming

Type:
Consultant

Request for Curatorial Proposals

Description:

Introduction

The Cannabis Control Commission (CNB) is accepting proposals for curator contractors. The selected curator will develop and support the implementation of a plan to acquire and curate art for its headquarters in Worcester, MA. Consistent with the CNB’s mission, vision, and values, the CNB seeks art from artists in areas that have been disproportionately affected by the war on drugs. The CNB’s list of such communities is available here:https://mass-cannabis-control.com/wp-content/uploads/2018/04/FINAL-DRAFT-Areas-of-Disproportionate-Impact-1.pdf.


The selected curator would work with CNB staff on a plan including, but not limited to, criteria for selecting the artworks, defining types of art to be acquired, establishing a budget, and supervising the transportation of and installation or final display of the art work. The curator would also support CNB staff in implementing the plan.


Responses must be submitted to adriana.campos@cccmass.com by 5:00 PM on March 6, 2020. Please include the words CNB ART PROPOSAL in the subject line.

About the Cannabis Control Commission

The CNB, established by St. 2016, c. 334, The Regulation and Taxation of Marijuana Act, as amended by St. 2017, c. 55, An Act to Ensure Safe Access to Marijuana, is responsible for implementing and administering the laws governing the medical- and adult-use marijuana industries in the Commonwealth. The mission of the CNB is to honor the will of the voters of Massachusetts by safely, equitably and effectively implementing and administering the laws enabling access to medical and adult use marijuana in the Commonwealth.


Project Goals

The Commission recently relocated to a new permanent headquarters (14,000 square feet) in Union Station in Worcester, MA. The headquarters features a large space for public meetings, conference rooms for external and internal meetings, as well as general office space for key aspects of the agency’s operations. Through this project, the CNB seeks to work with a curator to acquire and curate art to display in the public meeting space and certain common areas within the headquarters office. The CNB would like to acquire art from artists from areas that have been disproportionately impacted by the war on drugs.


Scope of Work and Deliverables

The curator will work with the Cannabis Control Commission to provide the following deliverables:


Key Deliverables

· Kick-Off Meeting: Session with CNB staff to scope planning – upon successful selection

· Draft Plan: Draft plan with art selection criteria, budget (to purchase or rent artworks) recommendations, timeline, and other recommendations, such as a plan for transporting and conservation, framing, or other preparations for display – 4 weeks

· Final Plan: Finalized plan for acquisition – Not later than 8 weeks

· Implementation: Selection and acquisition of art, including meetings and coordinating with CNB staff and, potentially, artists; coordinating transportation of the artwork; implementing the hanging or installation plan – 4-6 months


Weekly Check Ins

To ensure performance monitoring, the selected curator will be required to update the Commission on progress toward the goals of the engagement with weekly communication, which can be by email, telephone, or in-person meetings. The format of communication will be established in the kick-off meeting.

Proposal Format and Submission

Responses will be reviewed and evaluated according to the criteria set by the Commission, adherence to the submission requirements and proven ability to manage time- and cost-sensitive projects.


Proposals should include the following information:


1. Resume detailing relevant experience with curating art and coordinating art acquisitions;

2. Narrative (no more than three pages) describing the approach to this project

a. Representative images from artists that you may plan to include

3. Draft timeline for implementation of plan and acquisition of artwork

4. Draft budget for implementation of plan and acquisition of artwork

5. References


Project Budget

The selected curator will be offered an honorarium of $5,000. The budget for the acquisition of artwork will be determined through the development of the plan, as noted in the deliverables above.

Qualifications:

Qualifications

Specific qualifications required for this project:


· Expert knowledge of art and artists in Massachusetts;

· Basic knowledge of government contracting or procurement processes;

· Demonstrated ability to effectively manage a project to successful completion within budget and on schedule;

· Demonstrated experience and success in engagement with art and artists as part of social justice, justice reform, substance abuse recovery, and/or community mobilization programs; and

· Demonstrated success in art acquisitions.

Contract Requirements

Forms

To ensure compliance with state finance law, the selected curator may be required to submit and execute certain forms, including the Commonwealth Standard Contract Form and Commonwealth Terms and Conditions, and provide W-9 and EFT forms as well.


Data and Application Confidentiality

As part of its work efforts under this engagement, the curator may have access to Commonwealth data and IT resources. For purposes of this work effort, “Commonwealth data” shall mean data provided by the CNB to the curator, which may physically reside at a Commission location or the curator’s location. In connection with Commonwealth data, the curator will implement commercially reasonable safeguards necessary to:


(1) prevent unauthorized access to Commonwealth data from any public or private network;

(2) prevent unauthorized access to any Commonwealth information technology resources; and

(3) prevent interception and manipulation of Commonwealth data during transmission to and from any servers.


In addition, the curator may be required to use Commonwealth personal data, as defined in M.G.L. c 66A, and/or personal information, as defined in M.G.L. c. 93H, or to work on or with information technology systems that contain such data in order to fulfill part of its specified tasks. For purposes of this work effort, electronic personal data and personal information include data provided by CNB to the curator which may physically reside at a location owned and/or controlled by the Commonwealth or CNB or the curator.


The curator should demonstrate understanding of and compliance with all federal and state laws and regulations relating to confidentiality and privacy, and security of personal information, including but not limited to G.L. c. 93H, G.L. c. 66A. In connection with electronic personal data and personal information, the curator shall implement the maximum feasible safeguards reasonably needed to:


(1) Ensure the security, confidentiality, and integrity of electronic personal data and personal information; and

(2) Prevent unauthorized access to electronic personal data or personal information from any public of private network.


The curator shall notify CNB’s Project Lead immediately if any breach of such system or of the security, confidentiality, or integrity of electronic personal data or personal information occurs.


Public Records

All information, documents, and attachments submitted as a response to this call for proposals are considered a public document subject to the Massachusetts Public Records Law, M.G.L. c. 66, § 10, and to M.G.L. c. 4, § 7, cl. 26. 

How To Apply:
Tour: Potential candidates are invited to attend a brief tour of the Commission’s headquarters in Worcester. Please submit an email to adriana.campos@cccmass.com by 5:00 PM on February 20 with your name and your CV/resume to register for this tour. Specific information about the tour will be provided to registered candidates.

Instructions for Proposal Submission

All proposals are to be submitted via email toadriana.campos@cccmass.com by 5:00 PM on March 6, 2020. Please include the words CNB ART PROPOSAL in the subject line.


All curators are advised to allow adequate time for submission by considering potential online submission impediments like Internet traffic, Internet connection speed, file size, and file volume. The Commission is not responsible for delays encountered by curators, or for a curator’s local hardware failures, such as computers or related networks, associated with bid compilation or submission.


File Format

Scanned documents will be accepted and must be scanned in such a way that they can be read on a computer monitor and printed on 8 ½” x 11” paper, unless otherwise specified. Zipped files will be accepted and must be in a .zip format when saved. Other zip file formats will not be accepted.


Apply by:
March 06, 2020
About this Organization:
The mission of the Cannabis Control Commission is to honor the will of the voters of Massachusetts by safely, equitably and effectively implementing and administering the laws enabling access to medical and adult use marijuana in the Commonwealth.