Rivers School Conservatory

Rivers School Conservatory333 Winter Street
Weston, MA 02493

Date Posted:
February 06, 2019

Eastern Massachusetts



Program Coordinator and Administrative Assistant


Essential Job Functions:

Customer Service and Communications

  • · Serve as primary point-of-contact via phone and email, including routing calls as necessary and answering parent/student questions
  • · Provide basic support for faculty including answering scheduling questions and providing student information
  • · Gather information for and produce weekly parent newsletter
  • · Manage and process mid-year progress reports and end-of-year evaluations for over 500 students
  • · Schedule evaluations and auditions for new students/parents

Program Coordination and Support:

  • · Manage the workshop and recital program, including coordinating weekly workshops across five departments and managing accompanist scheduling
  • · Assist with administrative tasks for special projects including monthly concerts, annual competitions, ensemble and Summer Music auditions, and development campaigns and events
  • · Manage yearly school calendar, including lesson room bookings for all faculty, ensemble rehearsals, and special events
  • · Process bi-annual billing for over 800 students

Other Administrative Support:

  • · Serve as assistant to the Director including managing the Director's calendar and creating preparation material for meetings as needed
  • · Manage day-to-day office needs including office supply orders, maintenance requests, and support for teachers and other office staff
  • · Maintain and update student files
  • · Assist with events as needed
  • · Other tasks as assigned


Minimum Education and Experience: 

At least 2 years of work experience in a customer service or office environment. Prior experience at music and/or not-for-profit organizations is also preferred.

Must be proficient with Microsoft Office, Mailchimp, Google Docs and Calendar, Jotforms, and other web applications as well as telephone and email.

Required Skills:

  • · Ability to politely deal with customer requests and juggle multiple tasks simultaneously
  • · Demonstrated attention to detail and organizational skills
  • · Ability to manage competing priorities
  • · Excellent verbal and written communication skills
  • · Ability to work well with a diverse group of co-workers
  • · Ability to enter and manage large amounts of data accurately and learn how to use school’s constituent management databases
How To Apply:
Please email letter and resume to Lindsey Robb, Assistant Director,  at L.Robb@Rivers.org.
Apply by:
February 28, 2019
$35,000 - $42,000 commensurate with experience
About this Organization:
The Rivers School Conservatory offers premier classical and jazz music education and performance opportunities that both develops student musicians who achieve at high levels and brings excellence to The Rivers School music program.