WGBH Finance Department is responsible for establishing and maintaining the internal financial control structure and environment that enables WGBH to comply with all the applicable laws, regulations, and policies. This encompasses the various business needs of WGBH, including the following functions: financial reporting and analysis, payroll, accounts payable, billing, accounts receivable, and maintenance of the general ledger.
Production Finance and Grants Management sits within the Finance function of WGBH and supports all units that receive restricted funding – contributions restricted by purpose or time, and usually includes, but is not exclusive to, federal awards, PBS, CPB, grants from private foundations. The department provides Pre- and Post-Award financial and administrative oversight for all productions and sponsored projects and has responsibility, in part, for production and grants budgeting, project monitoring and management, and grant administration and compliance.
The Grants Financial Analyst functions in a professional capacity within both WGBH’s Finance department and Production Finance and Grants Management department and reports directly to the Assistant Director of Production Finance and Grants Management. The principal objective of the position is the efficient and effective management of key departmental analytical, financial and accounting needs related to federal, state, and private grants received by WGBH. The Grants Financial Analyst works primarily with the Post-Award Specialists and with WGBH’s Accounting department. This position functions collaboratively to analyze problems and devise and implement solutions, in accordance with appropriate policies and procedures.
Key responsibilities include:
• Ensuring the timely and accurate recording of grants in WGBH’s accounting and funding allocation tool.
• Supporting the monthly, quarterly and year-end closes.
• Creating grant-related journal entries.
• Reporting on federal grant expenditures on a regular schedule.
• Reconciling grants accounts to the general ledger.
• Leading the preparation of grant related schedules and provide documentation for selections in the year-end Single Audit.
• Preparing the Schedule of Expenditure of Federal Awards.
• Provide additional analyses relating to grant revenue and expenses as needed.
10% Prepare annualized organization reports, including the Schedule of Expenditure of Financial Assistance (SEFA) and the National Production Funding report for PBS.
20% Manage and oversee key functions for month-end, quarter-end, and year-end closes, including managing the funding allocation tool, ensuring all appropriate restricted funding is entered into Workday (WGBH’s accounting system), and manage unallocated funding.
15% Hold a key role of certain business processes in Workday, including approving billing schedules, invoices, tracking deliverables and payments, unapplied cash and approve awards.
15% Create Journal Entries related to spend category reclasses and overhead true-ups.
15% Manage the process for WGBH’s federal cash reimbursements, which including pulling financial reports and needed support documentation, tie-out spending, and completing a cash request worksheet.
20% Support the year-end Single Audit.
5% Other duties as assigned.