Rehearsal For Life

670 Centre St. Suite 8
Jamaica Plain, MA 02130
http://www.rehearsalforlife.org
info@rehearsalforlife.org

Date Posted:
February 07, 2019

Region:
Eastern Massachusetts

Category:
Administrative

Type:
Full-Time

Office Administrator

Description:

Reports to: Managing Director


Overview: The Office Administrator for Rehearsal for Life, Inc. will be in charge of the company’s business office. They will work closely with the company’s leadership team; will ensure smooth administrative operations, manage our CRM database, and serve as the first point of contact for those who call or personally visit the office. They will provide: administrative and operational support related to finance, HR, IT, accounting, and fundraising/marketing functions, and program support in alignment with the vision, values and goals of the organization. We seek a bright, organized, detail-oriented, efficient, helpful person who is eager to play a central role in a small but fast-paced, high-performing office.


Position status: Exempt, full-time

Generous benefits package.


RESPONSIBILITIES:
Office Administration
:

- Primary responsibility: CRM database maintenance, reporting, security

- Maintain accurate records and files — both electronic and paper— and provide for the integrity of records through set protocols, timely back-ups, offsite storage, regulated passwords, secured files, etc.

- In coordination with the Accountant, engage in diverse bookkeeping tasks, including processing bank deposits, reconciling monthly petty cash receipts, preparing accounting reports, and help with audit preparation.

- Work with the Managing Director to process payroll for staff, serving as liaison to outside payroll service, and process payments to consultants.

- Handle human resource administration, including new position postings, processing of new-hire paperwork (including CORIs, SORIs), benefit enrollment and administration, personnel records etc.

- Serve as the first point of contact for all visitors/callers/building neighbors, ensuring a welcoming and organized environment.

- Oversee the stocking and, where necessary, purchasing of office supplies, materials, postage, etc.

- Oversee office equipment and troubleshoot routine problems, including technical. Work with outside vendors/service providers as necessary.

- Oversee technical and IT issues, working with outside vendors/service providers as necessary

- Serve as liaison to landlord on routine maintenance, security and related issues.


Fundraising/Marketing:

- Maintain integrity of Customer Relationship Management (CRM) database

- Support Director of Development with mailings and communications

- Enter all donor information into donor database in a timely and accurate fashion.

- Generate reports and updates as needed or as assigned.

- Support fundraising events as needed, including signature event Banned in Boston.

- Maintain and update website as needed.


Program Support

- Oversee the timely and accurate processing of new and returning Freelance program student enrollments, prepare all program invoices, and report/reconcile income and expense data with Accountant on a regular basis.

- Provide timely communication to Freelance program staff and parents as needed, providing up-to-date information about enrollment, schedules, performances, emergency closings, etc.

- Maintain program updates on website


Governance

- Maintain records for Board of Directors, including meeting minutes, conflict-of-interest questionnaires, etc.

- Send out board and volunteer communication as needed


Perform other duties as directed or as needed.

Qualifications:

Key qualifications and characteristics of the successful candidate:

- Commitment to organization’s creative youth development and social change mission

- Superior organizational and analytical skills.

- Excellent time management skills. Proven ability to successfully prioritize, manage, and execute multiple projects at one time.

- Attention to detail and a passion for accuracy with the ability to achieve results.

- Experience in managing and maintaining a Customer Relationship Management (CRM) database.

- Ability to interact with all levels of management, staff and volunteers in a friendly and professional manner.

- Self-starter who has the ability to work both independently as well as in a team environment.

- Strong communication skills.

- Strong administrative skills, including typing, filing, technology.

- Energy, warmth, cheerfulness, and a sense of humor.

- Bachelor’s degree and three years of experience in a similar job.

Working knowledge of Microsoft Office Suite, Google Drive, and customer relationship management software (e.g. NEON).
How To Apply:

Send resume and cover letter to:

jobs@rehearsalforlife.org


No phone calls, please.

Apply by:
February 28, 2019
Salary:
$40,000 – 43,000
About this Organization:

Rehearsal for Life, comprised of two flagship programs Urban Improv and Freelance Players,embraces the philosophy that dialogue, creativity and performance can develop crucial social and emotional skills in young people, preparing them to cope with and navigate difficult situations now and in the future.

Our Vision: Empowered youth building diverse and inclusive communities where all voices are heard.


Our Mission:
To strengthen young people’s social and emotional skills for every stage in life, through dialogue, creativity and performance.


Our Values:
Creativity, Empathy, Respect, Cooperation, Empowered Self-Expression, Diversity & Inclusion, Positive Social Change