SpeakEasy Stage Company

539 Tremont Street
Boston, MA 02116

Date Posted:
August 09, 2018

Eastern Massachusetts



Admin Associate


SpeakEasy Stage Company seeks a highly motivated, fast-learning and detail-oriented administrator to support the staff and manage our office. The position is part time 25-30 hours per week, hourly, non-exempt and eligible for overtime. The Administrative Associate works closely with all departments at SpeakEasy, but reports to the General and Production Manager. Most work hours are within 9am-5pm, with occasional evening or weekend work on events, about 1 or 2 events per month.

Responsibilities of the position:

Office Management

Create and manage shared company calendars

Order office supplies, organize and maintain supply closets

Arrange office cleaning and equipment repairs

Answer phones and act as a point of contact for the public

Track administrative budgets

Update job postings for open positions and process applications

Assist with on- and off-boarding new and departing staff members and interns

Coordinate the taking and dissemination of staff meeting notes

Coordinate volunteers for special events

Meeting room set-up and breakdown, and catering orders

Make bank deposits and daily mail pick-up

Schedule and manage interns working in the office

Support Production, Marketing and Development teams on department-specific administrative projects, including but not limited to:

Ticket and Subscription order processing
Updating weekly box office tracking reports
Tracking calendar events and packages for production

Preparing bills and receipts
Updating donor mailing lists

Contacting schools to coordinate Student Matinee attendance


Post and disseminate listings for admin internship positions each term,

Evaluate, Interview and Hire interns and fellows in conjunction with department heads

Create a schedule for each internship term

Delegate tasks from all departments to interns
Attend internship fairs/other events to recruit new interns and fellowships

Assign supervisors for positions, collect internship and fellowship agreements and oversee entrance/exit interviews and trainings

Provide necessary evaluations and paperwork for interns working for college credit

Monitor interns and fellows, and provide a point of contact for any issues that arise

Office Technology Management

Provide tech support to office employees for computers, phones, and personal devices

Monitor office file server and online backups
Manage file sharing (dropbox folders) with outside constituencies (Board of the Directors, contractors, etc.)
Basic website content editing, in association with Marketing

Requirements: The ideal candidate for this position will be able to operate in a fast-paced, open office environment, and manage multiple different priorities at once. Previous experience as an administrator or office manager required, preferably in a non-profit or entertainment organization. Associates or Bachelor’s degree administration or performing arts is preferred. The position is frequently the outward face of the organization, and so good humor and comfort speaking with many different people is key. A passion for theatre is essential. Must be able to lift 30 pounds for brief amounts of time and travel up and down stairs.

SpeakEasy is an Equal Opportunity Employer.

How To Apply:

Send letter, resume, and list of references to Paul Melone, General and Production Manager, SpeakEasy Stage Company, 539 Tremont Street, Boston, MA 02116. Email:paulmelone@speakeasystage.com. No calls please.

Apply by:
August 31, 2018
About this Organization:
Now in our 27th Season,SpeakEasy produces intimate, entertaining plays and musicals that are new to Boston and compel thoughtful conversation. We champion new talent and future arts leaders, alongside a diverse community of experienced local theatre professionals who share our devotion to excellence. We treat our artists, audiences and supporters as collaborators, working with us to make Boston a city that is sustainable for artists.Our values are Heart, Loyalty, Excellence, Courage, Respect, and Joy.