WGBH

One Guest Street
Boston, MA 02135
http://www.wgbh.org/about/employmentOpportunities.cfm

Date Posted:
November 15, 2018

Region:
Eastern Massachusetts

Category:
Operations/Finance

Type:
Full-Time

Unit Manager

Description:
Working under the supervision of the Business Manager, the Unit Manager processes financial and administrative transactions for the NOVA Science Unit. As a member of the business team, the Unit Manager has primary responsibility for the department’s day-to-day accounting activities, including processing purchase requisitions and department invoices, tracking budgets, contracts management, and facilitating physical space and other operational needs. In addition, the Unit Manager is responsible for supporting the unit’s employees with timesheets and expense support submissions, petty cash needs, IT support, and Workday system support as needed.


Candidates for this position must have a B.A. and at least two years of experience in financial management and administration. Experience with budget management and accounting is strongly preferred.


Candidates should have excellent organizational and interpersonal skills, coupled with a proven ability to work independently with attention to detail. S/he must be able to set priorities and work efficiently under pressure. 


Candidates must be proficient users of Excel and Word. Experience with production accounting, Workday, and Filemaker a significant plus. Demonstrated strong communication skills and the ability to work in a collaborative manner with an aptitude for


Essential Functions:


40% Manage all department accounting activities

• Process all Account Payable invoices for payment through Workday via creating
requisitions.
• Serve as liaison to the Accounting department regarding departmental financial paperwork.
• Create standard payroll transmittals, expense reports, and RFPs.
• Ensure that financial paperwork is completed in accordance with Accounting policy guidelines.
• Use web-based system called ICON for worker classification service to identify Independent Contractor status for suppliers.


30% Act as primary contact for department/project administrative needs.
• Manage the successful on-boarding of new employees, including space and equipment setup, department orientation, and initial introductions.
• Serve as department liaison to service groups across the Foundation, such as HR, Accounting, Budget, Legal, Design, etc., and operate according to policy guidelines.
• Collaborate with Business Manager to streamline processes to maximize efficiency.
• Serve as IT contact: provide support for any IT needs; escalate issues to the IT department for resolution.
• Serve as Workday contact: provide support for any Workday needs; escalate issues
to foundation Workday support team.


15% Assist with contract management.
• Assist in contract creation process including uploading contracts into database .
• Monitor compliance with terms of agreements.
• Process payments in accordance with contract guidelines and restrictions.
• Ensure compliance with WGBH union contracts.
• Assist Business Manager to coordinate contracting and hiring with Talent Relations for internal and independent productions.


10% Assist in planning, preparing, and revising department/project budgets.
• Track and review expenses on an as needed basis for department as assigned.
• Manage deliverables to accounting department for Massachusetts Film Tax Credit.
• Compile information and support the business unit in the preparation of budget and financial reports.
• Participate in budget planning meetings


5% Perform other duties as assigned




Qualifications:

Experience
• Minimum of two years’ experience in finance and administration; experience in accounting strongly preferred.
• Demonstrated ability to work collaboratively and cultivate productive working relationships with internal and external clients.
• Proven ability to generate accurate and detailed reports.
• Excellent written and oral communication skills.
• Results oriented and analytical.
• Familiarity with basic human resources procedures.
• Computer fluency, especially in Excel, and financial software required.
• Knowledge of Workday a plus.
• Relevant experience in media management/production plus.


Bachelor’s degree or equivalent experience required

How To Apply:
Please apply through our website:
https://www.wgbh.org/foundation/careers/employment-opportunities
Apply by:
January 10, 2019
About this Organization:
WGBH Boston is one of the nation's top public television and radio broadcasters. We are PBS's single largest producer for television and Web, creating one-third of the national prime-time lineup—from Frontline to Masterpiece Theatre, from Nova to American Experience, Antiques Roadshow, and more—plus a slate of award-winning children's series (including Arthur, Between the Lions. Curious George, Design Squad, Fetch! and Postcards from Buster).




WGBH also is a major supplier of public radio programs enjoyed by listeners in New England, across the nation, and around the world, including The World, A Celtic Sojourn, and The Emily Rooney Show.




Visit us on the Web at www.wgbh.org.