Springfield Museums

21 Edwards Street
Springfield, MA 01103

Date Posted:
August 31, 2018

Western Massachusetts





The full-time Assistant Registrar position is available immediately. This position supports the Registrar in the physical and documentary care of collections objects. The successful candidate will assist with the maintenance of the collections database of accessions, deaccessions, and loans. This position is also responsible for: responding to Rights and Imaging inquiries; providing images when appropriate along with proper object information and following through to ensure images are reproduced properly; and assists with all daily operations of the Collections Department including exhibitions, insurance, loan processing, environmental monitoring, and collections transport and storage.

The essential functions of the position include but are not limited to the following:

Respond to all rights and imaging inquiries, providing images when appropriate along with proper object information. Maintain files on photographic requests.

Assist with: legal paperwork including deeds of gift, loan forms and shipping receipts; generating and maintaining accurate records of all accessions, loans, transfers, conservation treatment, movement, damage/loss, removal and/or disposal of the museums’ collections, according to professional museum standards; tracking all movement of collections assuring exact location knowledge, including recording, labeling, packing, arranging shipping, and insurance coverage as necessary; logistics of incoming and outgoing loans, and traveling exhibitions including insurance coverage and packing and shipping when necessary.

Create and manage computerized catalog records, documentation images, and research files for collection objects.

Maintain, as necessary, the proper environmental conditions for collections by regularly monitoring heating, cooling, humidity levels etc. for items in the museums’ multiple storage facilities and on display, and alert proper departments if adverse conditions develop.

Participate in: all aspects of installation and removal of exhibits, including creating condition reports, packing objects and coordinating and supervising shipping of collection items, loans, and exhibit furniture in all museums’ locations; exhibition development process, working collaboratively with project teams as requested; the general activities of the Curatorial Department, including the supervision of interns, and attendance at special events, as required.

Monitor condition of objects on display in museums which includes assisting with maintenance of exhibits. Provide hands-on maintenance according to the incumbent’s knowledge and abilities.

This position requires the following knowledge, skills, and abilities:

Museum registration methods, techniques and management information systems

Best standards for the reproduction of images of collections objects to outside organizations

Best practices in collection management including the handling, care, preservation, installation and storage of art and material culture objects

Familiarity with laws pertaining to ownership, custody, transfer and disposition of museum collections, tax laws relating to charitable donations, cultural property laws, customs restrictions, repatriation issues, copyright laws and insurance laws

Database management and familiarity with Collection Management Systems (such as PastPerfect) and basic knowledge of digital photography preferable.

A cooperative and collaborative attitude, the ability to work productively with minimal supervision in a busy workplace environment, both independently and in project teams, while managing multiple work projects simultaneously and successfully. The ability to work a flexible schedule as needed to meet active museums’ schedule, and lifting objects weighing up to forty pounds is necessary.

The ideal candidate should have a bachelor’s degree in art, history, or museum studies or a related field and preferably a minimum of two years of related experience working in a museum or comparable position, including experience in collections registration methods and systems and conservation standards and practices.

Excellent written and verbal communication skills, comfort with public speaking, exceptional attention to detail, and proficient computer skills are required. A working knowledge of PastPerfect is highly desirable.

How To Apply:
Please submit a cover letter, resume, and writing sample to: jmuratore-pallatino@springfieldmuseums.org by September 17, 2018.  In advance, thank you for submitting your resume for the position of  Assistant Registrar, individuals selected for an interview will be contacted.
Apply by:
September 17, 2018
About this Organization:

The Museums are in an exciting period of transition having recently added new experiences to serve a wider audience. The original four museums – the GWV Smith Art Museum (1896), Springfield Science Museum (1899), Connecticut Valley Historical Museum (1927), and D’Amour Museum of Fine Arts (1934) – were joined in 2002 by the Dr. Seuss National Memorial Sculpture Garden, which has dramatically increased our appeal to children and families, and in 2009 by the Wood Museum of Springfield History, which interprets the remarkable legacy of entrepreneurship and innovation in the region. The CVHM, underwent extensive renovations transforming it into the Amazing World of Dr. Seuss Museum which opened in June 2017. The Museum honors Theodor Geisel,“Dr. Seuss”, who was born in Springfield, MA.  The Museums and Dr. Seuss Sculpture Garden are situated “Smithsonian-style” on a 5.4 acre park known as the Quadrangle in downtown Springfield.