Berkshire Museum

39 South Street
Pittsfield, MA 01201

Date Posted:
December 20, 2018

Western Massachusetts



Development Manager


The Berkshire Museum is looking for highly energetic, creative, and experienced Development Manager. Reporting to the Chief Engagement Officer, this position will be committed to a donor-focused development office. They will plan and implement all fundraising and patron engagement activities, high-level member and trustee trips, and other fundraising, cultivation, and membership events, as well as all donor relations. The ideal candidate will also work collaboratively to identify, cultivate, and solicit prospects to secure donations from individuals, corporations, and foundations through leadership gifts, sponsored gifts, annual appeals, memberships, and special events. The position will oversee all membership activities and work to ensure that individual patrons are cultivated through a purposeful pathway ensuring careful stewardship of donors’ interests. Strong relationship management experience necessary.

Working with the Chief Engagement Officer, the Development Manager oversees all patron management tracking, major gift cultivation and solicitations, development writing, and other departmental activities. The position will also manage monthly and weekly gift reports to help the department make real-time decisions on donor engagement. The position assists the Chief Engagement Officer and provides extensive support for major gifts (from individuals, foundations, and corporations, donor events, and VIP tours.


Key Responsibilities:

· Coordinates and oversees annual fundraising from top to bottom, this includes the development, coordination, and implementation of fundraising plans and programs including, but not limited to, membership, annual appeal, gifts and grants, and special events

· Coordinates annual donor trips experiences for high level members and trustees

· Provide administrative oversight to the development team in the areas of special event creation, production, coordination, implementation and follow up for the following events: Wine Gala and Auction, Gala, Festival of Trees, cultivation events, and exhibition openings

· Responsible for creating fundraising strategy and implementing all engagement, particularly for donors up to $1,000

· Develops strategies to meet or exceed all budgeted revenue goals

· Develops and cultivates relationships with trustees and event leadership

· Works closely with Chief Engagement Officer to ensure careful cultivation and stewardship of all philanthropic constituents

· Acts as an institution representative with Berkshire Museum public at all times

· Develops plans for securing gifts (key event sponsors) from new sources working closely with the Chief Engagement Officer and other members of the senior staff.

· Performs other related duties, including special projects, as required or assigned

· Performs as back up to staff absences and vacancies as necessary

· Assist Chief Engagement Officer and others in building partnership proposals and benefit packages for all corporate, organizational partners/sponsors, and foundations

· Maintains positive working relationships as a team player through problem solving issues, listening attentively, and uses utmost discretion on donor and patron information

· Schedules meetings for self, Chief Engagement Officer, and ED with top prospects, and tracks all donor contact

· Maintain accurate and complete records of donor communications, and prepares regular reports on all donor activities

· Provides assistance for development, and museum events

· Act as a liaison with the communications plans to develop methods (correspondence, printed materials, digital and social networks, etc.) to promote support for the Museum and coordinate the same, as appropriate, with the Chief Engagement Officer and the Marketing and Communications Staff

· Draft all thank you letters for major and minor donations and grants

· Assist in grant research, proposal, and grant writing

· Utilize donor database to: track development revenue by category, ensure accurate and comprehensive donor records, and prepare reports for Board of Trustees and senior staff on a regular basis and upon request.

· Manage the maintenance, expansion, and effectiveness of the Museum’s donor database

· Act as ambassador for the Museum, raising awareness of the Museum’s impact on the community and development needs

· Supervise Development Associate and Project Based special Events Manager

· Assume other tasks and responsibilities as needed, weekends and evenings required

Specifically for the Membership Program

· Design and administer strategies for maintaining and growing the membership program

· Develop and implement strategies to identify, cultivate, and solicit new prospects

· Serve as principal staff liaison/concierge to all Museum members for members’ benefit fulfillment, questions, and assistance with gallery visits, tickets, etc.

· Direct the planning and implementation of events for upper level members


· Bachelor’s degree or higher

· At least 5 years experience in development, preferably with some work in the fields of education, arts, history, and/or natural science

· Excellent, crisp writing skills with an entrepreneurial spirit and extremely creative

· Ability to anticipate problems and to garner resources in finding appropriate solutions

· Authentic interpersonal communications skills

· Strong organizational and time management skills; highly self-motivated and energetic, ability to show initiative and work independently; ability to juggle multiple projects with a high level of attention to detail; ability to work in a fast-paced, team-oriented office

· Commitment and interest in advancing Berkshire Museum and its mission

· Outgoing personality and ability to initiate and enjoy direct communication with patrons

· Project and organizational planning and project coordination

· Highly motivated and hardworking, continuing through until goals are complete

· Demonstrated knowledge of Excel and Word, familiarity with fundraising databases, familiarity with Altru a plus.

· Energetic, positive, dependable and able to work collaboratively. Must handle sensitive communications with confidentiality.

· Ability to work some evenings and weekends, and easily accept other duties and tasks as assigned

How To Apply:
To apply please submit cover letter and resume via email and reference "Development Manager" in the subject line.
Apply by:
January 15, 2019
About this Organization:
Berkshire Museum offers a unique array of exhibitions, activities, and attractions for visitors of all ages. From fine art and ancient objects to fossils; from an aquarium of native and exotic creatures to the Feigenbaum Hall of Innovation, it is a community museum: a place where everyone, from toddlers to elders, can learn, play, explore, innovate, be engaged and inspired.