VIA Art Fund

8 Newbury Street, 7th Floor
Boston, MA 02116

Date Posted:
November 02, 2016

Eastern Massachusetts



Program & Development Associate


We are seeking a bright and proactive arts administrator to fill the full-time role of Program & Development Associate. Working from VIA Art Fund’s office in Boston, MA, the position will play a critical role within a growing nonprofit organization and provide key program, communications, fundraising and donor relations support. The Program & Development Associate reports directly to VIA’s Program Director/Curator and VIA’s President.


Partner Education & Program Administration (50%)

· Assist Program Director with the development, budgeting and implementation of a robust schedule of donor events, artist studio visits and multi-day trips

· Develop itineraries, organize transportation, review contracts, manage hotel bookings and restaurant reservations, coordinate program logistics

· Research artists, projects, and background materials for the Program Director

· Create registration pages on e-Tapestry, track RSVPs and event registration/payments, update events calendars and fundraising documents, respond to donor inquiries

Grant Administration (20%)

· Assist Program Director with the preparation of materials for grant review process and other administrative duties, including academic research into artists or projects, sourcing articles or biographies of artists and curators

· Populate and manage grant data base

· Coordinate museum gift/acquisition paperwork and shipping/insurance of donated works of art to museums including proper title description

· Coordinate and schedule staff meetings and bi-annual board and grant reviews, including A/V, logistics, catering, and prepare meeting minutes

Website & Communications (20%)

· Manage donor and grantee communication calendar; draft content for e-newsletters, event invitations, bulletins and other donor correspondence; disseminate weekly donor newsletters via Mailchimp

· Obtain images, metrics and information for quarterly Grant Impact report and maintain image and press archives

· Manage website content updates, including the partner portal

· Assist in developing social media strategy and manage content updates via Hootsuite

· Work with design agency on the creation of marketing materials

Fundraising Administration (10%)

· Assist VIA President with fundraising efforts: create invitation and welcome packets, coordinate prospect follow-up, send renewal and thank you letters, track new donors and incoming membership dues, update documents

· Manage e-Tapestry system; includes data entry, event and payment registration, and creating lists and reports


This is a salaried position and entails 40 hours per week of work, Monday through Friday. There will be occasional weekend and evening hours. Benefits include health insurance reimbursement for individual plans and three weeks paid vacation and sick leave.


· B.A. in Art History, Arts Administration or related field

· 0-2 years professional experience working in the arts, preferably in fundraising, arts administration, digital marketing/communications or special events

· Experience with e-Tapestry software or other databases/donor-management systems is highly preferred

· Fluent in social media platforms; savvy with content strategy and audience development

· Strong understanding and interest in contemporary art

· Excellent communication, writing and research skills

· Detail-oriented, with a demonstrated ability to multi-task and problem solve; exercises good judgment, integrity and common sense; team player who thrives in fast-paced, collaborative atmosphere; remains calm and poised under pressure

How To Apply:

Submit a one-page cover letter, C.V., and brief writing sample in PDF format to No phone calls please.

Apply by:
November 04, 2016
About this Organization:

VIA Art Fund is a 501(c)(3) nonprofit philanthropic arts organization founded by an international coalition of individuals and private foundations who believe in the central role art plays in society. VIA’s activities support innovative, ambitious, and rigorous works of art and endeavors with far-reaching public impact realized in various forms including institutional production and acquisition, exhibitions, public installations, curatorial research, publications, and symposia. Since its founding in 2013, VIA has awarded over $3 million to artists, curators, cultural institutions, publications, foundations, and biennials in the United States and worldwide, and has gifted 16 works of art to U.S. museums. Funding artists, curators, and arts organizations around the world, VIA awards grants in three categories – Artistic Production Grants, Incubator Grants, and an annual Curatorial Fellowship grant – that exemplify VIA’s core values of Artistic Production, Thought Leadership, and Public Engagement.