Museum of Fine Arts, Boston

465 Huntington Avenue
Boston, MA 02115

Date Posted:
October 29, 2018

Eastern Massachusetts



Department Assistant, Finance


Under the general direction of the Executive Assistant to the Deputy Director and CFO, the Department Assistant will provide administrative support for the day-to-day operations for the Controller, the Director of Planning and Analysis, the Director of Procurement and Business Operations, and the Director of Treasury Management.

  • Prepare letters, process paperwork for payment requests, process purchasing requisitions, schedule meetings, book conference rooms, escort guests to/from meeting locations, order department supplies, and coordinate service calls for department equipment.
  • Assist with special projects throughout the year, providing administrative support on the annual audit, budget process, and the preparation of materials for any related board or department meetings.
  • Run monthly reports, prepare expense reports and invoices, and data entry; establish and maintain individual filing systems, archiving, and document retention/destruction.
  • Provide coverage for the Executive Assistant to the Deputy Director and CFO as necessary (i.e. phone coverage, mail, copy work, etc.) for the daily operations of the Deputy Director and CFO, which may involve handling confidential matters.

  • Bachelor’s degree or equivalent
  • One to three years of administrative/office experience
  • Excellent communications skills, written and verbal
  • Strong organizational skills and attention to detail
  • Ability to work under tight deadlines in a fast-paced environment
  • Strong knowledge of PC-based Microsoft Outlook, Word, Excel and PowerPoint
  • Familiarity and high-level of comfort with database systems to produce letters, reports and financial summaries
  • Ability to handle confidential information
  • Knowledge of Oracle a plus

How To Apply:
For consideration, please submit your cover letter and résumé to: You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115.
Apply by:
November 15, 2018
About this Organization:
Fine arts cultural and educational institution.