Harvard Art Museums

32 Quincy Street
Cambridge, MA 02138

Date Posted:
January 08, 2019

Eastern Massachusetts



Image Licensing Specialist (Part-time Temporary)


The Image Licensing Specialist in the department of Digital Imaging and Visual Resources processes and fulfills rights and reproduction requests for the Harvard Art Museums’ collection for both internal and external clients. This position reports to the director of DIET/DIVR.

Schedule: 14 hours per week
Duration: 3 months
Location: Harvard Art Museums, Somerville Research Facility, Somerville, Massachusetts

Roles and Responsibilities:

  • Manage all internal and external requests for image licensing, for both museum collection images and museum archives images.
  • Track requests in the museum’s custom Image Licensing Application (ILA) and FileMaker database.
  • Complete orders on time and maintain contact with all stakeholders (curators, external clients, etc) during the process.
  • Utilize a variety of software to obtain, assign and manage permissions.
  • Review all captions for museum images for external and internal use.
  • Compile, review images for quality and accuracy, post-process, and distribute all museum digital images for external and internal requests.


Basic Qualifications:

BA degree. Proficiency with computer applications and database systems such as FileMaker Pro, TMS (The Museum Systems), MS Office, Adobe Photoshop.

Additional Qualifications:

Knowledge of art history, copyright law, and/or licensing procedures, especially for museum collections, a plus. An understanding of collection and object research related to fine art, museums, and higher education. Work experience in customer service, art research, museums, and/or media use a plus. Proficiency in a second language (French, Italian, Spanish or German) is a plus.

How To Apply:
Apply by emailing a cover letter and resume to Jeff Steward at jeff_steward@harvard.edu.
Apply by:
February 15, 2019
About this Organization:

The Harvard Art Museums — the Fogg Museum, Busch Reisinger Museum, and Arthur M. Sackler Museum — are dedicated to advancing and supporting learning at Harvard University, in the local community, and around the world. The museums have played a leading role in the development of art history, conservation, and conservation science, and in the evolution of the art museum as an institution. Through research, teaching, professional training, and public education, the museums strive to advance the understanding and appreciation of art. Programs encourage close looking at original works of art, collaboration with campus and community partners, and the production of new scholarship. For more information, please visit our website at harvardartmuseums.org.