Academic Advisor and Honors Program Coordinator - Music
The Department of Music and
Dance at the University of Massachusetts Amherst invites applications for an
Academic Advisor and Honors Program Coordinator.
About UMass Amherst
UMass Amherst, the Commonwealth's
flagship campus, is a nationally ranked public research university offering a
full range of undergraduate, graduate and professional degrees. The University
sits on nearly 1,450-acres in the scenic Pioneer Valley of Western
Massachusetts, and offers a rich cultural environment in a bucolic setting
close to major urban centers. In addition, the University is part of the Five
Colleges (including Amherst College, Hampshire College, Mount Holyoke College,
and Smith College), which adds to the intellectual energy of the region.
The Academic Advisor and Honors
Program Coordinator manages all undergraduate student advising for the
Department of Music and Dance and all course scheduling for the music program.
The position oversees the Department’s Honors Program, including ensuring
honors course availability; serving as the Department’s primary contact with
the Registrar’s Office and the HFA Advising and Career Center; and establishing
excellent and timely communication with these units, faculty, staff, and
- Advise students, individually and in group sessions, in
registering for appropriate classes each semester to satisfy requirements
for the music major, music minor, College and University degree
requirements and departmental honors, if applicable. Refer students, as
needed, to appropriate campus support services.
- Assist with submission of grades for fall and spring departmental
grade rosters as necessary (may include independent studies, practica,
chamber ensembles, recitals, honors research/projects/theses, etc.).
Advise faculty regarding University grading policy, and keep faculty and
staff informed regarding the Department’s undergraduate programs in music.
Assist with advising in dance.
- Clear majors and minors three times per year for May,
September, or February graduation dates in accordance with the University
- Track student progress each semester to ensure
compliance with grade point average requirements for music education
licensure, scholarships and awards, and other purposes. Work with
departmental faculty concerning transfer credit issues. Maintain regular
communication with studio faculty about students, especially with regard
to ensemble participation.
- Maintain up-to-date and accurate program information in
print and electronically, including, but not limited to, communicating web
site updates to the webmaster, maintaining a departmental listserv for
communicating with undergraduate majors and minors, etc.
- Attend all Department music audition days to answer
questions / make presentations concerning undergraduate curricula to
prospective students and their families.
- Maintain strong general knowledge of University and
College degree requirements and academic policies. This includes:
- staying informed of updates as well as of
undergraduate curricular changes and initiatives within the College and
- communicating to the Department Chair new academic and
curricular policy initiatives that could impact the Department’s
undergraduate curriculum and faculty teaching duties;
- collecting, consulting with Chair about, and
forwarding as instructed, departmental questions and concerns regarding
academic policy to the College and/or University administration when
- remaining current with FERPA and student database
training (currently SPIRE and EAB SSC).
- Serve as Music Scheduling Officer, in consultation with
Department Chair. Track and consult with the Department Chair (as well as
with Undergraduate Curriculum Committee and faculty when appropriate) on
departmental undergraduate course delivery, including sequencing issues,
scheduling conflicts, and coordination with non-music required courses (i.e.,
psychology for music education majors). Assist the Department in
addressing such issues in consultation with the Department Chair.
- Participate in the planning of and attend Department,
College, and University undergraduate events, such as new student general
meetings, graduation events, convocations, and honors receptions.
Represent the Department at the University’s Open Houses for prospective
and accepted students respectively and at the University’s Majors Fair.
Serve as ex officio member of the Department’s Undergraduate Curriculum
- Perform related duties as assigned or required to meet
Department, Executive Area/Division, and University goals and objectives.
- Understand responsibilities with respect to Title IX,
Clery and other compliance requirements.
- Demonstrate capacity, skill and willingness to engage
students and contribute to student success.
- Understand responsibilities with respect to conflicts
of interest and behaves in ways consistent both with law and with University
- Contribute toward creating a positive and respectful
workplace defined by personal and professional competence, integrity, and
- Understand and contribute to implementation of
departmental and institutional goals for achieving non-discrimination and
creating a respectful, inclusive environment that is supportive of
- Use access to sensitive and/or not yet public
university related information only in the performance of the
responsibilities of position and exercises care to prevent unnecessary
disclosure to others.
Report to Chair of the Department
of Music and Dance. Provide guidance to Undergraduate Academic Coordinator
- 37.5 hour work week. Typical work schedule is Monday
through Friday from 8:30am to 5:00pm.
- Required to work some nights and weekends as needed.
Minimum Qualifications (Knowledge, Skills, Abilities, Education,
Experience, Certifications, Licensure)
- Bachelor's degree in Music with at least 2 years of
relevant professional experience.
- A deep understanding of the music discipline and
musical training, as well as a general knowledge of the dance discipline,
for the purposes of guiding students effectively through their plans of
study and of determining appropriate courses to satisfy degree
- Evidence of an ability to work collaboratively, to take
direction, and to consult on all aspects of the job with the Department
Chair and music and dance area faculty.
- Ability to work independently and to prioritize and
complete multiple complex tasks with different timetables and deadlines in
a busy and complex environment and to work as needed evenings and
- Ability to build relationships with a record of being
an engaged, thoughtful, and extroverted communicator who is capable of
relating effectively to a wide range of constituents, including students,
faculty, and staff, in music and dance and beyond.
- Demonstrated ability to utilize word processing,
spreadsheet, and database programs effectively.
Preferred Qualifications (Knowledge, Skills, Abilities, Education,
Experience, Certifications, Licensure)
- Experience in a higher education academic environment.
- Master’s degree in Music with at least 2 years of music
advising experience in higher education.
How To Apply:
Special Instructions to Applicants
Applicants should apply by the
priority deadline of January 7, 2019 to ensure
to UMass Job Listing.(Job 496633)
On-campus applicants are defined as
Amherst campus non-student employees.
UMass Amherst is committed to a
policy of equal opportunity without regard to race, color, religion, gender,
gender identity or expression, age, sexual orientation, national origin,
ancestry, disability, military status, or genetic information in employment,
admission to and participation in academic programs, activities, and services,
and the selection of vendors who provide services or products to the
University. To fulfill that policy, UMass Amherst is further committed to
a program of affirmative action to eliminate or mitigate artificial barriers
and to increase opportunities for the recruitment and advancement of qualified
minorities, women, persons with disabilities, and covered veterans. It is
the policy of the UMass Amherst to comply with the applicable federal and state
statutes, rules, and regulations concerning equal opportunity and affirmative
January 07, 2019
PROFESSIONAL STAFF SALARY ADMINISTRATION PROGRAM POSITION LEVEL 25 ($38,000-57,200)
About this Organization:
Music & Dance Department of the flagship Amherst campus of the University of Massachusetts