Excellent written and verbal communication
Commitment to high level of customer service
Ability to multi-task and prioritize effectively
Attention to detail
Self starter mentality, ability to react to
Knowledge of orchestral and choral music
and orchestra and chorus seating
Flexible schedule – must be present at all
Monday/Tuesday evening rehearsals and all special run-out concerts and events;
some weekends will be required
In conjunction with custodial and
Falmouth/Barnstable admin staff - Facilitate/oversee chorale and orchestra
setup for weekly rehearsals, including maintaining and submitting room setup
information to staff and working with conductors on room set up for sectional
With campus registrar/manager schedule auditions,
coordinating appointments with conductors.
Facilitate setup/reservation of rooms for auditions. With registrar,
create schedule and place students in audition slots.
Assist in planning for concerts and special
events by compiling activity lists and assigning tasks to parents.
In conjunction with Business Operations Manager
and Executive Director - Contact concert venues to determine equipment
Make arrangements to obtain and transport any
required items to concert venue.
Business Operations Manager will contract venues
and facilitate payment, insurance requirements, etc.
Communicate with conductors regarding music
needs and fulfill any requests for orders, copying, etc.
Create and manage music copies, including extra parts;
make backup copies available at rehearsals
Create and maintain binders/choral folders
Maintain an archive of music
Facilitate creation and distribution of practice
recordings for chorus members.
Membership & Attendance
Manage membership activities including but not
limited to distribution of membership materials, maintenance of student files
and ensuring all students are properly registered.
Take attendance at each rehearsal; work with
registrars to contact missing participants
Follow up on student and parent
requests/inquiries/emails in a timely manner.
Consult with conductors on problem resolution.
With campus registrar/manager, communicate
important information to students and parents via email, phone and regularly
Help promote positive relations between young
musicians, parents, and the ensemble programs.
Generate weekly email newsletter to students and
parents; additional mass email generation as needed.
With campus registrar/manager maintain program
website (via google, facebook group, e.g.)
Accurately track and report student attendance
In conjunction with registrar - maintain an
accurate list of member email addresses.
Coordinate parent volunteer activities related
to rehearsals and concerts.
Organize and communicate with Parent’s
Compile and distribute notes from parent meetings
with conductors and Executive Director.
Proofread and edit concert programs working with
the Marketing Department.
Work with the Marketing Department on publicity
Record and organize all pertinent student
information from auditions.
Maintain the Youth Chorale and Youth Orchestra
calendars and coordinate all dates with Conservatory staff.
Hours: (West Barnstable) Monday evenings 4:00pm-8:00pm
(Falmouth) Tuesday evenings 4:00 – 5:30 pm
Mid-week – approximately 4hrs administrative/email
Attend all weekend dress rehearsals, concerts and special
events. Conservatory Staff may assist in
covering some rehearsals/pizza parties.