Harvard University

124 Mt. Auburn Street
Cambridge, MA 02138

Date Posted:
July 31, 2018

Central Massachusetts



Associate Director of Board Relations, American Repertory Theater

Harvard University
Associate Director of Board Relations
American Repertory Theater

Duties & Responsibilities
Reporting to and working in concert with the Director of Development, the Associate Director of Board Relations will serve as the primary liaison to the theater's Board of Trustees (BOT) and Board of Advisors (BOA). The Associate Director of Board Relations will determine strategies to achieve aggressive board giving targets through annual and special event support, and will be responsible for raising approximately $1.4M per year in board annual gifts.
Working closely with board and executive leadership, as well as with other staff members within the development department and across the institution, the Associate Director of Board Relations will craft and implement strategies that will increase the theater's capacity to deliver on its mission. These include, but are not limited to: setting agendas for board and committee meetings and scheduling, staffing, and notating said meetings; managing the board nomination, onboarding, and orientation process; facilitating succession planning and good governance practices; fostering a culture of philanthropy within both the BOT and BOA; promoting and assisting the boards' own fundraising efforts; ensuring timely and accurate reporting; developing and managing board communications; and maintaining a high level of engagement for all Trustees and Advisors.
In addition, the Associate Director of Board Relations will serve as a leader within the development department, directly supervising the Development Fellow. This role will work with A.R.T. staff and board members to plan and execute special events such as the annual gala, opening nights, and other donor cultivation events, and will represent the A.R.T. at these events, within the community, and at Harvard University. The Associate Director of Board Relations will participate in department and A.R.T. initiatives, represent the department in the absence of the Director of Development, and perform additional duties as needed to help advance the theater's mission.
Responsibilities include:
Trustee and Advisor Engagement and Communication:

  • Liaison between BOT/BOA and A.R.T. leadership and staff for communication.

  • Coordinate regular communication with the trustees, including messages from Harvard University leadership, invitations to events, media clips, and other materials.

  • Develop and schedule orientation and onboarding sessions for new members of the boards.

  • Prepare and update orientation materials for new members.

  • In collaboration with the A.R.T. leadership team, develop off-boarding and engagement plans for trustees whose terms are expiring.

  • Monitor activities of individual BOT and BOA members and collaborate with the Board Chair and A.R.T staff to recognize members' contributions to the Board and A.R.T.

  • Coordinate post Board meeting correspondence.
Basic Qualifications
Bachelor's Degree or equivalent and five years of related experience required.
Additional Qualifications
  • Experience with Microsoft Outlook, Word, Excel, PowerPoint.

  • Progressively complex, advanced project management, event planning or communications experience in fundraising and/or a higher education setting.

  • Experience working with relevant external constituents, including board members, volunteers, vendors, campus constituents (i.e., president's office, marketing-communications, colleges, athletics, alumni association, etc.).

  • Experience with Tessitura donor database or similar system

  • Ability to work evenings and weekends as required.

Job Function
Alumni Affairs and Development
Sub Unit
USA - MA - Cambridge
Time Status
00 - Non Union, Exempt or Temporary
Salary Grade
Pre-Employment Screening
Hourly Rate From
Monday through Friday, 9-5, evenings and weekends as required
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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How To Apply:
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Apply by:
July 31, 2018
About this Organization:
Harvard University, one of the oldest institutions of higher learning in the United States, currently enrolls more than 18,000 degree candidates from every state and territory in the United States and more than 100 nations of the world. With some 10,000 administrative and support staff members, Harvard provides a great variety of opportunities for individuals with diverse backgrounds.

People choose to work at Harvard for many reasons. There are even more reasons why they choose to stay for a career. At Harvard, there's the excitement of being part of a vibrant academic community, surrounded by people whose ideas are shaping tomorrow's news. There's the freedom to work creatively, to take the initiative, and to grow personally as well as professionally. There are the cultural, intellectual, and recreational resources that only a world-class university can provide.

It is the quality of our opportunities - as well as the quality of our education - that has created our reputation for excellence. As a major institution, the University provides a firm foundation for future career development...the flexibility and mobility to utilize your skills in a variety of settings...and an outstanding benefits program. As an enterprise made up of many different schools, departments, libraries, museums, and research facilities, we offer small, collaborative work groups, each with its own personality and goals. Each invites you to experience the exceptional.

Our employees play a vital role in our strength as an international leader in education and research. Wherever you work at Harvard, your work affects the future - you are aiding in discovery, adding to the sum of human knowledge, or assisting in the education of tomorrow's leaders. Harvard's career paths can be grouped in three major categories. Whether your choice is Student Services, Academic Affairs and Research, or Administration and Management, you will find a wide range of professional and support opportunities here.

Harvard University offers competitive salaries and a comprehensive benefits package - 3 or more weeks of vacation, plus holidays and personal time, health and dental insurance, an excellent tuition plan, a University-funded retirement plan, an investment program, and much more. We often offer flexible schedules.

For more information on employment at Harvard University, as well as our excellent benefits, visit our web site: http://employment.harvard.edu or stop by our Employment Office at 11 Holyoke Street, Cambridge, MA 02138.

Harvard University is an equal opportunity employer committed to diversity.