Williams College

100 Spring StreetSuite 201
Williamstown, MA 01267

Date Posted:
December 03, 2018

Western Massachusetts



Acquisitions Assistant

Acquisitions Assistant
Williams College Libraries
Are you a motivated self-starter looking for a collaborative working group in an academic environment? If so, join our experienced team to support research and learning in the beautiful Berkshires. Williams Libraries seeks to fill a full-time, (37.5 hours, year-round), multi-faceted position in the Collection Management Department with an energetic, organized new colleague. The Acquisitions Assistant will be responsible for purchasing and receiving current and out-of-print materials in all formats, and collaborating with other acquisitions staff to ensure expenditure of the annual resource budget and endowment funds.
Williams is committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. We are committed to building a diverse and inclusive community and strongly encourage candidates from underrepresented groups to apply.
Responsibilities include, but are not limited to:
  • Balancing the responsible allocation of college resources with the need to provide prompt and excellent service to faculty and students
  • Identifying appropriate funds and creating order records in the integrated library system
  • Assisting in monitoring library funds and spending of gift endowments and funds
  • Processing weekly lists of vouchers generated and submitting to Controller's Office
  • Reconciling weekly purchasing card transactions and preparing monthly expense reports
  • Recording monthly productivity statistics for acquisition activities
  • Processing received shipments of new library materials
  • Training and overseeing duties for department student assistants
  • Bachelor's degree and one to two years of related work experience, or an equivalent combination of education and experience
  • Ability to search the web, and other resources, efficiently and accurately
  • Familiarity with spreadsheet applications; ability to track highly detailed fund accounting
  • Knowledge of, or ability to learn and apply, accounting principles and practices
  • Ability to communicate effectively with vendors, publishers, staff, faculty, and students
  • Ability to handle foreign-language material accurately, using translation software when necessary.
  • Attention to detail for accuracy and efficiency
  • Ability to organize and prioritize tasks, and to work independently as well as collaboratively

Review of applications will begin on January 4, 2019, and continue until the position is filled.
Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.
To apply for this position, please visit staff-careers.williams.edu. If you have any questions, please feel free to contact us via phone at (413) 597-4247 or email at hr@williams.edu.
Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive.
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How To Apply:
Apply Online
Apply by:
December 03, 2018
About this Organization:
Williams is a coeducational liberal arts institution located in the Berkshire Hills of western Massachusetts with access to the culturally rich cities of Albany, Boston, and New York City. The College is committed to building and supporting a diverse population of approximately 2,000 students, and to fostering an inclusive faculty, staff and curriculum. Williams has built its reputation on outstanding teaching and scholarship and on the academic excellence of its students.