The Theater Offensive

565 Boylston Street 3rd Fl
Boston, MA 02116

Date Posted:
January 25, 2019

Eastern Massachusetts



Programs Assistant


The Theater Offensive’s mission is to present the diversity of lesbian, gay, bisexual, transgender, and queer lives in art so bold it breaks through personal isolation, challenges the status quo and builds thriving communities. The Theater Offensive seeks an early-career full-time (non-exempt) professional arts administrator to assist with a variety of general administrative duties & program elements for all Theater Offensive programs (Out In Your Neighborhood & True Colors: Out Youth Theater) as the Programs Assistant. Members of the LGBTQ community and People of Color are highly encouraged to apply.This position is funded through the end of August 2019 with reassessment for continuation.

Programs Assistant Position Description

The Programs Assistant, supervised by the Director of Programs, will provide administrative support for the OUT In Your Neighborhood and True Colors: OUT Youth Theater programming. Duties include, but are not limited to:

?Coordinate logistics and contracts for events and performances for youth and audiences of all ages per year, including scheduling, space rentals, artist logistics, payments, front of house, food & beverages.

?Maintain relationships with local and national artists, community organizations, collaborators, partners, teachers and schools

?Assist with logistical aspects of designated classes, auditions, rehearsals, workshops, field trips, events and productions

?Support Front of House responsibilities, including ticketing, comps, over-hires and lobby displays

?Coordinate artist logistics, including transportation, housing, per diems, and artist packets

?Support internship program serving up to 20 youth annually, including administration of recruitment, hiring, evaluation, social activities, etc.

?Assist with general administrative duties including answering phones, processing mail, routing information, calendar management, filing, maintaining records, files, databases, contracts, payments, reports and evaluations and other day-to day tasks

?Process financial documents for department, including contracts, check requests, debits and payments in a timely and accurate manner

?Oversee the collection, data entry and analysis of all evaluation data, in collaboration with the Director of Programs

?Maintain Filemaker Pro database to organize information, demographics and evaluation data for all programs

?Supervise programs interns

?Actively participate in and assist with staff planning and coordination meetings – staff meetings, staff retreats, Anti-Racism Working Group, and caucuses.

?Contribute materials relevant to grant proposals, contract management and reports to program funders in conjunction with the Director of Programs

?Perform other duties as needed or as directed.

Start Date:Hiring Immediately

Position Type:Full-time salaried position


Benefits:FULL Health Insurance, plus paid vacation, holidays, sick and personal time


?Experience administering programs/activities in a non-profit arts organization

?Familiarity with local, regional and national arts and LGBTQ-specific organizations preferred

?Experience working among People of Color

?Proficient in record keeping, file management, ability to manage multiple tasks in a timely and accurate manner

?Proficient writing, proofreading skills, office management skills

?Demonstrated ability to work effectively with staff, artists, youth and collaborating organizations

?Education/Training: BA in relevant area or comparable experience preferred

?Event management skills strongly preferred, including theatrical productions, fundraisers and/or community-based activities.

?Youth work skills with an emphasis on supporting LGBTQ youth ages 14-22 preferred

?Familiarity with youth programming with a creative youth development focus

?Familiarity with Filemaker Pro or similar databases, for data entry, data management and report generation

?Exposure to program evaluation/assessment skills, including creation, implementation, data analysis and reporting.
How To Apply:

Interested candidates are invited to submit their resume and a cover letter (Microsoft Word or PDF Format) via email to with the subject line “Programs Assistant”. Please DO NOT call or drop in.

Apply by:
February 01, 2019
About this Organization:
The Theater Offensive: OUT in Your Neighborhood is Boston’s premiere producer of queer performance.Our mission is to present liberating art by, for, and about queer and trans people of color that transcends artistic boundaries, celebrates cultural abundance, and dismantles oppression.