The Huntington Theatre
Company seeks a highly organized, self-directed, team player to assume the role
of Development Events Coordinator.
Under the supervision of the Development Events Manager and in collaboration
with the development team, the coordinator will support the theatre’s
year-round fundraising events through the creation of high quality, high-impact
events that generate revenue and meaningfully engage donors and patrons.
span coordination and support of revenue-generating and stewardship/cultivation
events, Opening Night dinners, and events that serve as benefits for donors to
the annual fund. Working effectively across the organization with Marketing, House
Management, Artistic, and General Management the coordinator oversees a comprehensive
Development events schedule ensuring conflicts are avoided, and colleagues are
as first line of contact for event attendees, responding promptly, providing up
to date information, and excellent customer service.
closely with the Development Events Manager and development team to create
fresh, exciting, high-impact events which showcase the Huntington Theatre and
act as stewardship and cultivation opportunities for donors and prospects.
and maintains Development department annual events calendar.
attendee list generation, maintains guest counts, communicates final input to
team, and provides final guest count to caterers and outside vendors.
invitation design process and dissemination.
with database team to ensure that all donor information is recorded and up to
date, and is responsible for database data entry and accurate financial
reporting of special events.
minutes at weekly event meetings, gala committee meetings, and additional meetings
event seating charts in partnership with Chief Development Officer and
Development Events Manager.
with vendors such as caterers, photographers, A/V, linen and furniture rental,
communicating about orders, guest count, and payment.
six to eight Opening Night dinners per year, a two-hour, invitation only dinner
prior to an opening night performance.
invitation request with the marketing team; compiles invitation list and sends
invitation; tracks RSVPs and communicates with guests about performance
tickets, dinner and method of payment, charges for services; reserves
restaurant or internal space; coordinates with vendors; creates seating chart and
obtains necessary approval; and manages all logistics day of.
with all elements of the Spotlight Spectacular, the Huntington’s Annual Gala.
the invitation process and responses; maintains the attendance/financial
tracker; tracks all payments including sponsorships, ticket sales, and
donations; following all best practices and IRS requirement manages the
creation of the auction item data base, including agreements with the item
donor, researching fair market value, tracking auction item payment, and
executing fulfillment of all auction items; coordinates the program book
publication, including congratulatory messages, recognition lists and auction
How To Apply:
candidates, please send letter of interest, resume and salary expectations to:
of Human Resources
Theatre Company, Inc.
Huntington Theatre Company is an Equal Opportunity Employer and committed to
the company provides health, dental, life, and disability insurance, as well as
paid vacation, sick days, and holidays.
About this Organization:
Huntington Theatre Company engages, inspires, entertains and challenges audiences
with theatrical productions that range from the classics to new works; we train
and support the next generation of theatre artists; we provide arts education
programs that promote life-long learning to a diverse community; and we
celebrate the essential power of the theatre to illuminate our common humanity.
Founded in 1982 and led by Artistic Director Peter DuBois
and Managing Director Michael Maso, the Huntington creates award-winning
productions, runs nationally renowned programs in education and new play
development, and serves the local theatre community through its operation of
the Stanford Calderwood Pavilion at the Boston Center for the Arts.
Huntington Theatre Company strives to attract a diverse group of candidates for
employment. African Americans, Asian
Americans, individuals with disabilities, individuals of two or more races, Latin
Americans, Native Americans or Alaska Natives, Native Hawaiians and Pacific
Islanders, veterans, and women are encouraged to apply.