opportunity for someone interested in being part of a vibrant arts
organization. Winchester Community Music
School (WCMS) has an opening for an evening/weekend administrative assistant. Approximately 16 hours per week, depending on
coverage needs. Two Evenings (5:30pm –
9:30pm) & alternating Friday (5:30 – 7:30+)/ Saturday (7:30am – 5:30pm).
Evening/Weekend Administrative Assistant reports to the Office Manager and is
the first and important point of contact for all WCMS students & families,
the general public, faculty and staff. This
is an 11-month (no hours early August to Labor Day), job-share position between
two people. There are occasional Sunday
afternoon hours for front office coverage during special events. Non-exempt –
DUTIES AND RESPONSIBILITIES
(The follow are
representative examples of the principal tasks to be accomplished but are not
considered to be all inclusive.)
- Opens up and/or closes and secures
music school following guidelines established.
- Answers telephone, greets customers, assists
faculty and staff ensuring a high level of customer care. Reviews WCMS main electronic and voice
mailboxes and responds accordingly.
- Updates electronic message board with
daily schedule changes as needed.
- Maintains knowledge of all program
offerings ensuring accuracy of information given to customers, faculty,
- Supports Registrar with registration by
assisting families with online registration as appropriate.
- Supports Business Manager with
payment processing, data entry, photo copying, and processing merchandise
- Maintains and updates student absence
database. Contacts appropriate
faculty, staff, and students in a timely manner.
- Forwards brochures and information
upon request. Assists with mailings.
- Manages recital reception
- Leaves kitchen neat and orderly at
closing, restocks kitchen supplies, empties trash in public areas as
- Supports Production Assistant with
occasional set-up/tear-down of chairs and musical equipment.
- Other duties as assigned.
Ability to work independently in a fast-paced customer
focused and team-based environment.
Demonstrated customer care orientation and skill, ability to multi-task,
good-natured personality and people person, demonstrated openness and flexibility
to take on additional duties and responsibilities as needed. Excellent working knowledge of
Microsoft-Office products. Comfort in
working with PC and Mac environments.
Successful candidate should have at least two years comparable
administrative assistant work experience in an office setting. Interest in working for a non-profit
organization preferred. Note that the
school is not easily accessed by public transportation. Must have reliable form of transportation.
Musical background a plus, but not
How To Apply:
If you are a responsible team player, who enjoys helping families
and supporting faculty and staff, proficient in Microsoft Office, and willing
to learn new systems--please send your cover letter/resume to email@example.com.
Position is available immediately.
January 18, 2019
About this Organization:
Founded in 1981, the Winchester Community Music
School serves nearly 900 students of all ages and abilities. Our mission
is to provide outstanding and diverse musical education and performance,
accessible to all, in Winchester, neighboring communities, and beyond. At WCMS, we continuously nurture innovative
offerings and fresh musical opportunities to reflect the needs of our students,
who come from more than 30 towns and many walks of life. Housed in its own facility, the “Home for
Music,” WCMS employs 60 professional teaching artists and serves more than
5,000 people annually through programs and events at the school and in the