Museum of Science

Science Park
Boston, MA 02114

Date Posted:
July 25, 2019

Eastern Massachusetts



Leadership & Planned Giving Coordinator


Leadership & Planned Giving Coordinator

Museum of Science, Boston

Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.


The Leadership and Planned Giving Program Coordinator will provide the administrative infrastructure for all front line major gift fundraisers. This position will provide monthly activity reports, prospects briefings, meeting planning and coordinate large-scale cultivation events and programs to optimize the fundraising potential of the department. As a liaison to our third party direct planned giving communication provider, the Leadership and Planned Giving Program Coordinator will insure that the planned giving communication plan is on-time and produced as directed. This position will support the Museum's largest donors, key leadership volunteers, and Boston business leaders in their roles as volunteers for the Museum.



  • Provide Senior Director monthly fundraising activity reports monitoring fundraising progress for 7 major gift fundraisers to assess progress.
  • Provide logistical support to Associate Vice President of Advancement Operations around database data integrity and fundraising performance metrics
  • Oversee organizational and communication materials for 12 prospect management meetings, 12 LG pipeline meetings, 4 departmental retreats, 50 stand-up meetings, and approximately 10 as hoc cultivation meetings and/or dinners to optimize departmental organization.
  • Project coordinate a minimum of 4 large scale cultivation vehicles aimed at demonstrating mission to prospective donors.
  • Work over 30 events annually; 20 to cultivate future and current donors and 10 aimed at feeding the major gift pipelines to support major gift solicitations; some weekend and evening work required.
  • Provide administrative support for 10-12 board committee meetings annually.
  • For 30 events and or meetings, provide pre- and post- follow-up invitations, formulation of guest lists, includes both events held at the Museum the home of the President, or key volunteers.
  • Create over 30 briefings annually for President, Senior Management and/or program managers to clarify solicitation and cultivation strategies.


This position is full-time, 40 hours/week, Monday – Friday.


Sr. Director, Leadership & Planned Giving


  • Post HS course work, technical degree, associate's degree or business certificate
  • Two (2) or more years of administrative experience.
  • Ability to manage calendars, meeting schedules and project timelines
  • Familiarity with budgeting, and database management
  • Proven written and oral communication skills, as well as customer relations skills are necessary
  • Ability to multi- task in a fast paced environment


Non-Exempt (Hourly). Commensurate with experience.


Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, 15 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!

The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

How To Apply:

No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
Apply by:
August 30, 2019
About this Organization:
In 1830, six men interested in natural history established the Boston Society of Natural History, an organization through which they could pursue their common scientific interests. Devoted to collecting and studying natural history specimens, the society displayed its collections in numerous temporary facilities until 1864, when it opened the New England Museum of Natural History at the corner of Berkeley and Boylston Streets in Boston's Back Bay. That Museum is now known world-wide as the Museum of Science.

After World War II, under the leadership of Bradford Washburn, the Society sold the Berkeley Street building, changed its name to the Boston Museum of Science (later, dropping Boston from the name) and negotiated with the Metropolitan District Commission a 99-year lease for land spanning the Charles River Basin, now known as Science Park. In 1948, the Museum designed and built the first traveling planetarium in New England to promote the development of a new Museum building. The cornerstone for the new Museum was laid at Science Park a year later, and a temporary building was erected to house the Museum's collections and staff.

In 1951, the first wing of the new Museum officially opened, making the Museum the first to embrace all the sciences under one roof. Comprising 14,000 square feet of exhibit space, the new Museum's first wing was already much larger than the entire exhibits area of the old Berkeley building. That same year, one of the most endearing and memorable symbols of the Museum, 'Spooky,' the Great Horned Owl, was given to the Museum as an owlet. Spooky lived to the age of 38 years, becoming the oldest known living member of his species.During the next two decades. the Museum greatly expanded its exhibits and facilities. In 1956, the Museum was successful in campaigning for a Science Park MBTA station that now brings visitors to within 200 yards of the Museum. The Charles Hayden Planetarium, funded by major gifts from the Charles Hayden Foundation, opened in 1958.

By 1968, further building expansion was under way as ground was broken for the Museum's west wing which was completed in the early 1970s. The Elihu Thomson Theater of Electricity, which houses the 2 1/2 million-volt Van de Graaff generator -- the two-story tall high voltage electricity generator given to the Museum by the Massachusetts Institute of Technology in 1956-opened in 1980.

The Museum has remained on the cutting edge of science education by developing innovative and interactive exhibits and programs that both entertain and educate.

Two of the Museum's more recent additions, the Hall Wing housing the Roger L. Nichols Gallery for temporary exhibits, and the Mugar Omni Theater, exemplify the Museum of Science's commitment to making science fun and accessible to all. The Mugar Omni Theater, opened in 1987, utilizes state-of-the-art film technology to project larger-than-life images onto a five-story high, domed screen, creating a 'you are there' experience for viewers.

More than 1.6 million people visit the Museum and its more than 400 interactive exhibits each year.