New England Conservatory

290 Huntington Avenue
Boston, MA 02115
www.necmusic.edu

Date Posted:
August 06, 2018

Region:
Eastern Massachusetts

Category:
Administrative

Type:
Full-Time

Office Coordinator, Preparatory School

Description:

The Office Coordinator serves as the first point of contact for NEC Prep students and families, and, as such, will regularly interact with faculty, current students and parents, and prospective student and parents. The Office Coordinator also provides additional administrative support for the NEC Prep staff team and will learn the fundamentals of the registration system.

ESSENTIAL FUNCTIONS:

· Provide high-quality and effective interaction with students and families while addressing their administrative and artistic needs.

· Serve as administrative liaison (and often the first point of contact) with and respond to inquiries from students, faculty, staff, prospective students, and others.

· Coordinate Faculty Council communications and write and distribute minutes.

· Maintain accurate electronic and/or hard copy departmental files and records;update in-house databases to reflect most accurate contact information for families.

· Hire, train, evaluate, and motivate work study assistants; track work-study payroll; prepare payment vouchers for work-study students.

· Manage Faculty mailboxes and faculty mail distribution.

· Manage office supplies and orders for the Preparatory Department.

· Assist with faculty communications and annual, end-of-the-year faculty dinner.

· Coordinate management of central Preparatory School office.

· Compile, maintain, copy and track as directed scholarship applications, working with the scholarship committee as necessary.

· Manage schedules for appointments and auditions with Prep Director and Department Chairs.

· Work independently and with team members on special and ongoing projects.

· Provide support for the fall and spring audition periods.

· Coordinate communication, scheduling and administrative needs for the String and Piano Workshops/Recitals.

· Help manage student workers and offer administrative support during the NEC Prep summer camps including Suzuki Explorers.

· Work with the Prep Registrar, learn the basics of the registration system, and assist with any registration and student payment tasks, as assigned.

· Process Department reimbursements in Web invoicing system and Amex statements.

· Other Duties as assigned.

Qualifications:

· Strong interpersonal skills and a high attention to detail.

· Music background preferred.

· Demonstrated ability to execute complex logistics and react to and resolve sensitive situations.

· Capacity to manage priorities and workflow in a fast paced environment while maintaining an acute attention to detail and good customer service.

· Physical ability to setup and move equipment required.

· Excellent verbal and written communication, interpersonal and organizational skills, including strong problem solving skills.

· Availability to work a Tuesday-Saturday schedule during the academic year and a Monday-Friday Schedule from June-August; attendance at some evening concerts is required.

· Strong computer skills including knowledge of Microsoft Office Suite and Outlook email.

How To Apply:
Apply online at: https://necmusic.hyrell.com/UI/Views/Applicant/VirtualStepCareers.aspx
Apply by:
August 31, 2018
About this Organization:
The mission of New England Conservatory is the education and training of musicians of all ages from around the world, drawing on the talents of an accomplished faculty, and nurturing individual excellence in a challenging and supportive community dedicated to the highest standards of performance, teaching, and scholarship. In so doing, NEC aspires to ensure that music has a central place in public life and that the broader value of a rigorous musical education is recognized.