Pilgrim Hall Museum

75 Court Street
Plymouth, MA 02360

Date Posted:
February 06, 2019

Eastern Massachusetts



Development Assistant


The Development Assistant supports all operational development activities of the development and executive offices of a small but highly visible and active historical organization in downtown Plymouth. These include membership, annual giving, major gifts, corporate donors, sponsorships, endowment, grants, special events, and public relations.

The Development Assistant maintains day-to-day gift processing and acknowledgements; updates department records and reports; maintains foundation, corporate, and individual donor files; conducts preliminary research on new prospects; and coordinates month-end and year-end reporting. They assist the Development Director and Executive Director with all fundraising activities and help produce, coordinate and track annual giving programs to ensure fundraising goals are met. The ideal candidate must possess a high level of energy with a willingness to assist in the development and execution of a wide range of activities, from day-to-day tasks to highly creative projects. This position requires a great deal of organization and attention to detail, as well as excellent verbal and written communication skills.

Essential Functions include:

  • Administrative and clerical duties including but not limited to coordinating and scheduling meetings, preparing agendas and minutes, maintaining records and files, updating calendar of activities, screening visitors and calls, responding to information requests
  • Maintaining member and donor databases (Raiser’s Edge), acknowledgements, recognition programs, tracking and reporting.
  • Fundraising correspondence for use by the Development Office or Executive Director
  • Assist with coordination, implementation and logistics for special events.
  • Assist in implementing membership outreach and maintain an expanding membership program with regular mailings including newsletters and the annual report.
  • Assist public relations efforts, including press releases and other media contacts in coordination with the Development Office and Executive Director.
  • Research foundations and grants; develop proposals; assist with applications and awards, including preparation of materials, tracking, and reporting.
  • Perform other duties and/or work on special projects as assigned by the Executive Director or Development Director
  • BA and 2 years of administrative or development experience, or 4 years of experience, preferably in a non-profit setting
  • Excellent verbal and written communication skills
  • Proficient in donor database and Microsoft Office Suite applications
  • Proven organizational skills: ability to multi-task and to be flexible to work assignments, attention to detail and follow-through
  • Ability to anticipate departmental needs, take initiative and work independently
  • Demonstrated time management skills to manage assignments and coordinate projects and events as required
  • Demonstrated ability to effectively represent the Pilgrim Society, Museum and Trustees to outside parties
  • Must have strong customer service and interpersonal skills
  • Professional demeanor
  • Private transportation
How To Apply:
To apply, email CV to director@pilgrimhallmuseum.org. 
Apply by:
February 27, 2019
hourly rate commensurate with experience
About this Organization:
Pilgrim Hall Museum (PHM), erected 1824, is the oldest continuously operating museum in the country. The museum’s unsurpassed collection of Pilgrim possessions highlights the actual experiences of America’s earliest beginnings. What did the English families aboard the Mayflower bring with them to make a new life in a new world? See everyday objects like the wicker cradle of Peregrine White, the Bible of early Governor William Bradford, and the beaver hat worn by teenager Constance Hopkins. Explore the history and the mythology of the Pilgrims and the Wampanoag of early Plymouth in an array of changing and permanent exhibitions, and uncover a story of struggle, courage, perseverance, and hope. Pilgrim Hall Museum is open seven days a week, 9:30 am-4:30 pm, from February through December 30, excepting December 24-25.