Grow Native Massachusetts

240 Beaver Street
Waltham, MA 02452

Date Posted:
August 03, 2018

Eastern Massachusetts



Manager of Membership & Operations


Grow Native Massachusetts is a vibrant and growing nonprofit that promotes the importance of native plants in all landscapes, both small and large. We believe that careful stewardship and an understanding of local ecology are essential to healthy communities. We depend upon a strong volunteer base and member engagement to run our programs.

This is an opportunity for someone who is passionate about ecology and native plants to help build our membership and to support their engagement with our mission and programs— working with both individuals and businesses. S/he will help to expand our growing membership base and increase their associated financial support, promote engagement with our existing programs, develop member volunteer opportunities, and help create new programs that support the community-based work of members in their local cities and towns. Key functions of the job are focused on fundraising, member services, managing events, and day-to-day nonprofit administration. As one of two paid staff, this person must enjoy multiple responsibilities in a “hands-on” setting. We seek an individual who works well with both people and systems, and who is committed to getting things done. S/he will work under the direct supervision of our President and our Founder, in close collaboration with our other staff person, the Manager of Programs, and cooperatively with the entire board of directors.

Member Engagement & Fundraising:

  • Take a leadership role in member services and building relationships with supporters, with a focus on donor retention and renewal, as well as the recruitment of new members. Be an articulate spokesperson for our mission and programs.
  • Write compelling appeal letters, acknowledgements, and related communications. Ensure that all gifts are recognized promptly in a thoughtful and genuinely appreciative manner.
  • Record all gifts, grants, and membership data accurately in our Salesforce® database. Prepare reports with respect to multiple campaigns for both donations and program registrations, for internal use and to present to the board. Effectively utilize the database as a tool for institutional memory and constituent relations.
  • Take the lead role in organizing numerous member and donor events, including the Leadership Donor Ramble, Supporting Donor Reception, member program events, and the Annual Dinner.
  • Manage the annual Ecology Challenge, a peer-to-peer fundraising and community service initiative, increasing funds raised each year while engaging members in ecological action.
  • Build our corporate fundraising program, cultivating membership support from landscape professionals and related businesses, offering them opportunities for increased public visibility and engagement with our programs.
  • Build and manage our volunteer program which is critically important to staffing all of our programs, especially for our annual Native Plant Sale, Demonstration Garden, Evenings with Experts, and community outreach. Define volunteer positions; recruit volunteers; manage and support their work; acknowledge their contributions and importance.
  • Serve as the lead staff person to our board Development Committee. Organize and support the work of committee members to successfully solicit major gifts, monthly membership renewals, and corporate donations.
  • Assist the President and board with foundation fundraising. Identify foundation prospects. Write periodic grant proposals and reports.
  • Work with the Manager of Programs to develop and manage new events and programs that support the work of members doing community-based projects in their cities and towns across the state, and that help members network with one another to share their experiences and knowledge. Collaborate on the organization and execution of all programs as needed.

Operations and Administration:

  • Maintain high professional standards for all office functions— from responding to the needs of members and the public, to the careful keeping of all organizational records and information.
  • Work closely with the President, Treasurer, and bookkeeper to manage expenditures within the Board-approved annual budget. Prepare and make bank deposits. Carefully monitor expenses and ensure the accuracy of financial transactions and records.
  • Serve as the lead staff person to assist the President on preparation for board meetings and keeping accurate board meeting records. Support the work of board committees .
  • Submit annual nonprofit filings to the IRS and the Commonwealth of Massachusetts, including the Form 990, Form PC, and Annual Report.
  • Administer multiple vendor accounts and contracts for services and supplies, including for phone and internet, insurance renewals, and others. Negotiate and maintain vendor relationships.
  • Work with our professional IT consultant to manage our small computer network. Keep records of all technology purchases and password for accounts.

We seek someone who is self-directed and able to work without constant supervision, while also comfortable taking direction in a team environment. Essential qualifications and skills include:

  • a passion for our mission and desire to continually learn about ecology and horticulture;
  • great “people skills,” including an ability to build relationships and enjoy conversations with members and the public about our mission and programs;
  • excellent writing and editing skills, and an overall ability to communicate well;
  • experience with fundraising in a nonprofit setting, and a genuine desire to raise funds to support our mission and to cultivate membership;
  • attention to detail and a habit of being highly organized;
  • experience with databases and spreadsheets, demonstrated skill working with numbers, and high standards for data accuracy;
  • self-motivation, an ability to juggle many different tasks, and a willingness to take responsibility;
  • honesty and integrity; a commitment to careful financial management and the wise use of limited resources (both dollars and time);
  • creativity and initiative; a willingness to both share ideas with others and think through problems;
  • computer literacy; proficiency with MS Word and Excel; comfort with a Mac environment.

Candidates should have at least five years of professional experience in a position of responsibility. Bachelor’s degree required; master’s degree in a relevant field is a plus.

Work Schedule and Requirements: This is a full-time exempt position that requires working during occasional evening or weekend events.

How To Apply:
Please e-mail a résumé and cover letter to Due to the volume of résumés received, we are unable to respond to all applicants. Those selected for interviews will be contacted promptly.
Apply by:
September 01, 2018
About this Organization:
Mission: We inspire people to action across the Commonwealth, on behalf of native plants and the diversity of life they support. Every garden matters; every landscape counts.® We are a community-based organization that promotes the importance of native plants to all landscapes, small and large. We promote ecological stewardship at the local level; our programs educate, empower, and inspire. We operate with a small staff and a large volunteer base.