1040 MASS MoCA Way
North Adams, MA 01247

Date Posted:
November 30, 2018

Western Massachusetts





MASS MoCA, one of the largest and most vibrant centers for contemporary art and performance, seeks an Administrative Assistant for Visual Arts. The Administrative Assistant job will consist of three categories: 1. Light art conservation; 2. Registrarial tasks; and 3. general clerical work for curators. The ideal candidate will be personable and task oriented with a love for detail and working knowledge of spreadsheet and database software. Because the light art conservation and care will take place during weekday, before public hours, the normal start time for this job will be 8am.

Primary responsibilities include but are not limited to:

1. Light art conservation, maintenance and cleaning

- Work with Exhibition Manager on minor conservation and gallery art checks

- Maintaining artworks daily as needed

- The skills and techniques for this work will be taught, but some studio art experience, and comfort using light hand tools, is preferred

- Occasional use of ladders may be required

- Sitting, standing and walking for long periods of time may be required

2. Registrarial support

- Assisting with registrarial and preparatory duties, including processing of art loan forms, preparation of condition reports, and filing.

- Helping to coordinate art shipping schedule.

- Working with Exhibition Manager to code expenses for exhibitions and maintain budget reports.

- Managing excel spreadsheets and databases for checklists, budgets, and shipping.

- Sourcing artist’ materials

3. Departmental clerical support

- Helping curators correspond and communicate with artists, galleries and partner organizations.

- Managing logistics for artist site visits, including transportation and housing.

- Maintain the Visual Art Department online image database.

- Reviewing and responding to unsolicited artist submissions, and requests from partner artists and institutions.

- Formatting and maintaining accurate exhibition checklists.

- Maintaining the departmental calendars, organizing and taking minutes of department meetings

- Coordinate with other museum departments and respond to basic information requests (opening and closing dates for exhibitions, updates to the website, requests for lists of past exhibitions, etc.)


Key Attributes:

- Strong personal skills, and a good communicator

- Highly organized and detail/task oriented

- Willing to work in a small, fast-changing and dynamic work environment.

- Knowledge of Excel, Word, and Google Suite; familiarity with filemaker and image-sharing systems a plus


- Bachelor’s degree and a minimum of 2 years administrative and/or museum experience

This position is a full-time (40 hours per week) benefit eligible position, with the hourly rate contingent on experience. The schedule will be mostly 8am to 4:30pm, including a half hour unpaid meal break, Monday through Friday, with flexibility needed to accommodate departmental deadlines and exhibition installation needs. Weekend and holiday work may be required.

How To Apply:
Apply on our website!
Apply by:
December 29, 2018
About this Organization:
Since opening in 1999, MASS MoCA has become one of the world's premier centers for making and showing the best art of our time. With annual attendance of 120,000, it ranks among the most visited institutions in the United States dedicated to new art. More than 80 major new works of art and more than 50 performances have been created through fabrication and rehearsal residencies in North Adams, making MASS MoCA perhaps the most fertile site in the country for new art. The museum thrives on making and presenting work that is fresh, surprising, and challenging.

Visual arts
MASS MoCA exhibits work by many of the most important artists of today—both well known, and emerging—focusing on large-scale and complex installations that are impossible to realize in conventional museums. Our broad, soaring galleries with 110,000 square feet of open, flexible space and their robust industrial character have proven both inspiring and empowering to artists.

Performing arts
An essential and integral part of MASS MoCA's mission are the more than 75 performances staged year-round, including popular music, contemporary dance, alternative cabaret, world music dance parties, outdoor silent films with live music, documentaries, and avant-garde theater.