Donor Communications & Events Coordinator
GrubStreet is the leading literary arts center in the country. We are a hardworking and creative bunch, and pride ourselves on a warm and supportive work environment GrubStreet seeks a Donor Communications and Events Coordinator to help with ongoing fundraising appeals, our capital campaign to build a Narrative Arts Center, and events. This temporary position is 30 hours a week from September 2019 through December 2020, with the possibility of continuing employment. Some evening work is required. This person works collaboratively in our fast-paced, friendly Boston office, and reports to the Senior Development Manager.
- Assist Senior Development Manager and Development Associate with production of
fundraising events, including annual fall gala, author toasts, and Muse donor
cultivation events. Tasks include helping with venue selection, catering, keeping
track of attendees, invitation production, welcoming donors, and event follow up.
- Assist Capital Campaign Manager with production of events, including tours of the
new Narrative Arts Center space, fundraising events, and kick-off for the
public/community phase of the campaign. Tasks include helping with catering,
keeping track of attendees, invitation production, welcoming donors, and event
Database and List Management
- Pull custom lists for donor communications as directed by Senior Development
- Identify and flag overlap between annual fund and capital campaign outreach lists to
ensure smooth donor communications.
- Enter details of donor meetings and other donor contacts into database for
recordkeeping and to ensure follow-up, as directed by Development Director and
Capital Campaign Manager.
- Complete regular database maintenance tasks, including ensuring that donor notes
are consistently logged, updating contact information and contact preferences, and
other tasks as needed.
Individual Donor Cultivation & Support
- Assist team with calling to thank donors and request gifts from donors.
- Assist Development Associate with member engagement, as needed.
- Assist the team with various committee meetings, including arranging for catering,
photocopying, arranging for technology, and meeting wrap up.
Donor & Foundation Communications
- Assist Development Director with creation of proposals to donors and reports on
what their giving has accomplished, including drafting copy and collecting photos
and other impact data as needed. Provide support for foundation work, including
creating attachments as directed by Senior Development Manager. Act as the point
person with program team to collect all data needed for reports and proposals;
assist with writing as needed.
See the full job description at this link.
1. Strong data entry and database management skills required
2. Strong tech skills, including facility with list management and spreadsheets; knowledge
and facility with fundraising operations a big plus
4. Strong organizational skills
5. Solid interpersonal and communication skills – both oral and written; comfort calling
both donors and possible vendors on the phone
6. Skilled in Microsoft Office (Word and Excel)
7. Willingness to learn and work well within a team environment
8. Interest in working with donors
9. 1-2 years’ experience with non-profit fundraising or related experience
How To Apply: Please email your resume and cover letter to email@example.com and please put “Donor Communications and Events Coordinator” in the subject line. No phone calls, please.
We encourage POC, LGBTQ, people with disabilities, and other communities historically underrepresented in arts administration spaces to apply. GrubStreet strives to dismantle every system, process or structure that would discourage any person from working with us. We actively seek diversity, equity and inclusivity because we know that all people are vital and that their stories are our stories.About the Organization
GrubStreet, the largest creative writing center in the U.S., annually engages nearly 6,000
students – both teens and adults – in programs that range from two-hour workshops to yearlong graduate level seminars at our downtown location, in Boston neighborhoods, and online.
Our teachers are working artists who bring the highest quality instruction and mentorship to
aspiring storytellers. We also host a major writing conference each year and public storytelling
events. The education and networks we facilitate foster a richer local writing scene, with a
strong focus on increasing opportunities for writers of color, low-income writers, and teen
writers. Our programs eliminate common barriers to participation in the arts and lifelong
learning, and build community among participants.
We continue to increase scholarships and provide free writing programs (including bilingual
classes) for adults and teens in low-income communities in Egleston, East Boston, and
Mattapan. Our Mission
We believe that narrative transforms lives, builds bridges, and produces empathy. By rigorously
developing voices of every type and talent, and by removing barriers to entry, GrubStreet
fosters the creation of meaningful stories and ensures that excellent writing remains vital and
GrubStreet is an equal opportunity employer. We provide a competitive salary and benefits
package and a dynamic, collaborative work environment.
October 11, 2019
About this Organization:
GrubStreet is the leading literary arts center in the country. We are a hardworking and creative bunch, and pride ourselves on a warm and supportive work environment. We believe that narrative transforms lives, builds bridges, and produces empathy. By rigorously developing voices of every type and talent
and by removing barriers to entry, GrubStreet fosters the creation of meaningful stories and ensures that excellent writing remains vital.