Winchester Community Music School

407 Highland Avenue
Winchester, MA 01890
www.winchestermusic.org
wcms@winchestermusic.org

Date Posted:
January 11, 2019

Region:
Eastern Massachusetts

Category:
Administrative

Type:
Part-Time

Administrative Assistant

Description:

Great part-time opportunity for someone interested in being part of a vibrant arts organization. Winchester Community Music School (WCMS) has an opening for an evening/weekend administrative assistant. Approximately 16 hours per week, depending on coverage needs. Two Evenings (5:30pm – 9:30pm) & alternating Friday (5:30 – 7:30+)/ Saturday (7:30am – 5:30pm).


The Evening/Weekend Administrative Assistant reports to the Office Manager and is the first and important point of contact for all WCMS students & families, the general public, faculty and staff. This is an 11-month (no hours early August to Labor Day), job-share position between two people. There are occasional Sunday afternoon hours for front office coverage during special events. Non-exempt – hourly, part-time.


KEY ILLUSTRATIVE DUTIES AND RESPONSIBILITIES

(The follow are representative examples of the principal tasks to be accomplished but are not considered to be all inclusive.)

  • Opens up and/or closes and secures music school following guidelines established.
  • Answers telephone, greets customers, assists faculty and staff ensuring a high level of customer care. Reviews WCMS main electronic and voice mailboxes and responds accordingly.
  • Updates electronic message board with daily schedule changes as needed.
  • Maintains knowledge of all program offerings ensuring accuracy of information given to customers, faculty, and staff.
  • Supports Registrar with registration by assisting families with online registration as appropriate.
  • Supports Business Manager with payment processing, data entry, photo copying, and processing merchandise sales.
  • Maintains and updates student absence database. Contacts appropriate faculty, staff, and students in a timely manner.
  • Forwards brochures and information upon request. Assists with mailings.
  • Manages recital reception set-up/clean-up.
  • Leaves kitchen neat and orderly at closing, restocks kitchen supplies, empties trash in public areas as needed.
  • Supports Production Assistant with occasional set-up/tear-down of chairs and musical equipment.
  • Other duties as assigned.
Qualifications:

Ability to work independently in a fast-paced customer focused and team-based environment. Demonstrated customer care orientation and skill, ability to multi-task, good-natured personality and people person, demonstrated openness and flexibility to take on additional duties and responsibilities as needed. Excellent working knowledge of Microsoft-Office products. Comfort in working with PC and Mac environments. Successful candidate should have at least two years comparable administrative assistant work experience in an office setting. Interest in working for a non-profit organization preferred. Note that the school is not easily accessed by public transportation. Must have reliable form of transportation. 

Musical background a plus, but not required.

How To Apply:

If you are a responsible team player, who enjoys helping families and supporting faculty and staff, proficient in Microsoft Office, and willing to learn new systems--please send your cover letter/resume to info@winchestermusic.org. Position is available immediately.

Apply by:
January 18, 2019
Salary:
$17.00-$19.00/hour
About this Organization:
Founded in 1981, the Winchester Community Music School serves nearly 900 students of all ages and abilities. Our mission is to provide outstanding and diverse musical education and performance, accessible to all, in Winchester, neighboring communities, and beyond. At WCMS, we continuously nurture innovative offerings and fresh musical opportunities to reflect the needs of our students, who come from more than 30 towns and many walks of life. Housed in its own facility, the “Home for Music,” WCMS employs 60 professional teaching artists and serves more than 5,000 people annually through programs and events at the school and in the community.