Boston Society of Architects/AIA and The BSA Foundation

290 Congress Street, Suite 200
Boston, MA 02210

Date Posted:
August 10, 2018

Eastern Massachusetts



Gallery Coordinator

BSA Space is Boston’s leading center for architecture and design exploration. BSA Space hosts design exhibitions, discussions, competitions, workshops, youth and family programs, professional development classes, movies, and more. It is also home to the Boston Society of Architects/AIA (BSA) and the BSA Foundation (Foundation). The BSA, by serving the architecture profession, and the BSA Foundation, by working with the public, pursue a common goal to use design to create better communities, improve people’s quality of life, and promote policy that results in a more equitable, vibrant city.
The staff is vital to the organizations’ success.
All staff members share the following core responsibilities:
  • Provide outstanding service and ensure a welcoming culture for members, allies and guests
  • Answer basic questions about benefits, services and programs
  • Provide member care and customer service responses to frequently asked questions
  • Advocate for and communicate the importance of “design matters”
  • Stay current on developments in architecture and your areas of responsibility
  • Maintain a flexible and collaborative attitude, working with other staff on projects, events, duties and assignments as required
The Gallery Coordinator is a part time, hourly position. Two shifts are available, and the right candidate will be eligible for both. The weekend shift is Saturday, Sunday, and holidays (except Christmas and New Year’s Day), from 10 am-5 pm. The second shift is Monday through Friday, and standard hours are between 4:00 pm-8:30 pm, though hours may vary based on event needs at BSA Space. Some shifts may end as late as 10 pm. The Monday through Friday schedule will be agreed upon two weeks in advance. Some weeks may involve working one or two evenings, while others will require fewer or more. This is an ideal part-time opportunity for someone interested in a variable and flexible schedule. We will consider two candidates, if one cannot cover both shifts.
  • Set up and breakdown for conference room and gallery activities, including furniture, AV needs and amenities
  • Deliver catering for meetings;Cleaning and reset all meeting rooms after use
  • Close BSA Space after evening events
  • Greet all guests coming into BSA Space and assist and direct where needed
  • Stay generally aware of exhibition and program content
  • Answer phones at front desk and respond to all telephone inquiries
  • Process parking validations
  • Other projects as assigned
This position works closely with staff members and reports directly to the exhibitions and communications manager. The successful candidate must work well collaboratively as well as independently and will demonstrate initiative, ability to prioritize, strong attention to detail, follow-through, diplomacy, and tact. Work will involve close collaboration with the exhibitions and communications manager, and the manager of committee engagement and technology.
This position requires a high school degree or equivalent and experience with both facilities management and in an office setting. Should also include experience in operations, events management, or customer service. Non-profit or association experience and familiarity with the New England building industry associations and companies a plus. Basic computer and internet skills required. This position requires the ability to establish and maintain effective working relationships with colleagues. Physical work is part of the daily tasks associated with this position, so candidates should be comfortable working on their feet and must able to lift 40 pounds.
How To Apply:
The Boston Society of Architects (BSA) is one of the largest chapters of the American Institute of Architects (AIA) and works to enhance the practice of architecture and the public and professional understanding of design. We offer competitive salaries and benefits, and actively seek candidates of diverse racial and cultural backgrounds. For more information about the BSA, visit
Contact Information:Please send a cover letter with resume to
Apply by:
August 31, 2018
About this Organization:

About the Boston Society of Architects/AIA and the BSA Foundation

The Boston Society of Architects/AIA (BSA/AIA) is committed to professional development for its members, advocacy on behalf of great design and, together with its sister organization, the BSA Foundation, sharing an appreciation for the built environment with the public at large. Established in 1867, the BSA today consists of nearly 4,500 members and produces content for a diverse array of programs and publications, including ArchitectureBoston Expo and ArchitectureBoston magazine. A chapter of the American Institute of Architects, the BSA/AIA is a nonprofit, professional-service organization. For more information, visit