36 Bromfield StreetSuite #301
Boston, MA 02108
Date Posted: November 30, 2018
Region: Eastern Massachusetts
Title: Associate Director
Reports to: Executive Director
Category: Full-Time, 40 hrs/wk
Art Resource Collaborative for Kids (ARCK) is a 501(c)(3) nonprofit that offers arts integration programming to K-8 students in Boston Public Schools. ARCK uses art as a vehicle to enhance the academic experience of our students while focusing on developing cultural diversity, identity, civic engagement, social impact, and leadership skills. Visit our website for more info arckboston.org
The Associate Director is:
Self-starter with a positive attitude, who functions well in a fast-paced team-oriented environment and sets weekly short and long-term priorities
Coordinate executive communications, including taking calls, responding to emails, and assisting with correspondence of the Executive Director
Prepare internal and external organizational documents for team members and donors
Schedule meetings and appointments and manage calendar
Assist with the arrangement of events such as fund-raising events, staff and supporters appreciation events
Maintain an organized filing system of paper and electronic documents Stewardship, reports creation, and data analysis in Salesforce
Assist with and oversee timeline and event logistics, providing the highest level of service and attention to detail throughout.
Work with Executive Director on stewardship and sponsorship plans to strategically develop and execute two possible events.
With guidance from the Executive Director, communicate with donors, sponsors, and other supporters to convey ARCK’s mission and impact via avenues such as email newsletters, annual reports, corporate sponsorship brochures, and other marketing collateral.
Coordinate logistics of annual fundraising public community event and gala in October, as well as other special events, through tasks that include developing planning timelines and tracking/reaching out to guests, vendors, and volunteers.
Research funding opportunities, develop budgets, manage grants, submit small grants application, and organize timelines.
Assist with recruitment efforts including interviewing, scheduling, payroll, following up, and updating postings on job search websites and purchase materials and supplies.
Minimum of 3+ years of experience as an Executive Assistant reporting directly to senior management.
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
Proficiency in collaboration and delegation of duties.
Uphold a strict level of confidentiality.
Strong written and verbal communication skills.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
Develop and sustain a level of professionalism among staff and clientele.
Exceptional interpersonal skills and passion for arts education.
A cover letter explaining your interest in working with ARCK
A resume that demonstrates your experience
Please email your application materials to Sara Demeter, Executive Director, at email@example.com. Please include the name of the position for which you are applying in the email subject line. Please be prepared to provide the contact information of two references.
ARCK is an equal opportunity employer.
No phone calls or office visits, please.
Art Resource Collaborative for Kids (ARCK) is a 501(c)(3) nonprofit that provides arts integration programming in the Boston Public Schools. Our classes align with the academic content and learning themes specific to our partner schools and classrooms, as well as the Common Core State Standards and National Visual Art Standards. ARCK uses art and arts integration to enhance the academic experience of our students while focusing on developing concepts like cultural diversity, identity, leadership skills, civic engagement and social justice.