Massachusetts College of Art and Design

621 Huntington Avenue
Boston, MA 02115

Date Posted:
December 19, 2018

Eastern Massachusetts



Galleries Coordinator - Staff Assistant


Works directly with department staff to implement a range of communications including drafting correspondence, presentations, e-newsletters, social media posts, and maintaining relevant webpage and online calendar content.

Assists with coordinating logistics for public and educational programs (including booking visits with partner schools and MassArt faculty, arranging school-visit transportation, and supplies management.)

Coordinates all student employees for the department: manages scheduling, timesheets and contracts, and assists with recruiting and hiring.

Assists in all areas of operations including but not limited to, developing and maintaining of filing and image archiving systems, managing departmental calendar, and ordering supplies.

Helps with coordination of all college and public events at the museum, including overseeing event registration, facilities work orders, catering requests, public safety requirements, event set-up and staffing, technology needs, and related visiting artist travel and lodging arrangements.

Organizes and compiles budget and spending support materials including ProCard receipts, invoices and purchase requisitions, and contract employee payment.

Performs other related duties as assigned.

Promote the University’s commitment to diversity, collegiality, and service excellence by:

-Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.

-Ensuring optimum service to all internal and external partners in response to all requests for service and information.

-Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

We will begin reviewing applications on 01/09/2019.


Bachelor’s degree

Minimum two years professional experience in an office setting (may be concurrent with education)

Ability to physically lift and carry up to 25 lbs

Flexibility to work some weekends, holidays, and evenings

Other Considerations:

Degree in arts administration, or related field

Demonstrated time management, organizational, and planning skills with an 

ability to multitask in a busy work environment

Proficiency in Adobe Creative Suite

Familiarity with contemporary art

Proficient in MS Office and Google Suite

Strong writing, editing, and verbal communication skills

Must be comfortable working independently and as part of a team

How To Apply:
Please apply on our website:
Apply by:
January 09, 2019
About this Organization:
Founded in Boston in 1873, Massachusetts College of Art and Design (MassArt)is the only independent public university of art and design in the US. The university enrolls approximately 1800 undergraduate students in 22 disciplines and 195 graduate students in top-ranked MFA programs, M.Arch, and Art Education program.