Coordinator provides support for the organization’s events and heritage tours through
assisting in the planning and execution of special programming that builds key
audiences and helps to generate philanthropic support for the organization’s
mission as a genealogical and historical cultural institution that educates,
inspires, and connects people. This is an entry level, non-exempt, on site position reporting to the Director Signature and Literary Events.
Duties and Responsibilities:
Assists the Director
of Signature and Literary Events in conceptualizing,
planning, and executing the organization’s signature events including quarterly
benefit dinners, an annual benefit gala, stewardship receptions and lectures,
and other special events that deepen relationships with the broad range of constituents
served by the organization, from the general public to key stakeholders.
support at events such as registration
set-up, transportation arrangements, participant inquiries, general
troubleshooting, and other event-related
coordination as needed
in securing event space and catering, and negotiation of contracts with outside
vendors and venues and the implementation of contracted work.
technical and logistical support for events and heritage tours including the development and maintenance of registration
pages; managing RSVPs, attendee lists, and attendee data; correspondence with
invitees and attendees.
Provides key financial
and data management for events and heritage tours by entering and maintaining
registration and sponsorship transactions in the Constituent Relationship
Management database [Tessitura]. Data support also includes pulling invitation
lists, tracking follow-up and thank you
correspondence, and running revenue reports.
in the creation of invitations, marketing materials, and production of
collateral for events and heritage tours. Initiates
and tracks the flow of event marketing to ensure its accurate and timely
Performs essential administrative duties (e.g. arranging meetings for the team and
events, creating agendas for meetings, answering phones, making follow-up
calls, maintaining files, ordering supplies, etc.).
efficient and accurate customer service to event and tour registrants as the
primary point of public contact.
Bachelor’s degree in marketing, communications,
hospitality, or related field.
Skill and Qualifications:
years of special events experience
with Tessitura or similar CRM software required.
writing skill. Copy writing experience a plus.
communication skills, spoken/phone and written.
and attention to detail
to handle multiple projects simultaneously
in dealing with confidential information
to work evenings and weekends, as required
How To Apply:
Please send a compelling cover letter and resume to Michelle Major, Director of HR, email@example.com
No phone calls please.
March 06, 2019
About this Organization:
American Ancestors / New England Historic Genealogical Society (NEHGS) is America’s founding genealogical organization and the most respected name in family history. Established in 1845, American Ancestors / NEHGS is the nation’s leading resource for family history research. American Ancestors / NEHGS provides comprehensive family history services through an expert staff, original scholarship, educational opportunities, world-class research center, and award-winning website, AmericanAncestors.org, to help family historians of all levels explore their past and understand their families’ unique place in history.
American Ancestors / NEHGS is a member-based nonprofit corporation dedicated to advancing the study of family history in America and beyond, by educating, inspiring, and connecting people through our scholarship, collections, and expertise.
As the flagship genealogical society in the nation, American Ancestors / NEHGS serves more than 260,000 members and millions of online users with more than a billion searchable records on AmericanAncestors.org, and through the assistance of a full-time staff of more than 100 genealogical experts and nonprofit professionals.