Manager of Membership & Operations
Grow Native Massachusetts is a vibrant and growing
nonprofit that promotes the importance of native plants in all landscapes, both
small and large. We believe that careful stewardship and an understanding of
local ecology are essential to healthy communities. We depend upon a strong
volunteer base and member engagement to run our programs.
This is an opportunity for someone who is passionate
about ecology and native plants to help build our membership and to support
their engagement with our mission and programs— working with both individuals
and businesses. S/he will help to expand our growing membership base and
increase their associated financial support, promote engagement with our existing
programs, develop member volunteer opportunities, and help create new programs
that support the community-based work of members in their local cities and
towns. Key functions of the job are focused on fundraising, member services, managing
events, and day-to-day nonprofit administration. As one of two paid staff, this
person must enjoy multiple responsibilities in a “hands-on” setting. We seek an
individual who works well with both people and systems, and who is committed to
getting things done. S/he will work under the direct supervision of our
President and our Founder, in close collaboration with our other staff person,
the Manager of Programs, and cooperatively with the entire board of directors.
Engagement & Fundraising:
- Take a leadership role in member services and building
relationships with supporters, with a focus on donor retention and renewal, as
well as the recruitment of new members. Be an articulate spokesperson for our
mission and programs.
- Write compelling appeal letters, acknowledgements, and
related communications. Ensure that all gifts are recognized promptly in a thoughtful
and genuinely appreciative manner.
- Record all gifts, grants, and membership data
accurately in our Salesforce® database. Prepare reports with respect to multiple
campaigns for both donations and program registrations, for internal use and to
present to the board. Effectively utilize the database as a tool for institutional
memory and constituent relations.
- Take the lead role in organizing numerous member and donor
events, including the Leadership Donor Ramble, Supporting Donor Reception, member
program events, and the Annual Dinner.
- Manage the annual Ecology
Challenge, a peer-to-peer fundraising and community service initiative,
increasing funds raised each year while engaging members in ecological action.
- Build our corporate fundraising program, cultivating
membership support from landscape professionals and related businesses,
offering them opportunities for increased public visibility and engagement with
- Build and manage our volunteer program which is
critically important to staffing all of our programs, especially for our annual
Native Plant Sale, Demonstration Garden, Evenings
with Experts, and community outreach. Define volunteer positions; recruit
volunteers; manage and support their work; acknowledge their contributions and
- Serve as the lead staff person to our board Development
Committee. Organize and support the work of committee members to successfully
solicit major gifts, monthly membership renewals, and corporate donations.
- Assist the President and board with foundation
fundraising. Identify foundation prospects. Write periodic grant proposals and
- Work with the Manager of Programs to develop and
manage new events and programs that support the work of members doing
community-based projects in their cities and towns across the state, and that help
members network with one another to share their experiences and knowledge. Collaborate
on the organization and execution of all programs as needed.
Operations and Administration:
high professional standards for all office functions— from responding to the
needs of members and the public, to the careful keeping of all organizational
records and information.
- Work closely with the President, Treasurer, and
bookkeeper to manage expenditures within the Board-approved annual budget.
Prepare and make bank deposits. Carefully monitor expenses and ensure the
accuracy of financial transactions and records.
- Serve as the lead staff person to assist the President
on preparation for board meetings and keeping accurate board meeting records. Support
the work of board committees .
- Submit annual nonprofit filings to the IRS and the
Commonwealth of Massachusetts, including the Form 990, Form PC, and Annual
- Administer multiple
vendor accounts and contracts for services and supplies, including for phone
and internet, insurance renewals, and others. Negotiate and maintain vendor
- Work with
our professional IT consultant to manage our small computer network. Keep
records of all technology purchases and password for accounts.
We seek someone who is self-directed and able to work
without constant supervision, while also comfortable taking direction in a team
environment. Essential qualifications and skills include:
- a passion for our mission and desire to continually learn
about ecology and horticulture;
- great “people skills,” including an ability to build
relationships and enjoy conversations with members and the public about our
mission and programs;
- excellent writing and editing skills, and an overall
ability to communicate well;
- experience with fundraising in a nonprofit setting,
and a genuine desire to raise funds to support our mission and to cultivate
- attention to detail and a habit of being highly
- experience with
databases and spreadsheets, demonstrated skill working with numbers, and high
standards for data accuracy;
- self-motivation, an
ability to juggle many different tasks, and a willingness to take
- honesty and integrity; a commitment to careful
financial management and the wise use of limited resources (both dollars and
- creativity and initiative; a willingness to both share
ideas with others and think through problems;
- computer literacy; proficiency with MS Word and Excel;
comfort with a Mac environment.
Candidates should have at least five years of professional
experience in a position of responsibility. Bachelor’s degree required;
master’s degree in a relevant field is a plus.
Schedule and Requirements: This is a
full-time exempt position that requires working during occasional evening or
September 01, 2018
About this Organization:
Mission: We inspire people to action across the Commonwealth, on behalf of native plants and the diversity of life they support. Every garden matters; every landscape counts.®
We are a community-based organization that promotes the importance of native plants to all landscapes, small and large. We promote ecological stewardship at the local level; our programs educate, empower, and inspire. We operate with a small staff and a large volunteer base.