full-time Assistant Registrar position is available immediately. This position supports the Registrar in the
physical and documentary care of collections objects. The successful candidate
will assist with the maintenance of the collections database of accessions,
deaccessions, and loans. This position is also responsible for: responding to Rights
and Imaging inquiries; providing images when appropriate along with proper
object information and following through to ensure images are reproduced
properly; and assists with all daily operations of the Collections Department
including exhibitions, insurance, loan processing, environmental monitoring,
and collections transport and storage.
The essential functions of the position include but are not limited to
to all rights and imaging inquiries, providing images when appropriate along
with proper object information. Maintain files on photographic requests.
with: legal paperwork including deeds of gift, loan forms and shipping
receipts; generating and maintaining accurate records of all accessions, loans,
transfers, conservation treatment, movement, damage/loss, removal and/or
disposal of the museums’ collections, according to professional museum
standards; tracking all movement of collections assuring exact location
knowledge, including recording, labeling, packing, arranging shipping, and
insurance coverage as necessary; logistics of incoming and outgoing loans, and
traveling exhibitions including insurance coverage and packing and shipping
and manage computerized catalog records, documentation images, and research
files for collection objects.
as necessary, the proper environmental conditions for collections by regularly
monitoring heating, cooling, humidity levels etc. for items in the museums’
multiple storage facilities and on display, and alert proper departments if
adverse conditions develop.
in: all aspects of installation and removal of exhibits, including creating
condition reports, packing objects and coordinating and supervising shipping of
collection items, loans, and exhibit furniture in all museums’ locations;
exhibition development process, working collaboratively with project teams as
requested; the general activities of the Curatorial Department, including the
supervision of interns, and attendance at special events, as required.
condition of objects on display in museums which includes assisting with
maintenance of exhibits. Provide hands-on maintenance according to the
incumbent’s knowledge and abilities.
position requires the following knowledge, skills, and abilities:
registration methods, techniques and management information systems
standards for the reproduction of images of collections objects to outside
practices in collection management including the handling, care, preservation,
installation and storage of art and material culture objects
with laws pertaining to ownership, custody, transfer and disposition of museum
collections, tax laws relating to charitable donations, cultural property laws,
customs restrictions, repatriation issues, copyright laws and insurance laws
management and familiarity with Collection Management Systems (such as
PastPerfect) and basic knowledge of digital photography preferable.
cooperative and collaborative attitude, the ability to work productively with
minimal supervision in a busy workplace environment, both independently and in
project teams, while managing multiple work projects simultaneously and
successfully. The ability to work a flexible schedule as needed to
meet active museums’ schedule, and lifting objects weighing up to forty
pounds is necessary.