Union of Concerned Scientists

2 Brattle Square
Cambridge, MA 02138

Date Posted:
August 06, 2018

Eastern Massachusetts



Executive Department Coordinator


Executive Department Coordinator

Executive Department

Union of Concerned Scientists

Cambridge, MA Office

The Position

The Union of Concerned Scientists (UCS) is an independent national nonprofit working to solve some of our planet’s most pressing environmental and safety problems. UCS combines technical analysis, effective organizing and advocacy to create innovative, practical solutions foraddressing global warming, advancing sustainable food and agriculture policy, promoting clean energy and transportation, fighting misinformation andreducing the threat of catastrophic nuclear war.

Would you like to apply your amazing administrative skills to support an organization making change in the world? Join UCS as the Executive Department Coordinator, right within the hub of activity in our Cambridge, MA office.The right candidate will be great with people, patient with busy schedules, and view technology as friend, not foe.


This position provides high-level and proactive administrative support to the executive director of UCS and its board of directors. Working with the senior administrator, this position provides scheduling, email, and other support to the executive office, drafts communications to all staff, helps plan and execute board meetings, and takes on other administrative responsibilities as they arise.

UCS is an equal opportunity employer continually seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We've adopted this commitment because we believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work.

Compensation, Hours and Location:This is a full-time position based in UCS’s Harvard Square office in Cambridge, MA. For those who meet all position requirements, the salary is $47,500 annually. UCS offers excellent benefits and a rewarding work environment. Information about the organization is available athttp://www.ucsusa.org


Qualifications and experience

Requires 3-5 years comparable experience, including at least one year supporting C-level executives and/or two years supporting D-level executives. Bachelor’s Degree preferred.

Successful candidates will be:

  • Able to work effectively as part of a team;

  • Decisive and able to work independently;

  • Proactive and solution-oriented;

  • Self-motivated with attention to detail, quick with anticipating needs and taking initiative.

  • Able to follow through on assignments with minimal direction;

  • Able to multi-task and meet deadlines;

Successful candidates should have:

  • Strong organizational skills;

  • Excellent verbal and written communication skills, including phone and email;

  • Expert knowledge of office and administrative support procedures, including business English and the operation of office equipment;

  • Strong computer skills with high-level proficiency in Microsoft Office and Adobe Acrobat software;

  • Ability to stay current with changing technologies;

  • An awareness of and demonstrated dedication to improving issues around diversity, equity, and inclusion.

At UCS, comparable training and/or experience can be substituted for degrees when appropriate.

How To Apply:

To Apply: Please submit a cover letter, resume, salary requirements, and how you learned about the position via email to jobs@ucsusa.org and include “Executive Department Coordinator” in the subject line. Email materials in Word or PDF format only. No phone calls, please. Deadline: September 21, 2018, or until filled.

Apply by:
September 21, 2018
About this Organization:
The Union of Concerned Scientists puts rigorous, independent science to work to solve our planet's most pressing problems. Joining with citizens across the country, we combine technical analysis and effective advocacy to create innovative, practical solutions for a healthy, safe, and sustainable future.

What began as a collaboration between students and faculty members at the Massachusetts Institute of Technology in 1969 is now an alliance of more than 500,000 citizens and scientists. UCS members are people from all walks of life: parents and businesspeople, biologists and physicists, teachers and students. Our members understand that scientific analysis—not political calculations or corporate hype—should guide our efforts to secure responsible changes in government policy, corporate practices, and consumer choices.

Our experts work on some of the most complex and daunting problems in our history: stemming the tide of global warming, finding sustainable ways to feed, power and transport ourselves, and reducing the threat of catastrophic war. Our achievements over the decades show that thoughtful action based on the best available science can help safeguard our future and the future of our planet.