Huntington Theatre Company

264 Huntington Avenue
Boston, MA 02115
www.huntingtontheatre.org
jobs@huntingtontheatre.org

Date Posted:
February 05, 2019

Region:
Eastern Massachusetts

Category:
Development/Fundraising

Type:
Full-Time

Development Events Coordinator

Description:

The Huntington Theatre Company seeks a highly organized, self-directed, team player to assume the role of Development Events Coordinator. Under the supervision of the Development Events Manager and in collaboration with the development team, the coordinator will support the theatre’s year-round fundraising events through the creation of high quality, high-impact events that generate revenue and meaningfully engage donors and patrons.


Responsibilities span coordination and support of revenue-generating and stewardship/cultivation events, Opening Night dinners, and events that serve as benefits for donors to the annual fund. Working effectively across the organization with Marketing, House Management, Artistic, and General Management the coordinator oversees a comprehensive Development events schedule ensuring conflicts are avoided, and colleagues are kept informed.

JOB DUTIES:

· Serves as first line of contact for event attendees, responding promptly, providing up to date information, and excellent customer service.

· Works closely with the Development Events Manager and development team to create fresh, exciting, high-impact events which showcase the Huntington Theatre and act as stewardship and cultivation opportunities for donors and prospects.

· Develops and maintains Development department annual events calendar.

· Ensures attendee list generation, maintains guest counts, communicates final input to team, and provides final guest count to caterers and outside vendors.

· Manages invitation design process and dissemination.

· Works with database team to ensure that all donor information is recorded and up to date, and is responsible for database data entry and accurate financial reporting of special events.

· Takes minutes at weekly event meetings, gala committee meetings, and additional meetings as required.

· Develops event seating charts in partnership with Chief Development Officer and Development Events Manager.

· Coordinates with vendors such as caterers, photographers, A/V, linen and furniture rental, communicating about orders, guest count, and payment.

· Manages six to eight Opening Night dinners per year, a two-hour, invitation only dinner prior to an opening night performance.

o Manages invitation request with the marketing team; compiles invitation list and sends invitation; tracks RSVPs and communicates with guests about performance tickets, dinner and method of payment, charges for services; reserves restaurant or internal space; coordinates with vendors; creates seating chart and obtains necessary approval; and manages all logistics day of.

· Assists with all elements of the Spotlight Spectacular, the Huntington’s Annual Gala.

o Oversees the invitation process and responses; maintains the attendance/financial tracker; tracks all payments including sponsorships, ticket sales, and donations; following all best practices and IRS requirement manages the creation of the auction item data base, including agreements with the item donor, researching fair market value, tracking auction item payment, and executing fulfillment of all auction items; coordinates the program book publication, including congratulatory messages, recognition lists and auction descriptions.

Qualifications:
  • Minimum of two years of relevant event experience preferably in non-profit sector.
  • Strong organizational and communication skills, and meticulous attention to detail.
  • Experience managing a complex calendar.
  • Ability to manage multiple deadline-oriented assignments and projects at any given time.
  • Ability to work both independently and as a strong team member.
  • Ability to work collaboratively across a mid-sized theatre organization with a variety of stakeholders and departments from the production and company management departments to the marketing and artistic teams.
  • Creative thinker who will participate in brainstorming and implementing exciting approaches to new and existing events.
  • Ability to think on their feet and stay calm under pressure.
  • Excellent customer service skills and able to effectively/diplomatically interface with donors, vendors, and volunteers while remaining calm under pressure.
  • Adept at Microsoft Office Suite.
  • Experience using a donor database (Tessitura preferred) helpful.

How To Apply:

Interested candidates, please send letter of interest, resume and salary expectations to:

Nina Nicolosi

Director of Human Resources

Huntington Theatre Company, Inc.

281 Huntington Avenue

Boston, MA 02115

jobs@huntingtontheatre.org



The Huntington Theatre Company is an Equal Opportunity Employer and committed to Affirmative Action.


Additionally, the company provides health, dental, life, and disability insurance, as well as paid vacation, sick days, and holidays.

Apply by:
March 08, 2019
About this Organization:

The Huntington Theatre Company engages, inspires, entertains and challenges audiences with theatrical productions that range from the classics to new works; we train and support the next generation of theatre artists; we provide arts education programs that promote life-long learning to a diverse community; and we celebrate the essential power of the theatre to illuminate our common humanity.


Founded in 1982 and led by Artistic Director Peter DuBois and Managing Director Michael Maso, the Huntington creates award-winning productions, runs nationally renowned programs in education and new play development, and serves the local theatre community through its operation of the Stanford Calderwood Pavilion at the Boston Center for the Arts.

The Huntington Theatre Company strives to attract a diverse group of candidates for employment. African Americans, Asian Americans, individuals with disabilities, individuals of two or more races, Latin Americans, Native Americans or Alaska Natives, Native Hawaiians and Pacific Islanders, veterans, and women are encouraged to apply.