Historic New England

141 Cambridge Street
Boston, MA 02114

Date Posted:
March 29, 2019

Eastern Massachusetts



Advancement Assistant


Location: Otis House Museum, Boston, Massachusetts

This position is a key role in our dynamic fundraising team.You will be responsible for providing high-level administrative support that ensures the smooth operation of Historic New England’s fundraising programs. Reporting directly to the vice president for advancement, this employee provides superior internal and external customer service through efficient and effective support of daily advancement office activities. Also provides support for development activities in the office of the president. Provides exceptional customer service to high level donors and funders.

Provide administrative support to the vice president for advancement, including but not limited to monitoring program progress against goals, tracking income and expenses against budget, coordinating development team schedules and meetings, maintaining electronic records and paper files, monitoring supply inventories, producing reports, and taking meeting minutes. Coordinate development team requests for support and approvals from the marketing team.Provide administrative support to the president and coordinate president’s fundraising activities. Schedule donor and prospect meetings and prepare materials.Assist with preparations for governance-related meetings and activities. Assist high level donors and funders in various aspects of contact with Historic New England, ensuring excellent customer service and following up to ensure timely and satisfactory fulfillment. Draft various written materials such as letters, other constituent communications, and reports.


Bachelor’s degree and at least four years of job-related experience supporting senior management in a busy office environment. Ability to balance and manage competing priorities with flexibility and good humor. Exceptional organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to formats, procedures, details and quality. Strong writing skills, interpersonal communication, tact and diplomacy. Excellent internal teamwork across the organization and exemplary external customer service skills. Excellent external service, including assisting and directing services to high level donors. Ability to maintain a high level of confidentiality. Fully competentcomputer skills, including advanced working knowledge of MS Office Suite, databases, and internet research.

How To Apply:

Please send resume, cover letter, and salary requirements to jobs@historicnewengland.org

Apply by:
May 10, 2019
About this Organization:
Historic New England is a museum of cultural history that collects and preserves buildings, landscapes, and objects dating from the seventeenth century to the present and uses them to keep history alive and to help people develop a deeper understanding and enjoyment of new England life and appreciation for its preservation.

Historic New England is an equal opportunity, affirmative action employer with a strong commitment to supporting equality of opportunity and respect for diversity. We are committed to providing equal opportunity in employment to all qualified persons without regard to non-work-related factors such as race, color, religion, sex, age, disability, national origin, gender identity, or sexual orientation.

Historic New England offers generous and comprehensive vacation, holiday, and health and wellness benefit packages.