Harvard University

1350 Mass Ave
Cambridge, MA 02138

Date Posted:
July 31, 2018

Central Massachusetts



Associate Director of Board Relations, American Repertory Theater

Harvard University
Associate Director of Board Relations
American Repertory Theater

Duties & Responsibilities
Reporting to and working in concert with the Director of Development, the Associate Director of Board Relations will serve as the primary liaison to the theater's Board of Trustees (BOT) and Board of Advisors (BOA). The Associate Director of Board Relations will determine strategies to achieve aggressive board giving targets through annual and special event support, and will be responsible for raising approximately $1.4M per year in board annual gifts.
Working closely with board and executive leadership, as well as with other staff members within the development department and across the institution, the Associate Director of Board Relations will craft and implement strategies that will increase the theater's capacity to deliver on its mission. These include, but are not limited to: setting agendas for board and committee meetings and scheduling, staffing, and notating said meetings; managing the board nomination, onboarding, and orientation process; facilitating succession planning and good governance practices; fostering a culture of philanthropy within both the BOT and BOA; promoting and assisting the boards' own fundraising efforts; ensuring timely and accurate reporting; developing and managing board communications; and maintaining a high level of engagement for all Trustees and Advisors.
In addition, the Associate Director of Board Relations will serve as a leader within the development department, directly supervising the Development Fellow. This role will work with A.R.T. staff and board members to plan and execute special events such as the annual gala, opening nights, and other donor cultivation events, and will represent the A.R.T. at these events, within the community, and at Harvard University. The Associate Director of Board Relations will participate in department and A.R.T. initiatives, represent the department in the absence of the Director of Development, and perform additional duties as needed to help advance the theater's mission.
Responsibilities include:
Trustee and Advisor Engagement and Communication:

  • Liaison between BOT/BOA and A.R.T. leadership and staff for communication.

  • Coordinate regular communication with the trustees, including messages from Harvard University leadership, invitations to events, media clips, and other materials.

  • Develop and schedule orientation and onboarding sessions for new members of the boards.

  • Prepare and update orientation materials for new members.

  • In collaboration with the A.R.T. leadership team, develop off-boarding and engagement plans for trustees whose terms are expiring.

  • Monitor activities of individual BOT and BOA members and collaborate with the Board Chair and A.R.T staff to recognize members' contributions to the Board and A.R.T.

  • Coordinate post Board meeting correspondence.
Basic Qualifications
Bachelor's Degree or equivalent and five years of related experience required.
Additional Qualifications
  • Experience with Microsoft Outlook, Word, Excel, PowerPoint.

  • Progressively complex, advanced project management, event planning or communications experience in fundraising and/or a higher education setting.

  • Experience working with relevant external constituents, including board members, volunteers, vendors, campus constituents (i.e., president's office, marketing-communications, colleges, athletics, alumni association, etc.).

  • Experience with Tessitura donor database or similar system

  • Ability to work evenings and weekends as required.

Job Function
Alumni Affairs and Development
Sub Unit
USA - MA - Cambridge
Time Status
00 - Non Union, Exempt or Temporary
Salary Grade
Pre-Employment Screening
Hourly Rate From
Monday through Friday, 9-5, evenings and weekends as required
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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How To Apply:
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Apply by:
July 31, 2018
About this Organization:
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world.

Harvard University is an equal opportunity employer committed to diversity.