Lexington Symphony

PO Box 194
Lexington, MA 02420
lexingtonsymphony.org
djones@lexingtonsymphony.org

Date Posted:
August 06, 2018

Region:
Eastern Massachusetts

Category:
Administrative

Type:
Part-Time

Part time Operations Manager

Description:

The Lexington Symphony is looking for a part-tiome Operations Manager, 20 hours per week.  This position reports to the Executive Director and oversees front of the house Volunteers.


The Operations Manager is responsible for ensuring that all orchestral events – rehearsals, performances, runouts, and special events – run smoothly, effectively, efficiently and in a financially responsible manner. Responsibilities include event production and supervision, scheduling, planning, and administration.


CONCERT PRODUCTION:

  • Production management and/or stage management for all performances
  • Determine staging requirements and coordinate setup
  • Equipment rental
  • Equipment loading and transport
  • Transport and setup of LS-owned electronic keyboard as needed (stored at Cary Hall)
  • Manage rental relationship with the Town of Lexington
  • Work closely with and maintain good relationships with Cary Hall custodial staff
  • Obtain applications and permits for Symphony related activities as required
  • Arrange for piano rental and tunings as needed
  • Arrange for police and fire detail as required

ADMINISTRATIVE:

  • Manage box office for patrons, players, and soloists (including comps), via email, phone, and regular mail, including subscription renewals
  • Procure required rental music in a timely manner and without incurring late or extra charges
  • Input and maintain data in Patron Manager (sales, contributions, and comments)
  • Run reports as requested by the Executive Director, Music Director, Treasurer, Marketing Manager and Board leadership
  • Participate in strategy, production and Board meetings as requested by the Executive Director, President(s), and Music Director
  • Answer phone for general inquiries, respond to messages
  • Pick up mail from P.O. Box regularly; sort, distribute and process
  • Manage regular expenses within budget and coordinate timely payment with Bookkeeper and Treasurer
  • Provide administrative support to Executive Director as needed
  • Ensure that office supplies and equipment are available and in good working order
  • Make contingencies for inclement weather and, together with the Executive Director and Music Director, make decisions on the implementation of contingency plans
  • Collaborate with Executive Director to arrange Guest Artist itinerary, lodging, travel, and hospitality
  • Interpret, implement, and uphold terms of the Players’ Policies and other collective bargaining agreements that are applicable with collaborative partners and/or venue agreements
  • Maintain Lexington Symphony repertoire history records


Qualifications:

RELEVANT EXPERIENCE:

  • Orchestra library experience or musical training is preferred
  • Technical theatre training and experience is preferred
  • Must be able to work in a fast-paced environment
  • Prior experience with Patron Manager, Salesforce or similar program (Raiser's Edge, Tessitura) is preferred
  • Strong skills with Microsoft Word, Excel, or similar programs
How To Apply:
Please submit resume and cover letter or email to Jeff Levenson, executive director,  jlevenson@lexingtonsymphony.org .
Apply by:
August 31, 2018
Salary:
$20/hour - 20 hours per week
About this Organization:
The Lexington Symphony is a group of dedicated professional musicians who share a passion for their music and for exacting standards of performance.

In its 17th season, the orchestra maintains a unique blend of grass-roots spirit and professionalism, devoted to sharing classical music with all. With an emphasis on accessibility, the group offers great programming, superb performances, easy parking and affordable tickets, with outreach programs that introduce kids of all ages to classical music.