New England Historic Genealogical Society

99-101 Newbury Street
Boston, MA 02116

Date Posted:
March 01, 2019

Eastern Massachusetts



Events Coordinator


The Events Coordinator provides support for the organization’s events and heritage tours through assisting in the planning and execution of special programming that builds key audiences and helps to generate philanthropic support for the organization’s mission as a genealogical and historical cultural institution that educates, inspires, and connects people. This is an entry level, non-exempt, on site position reporting to the Director Signature and Literary Events.

Duties and Responsibilities:

· Assists the Director of Signature and Literary Events in conceptualizing, planning, and executing the organization’s signature events including quarterly benefit dinners, an annual benefit gala, stewardship receptions and lectures, and other special events that deepen relationships with the broad range of constituents served by the organization, from the general public to key stakeholders.

· Provides on-site support at events such as registration set-up, transportation arrangements, participant inquiries, general troubleshooting, and other event-related coordination as needed

· Assists in securing event space and catering, and negotiation of contracts with outside vendors and venues and the implementation of contracted work.

· Provides technical and logistical support for events and heritage tours including the development and maintenance of registration pages; managing RSVPs, attendee lists, and attendee data; correspondence with invitees and attendees.

· Provides key financial and data management for events and heritage tours by entering and maintaining registration and sponsorship transactions in the Constituent Relationship Management database [Tessitura]. Data support also includes pulling invitation lists, tracking follow-up and thank you correspondence, and running revenue reports.

· Assists in the creation of invitations, marketing materials, and production of collateral for events and heritage tours. Initiates and tracks the flow of event marketing to ensure its accurate and timely execution.

· Performs essential administrative duties (e.g. arranging meetings for the team and events, creating agendas for meetings, answering phones, making follow-up calls, maintaining files, ordering supplies, etc.).

· Provides efficient and accurate customer service to event and tour registrants as the primary point of public contact.


Education Level:

• Bachelor’s degree in marketing, communications, hospitality, or related field.

Skill and Qualifications:

· Two+ years of special events experience

· Bachelor’s degree preferred

· Experience with Tessitura or similar CRM software required.

· Proven writing skill. Copy writing experience a plus.

· Strong communication skills, spoken/phone and written.

· Accuracy and attention to detail

· Ability to handle multiple projects simultaneously

· Discretion in dealing with confidential information

· Ability to work evenings and weekends, as required

How To Apply:
Please send a compelling cover letter and resume to Michelle Major, Director of HR,
No phone calls please.
Apply by:
March 06, 2019
About this Organization:

American Ancestors / New England Historic Genealogical Society (NEHGS) is America’s founding genealogical organization and the most respected name in family history. Established in 1845, American Ancestors / NEHGS is the nation’s leading resource for family history research. American Ancestors / NEHGS provides comprehensive family history services through an expert staff, original scholarship, educational opportunities, world-class research center, and award-winning website,, to help family historians of all levels explore their past and understand their families’ unique place in history.

American Ancestors / NEHGS is a member-based nonprofit corporation dedicated to advancing the study of family history in America and beyond, by educating, inspiring, and connecting people through our scholarship, collections, and expertise.

As the flagship genealogical society in the nation, American Ancestors / NEHGS serves more than 260,000 members and millions of online users with more than a billion searchable records on, and through the assistance of a full-time staff of more than 100  genealogical experts and nonprofit professionals.