With minimal supervision, the Marketing and Development Associate performs complex and diverse communication and development based functions in support of the List Visual Arts Center. The primary duties of this position are two-fold: social media manager and development assistant. Reporting to the Associate Director and working collaboratively with curatorial and education staff the associate will strategically develop, plan, and implement social media, communications, and development strategies.

Works closely with the Associate Director and senior staff as a liaison to Advisory Committee members, visiting VIPs, and upper-level donors. Anticipates and initiates actions regarding the operation of the List Visual Arts Center. Functions as an individual contributor on multiple projects. Able to multi-task and support others in carrying out complex and fast-paced responsibilities. Handles sensitive and confidential tasks and materials with discretion, efficiency and tact.

Principal Duties and Responsibilities

Social Media Manager (35%)

Organize and execute a digital marketing plan across multiple platforms including enews, website, Eventbrite, Facebook, Instagram, Twitter, and broadcast announcements.

Monitor digital analytics and provide quarterly reports to senior staff and advisory committee. Create unique web sites using Squarespace for special promotional uses including year end reporting and Student Lending Collection. Assist with web site management when needed.

Hire, train, and oversee departmental interns.

Development (30%)

Draft renewal letter and acknowledgement letters, draft correspondence for Director and Associate Provost for high-level donors. Assist with development and management of Patron Program. Send monthly renewal letters and report on results. Research donor records and other sources for presentations, reports, and development documents.
Oversee List Center database (20%)

Maintain departmental database for donors and e-mail subcrcibers. Create bi-monthly List Center e-newsletters, exhibition announcements, and invitation to events. Send exhibition catalogues and brochures to donors and prospects multiple times a year.

Special Event Coordinator (10%)

Organize and manage receptions (250 ppl), dinners (60 ppl), and other special events/talks. Specific tasks includ venue selection, meet with caterer, other vendors, custodial as required to coordinate events, submit MIT event forms, arrange food, lighting, music, physical set up, police detail. Operate within pre-set budgets.
Create and manage travel arrangements and activities related to List Center’s programming, such as special tours and evening activities.

Advisory Committee & Administrative Support (5%)

With Director and Associate Director, liaise with Advisory Committee Members. Present work to the marketing sub committee.

Required:

• Associate/Bachelors degree or a combination of equivalent experience and at least three (3)years of social media marketing and/or development
• Excellent administrative and organizational skills, including ability to multi-task, set priorities and manage competing priorities
• Excellent writing,communication, and copy-editing skills
• Must be comfortable and practiced in interacting with donors
• Ability to work independently and efficiently with minimal supervision
• Positive attitude and excellent interpersonal skills
• Demonstrative initiative and problem solving skills
• Attention to detail, copyediting, and ability to exercise independent judgment and discretion with confidential information

Technical Skills and Software:

• Advanced computer skills in MacIntosh environment, including Microsoft Office Suite, especially Excel, Word, and PowerPoint,
• Adobe Creative Suite including photoshop and illustrator,
• Database management
• Basic programming in MailChimp
• Able to learn new software programs as needed

Desired:

• Knowledge of and commitment to contemporary art a strong asset
• Familiarity with Boston’s art patrons a strong plus
• Familiarity with national and international arts patrons a strong plus
• Previous fundraising experience a plus
• Knowledge of MIT environment and the List Visual Arts Center a plus

The List Visual Arts Center is the contemporary art museum at MIT and is world renowned for its exhibitions, educational programs and scholarly publications. In addition, the List Center is the steward of MIT’s 3500+ permanent art collection and commissions new works through the MIT Percent-for-Art program, a collection of more than 60 site-specific major artworks throughout the campus.