Boston Ballet

19 Clarendon Street
Boston, MA 02116
www.bostonballet.org

Date Posted:
October 09, 2018

Region:
Eastern Massachusetts

Category:
Operations/Finance

Type:
Part-Time

Part-Time Studio Administrator

Description:

The Part-Time Studio Administrator is an integral part of the Boston Ballet School (BBS) administration team and provides support on BBS customer service and day-to-day operational needs. He/she will primarily work in our Newton or North Shore location; but the ideal candidate will be able to work in multiple studio locations. He/she will act as the main point of contact for faculty, staff, and customers on nights and weekends during Boston Ballet School classes. He/she will maintain a positive, comfortable environment in the studio and communicate regularly to the studio managers and other school full time staff and faculty regarding all operations. He/she will develop and maintain positive relations with parents and students and assist the BBS team in enrolling and retaining prospective and existing customers. Nights and weekends required.


ESSENTIAL DUTIES

Customer Relations

  • Act as first point of contact to all constituents entering Boston Ballet buildings. Maintaining a friendly, welcoming environment.

  • Maintaining positive relations and open communication with parents and students and all Boston Ballet School staff.

  • Answering phone calls and assisting with all school related questions.

  • Preparing, scheduling, and following-up on all placement/trial auditions.

Administrative Duties and Operations

  • Maintaining student attendance records, including recording absences, scheduling make-up classes, and submitting monthly attendance reports.

  • Assist administrative staff in registration process.

  • Returning phone calls as requested.

  • Maintaining all correspondence as requested by the Studio Manager and Principal.

  • Collecting and recording Boston Ballet School tuition for all student and adult programs.

  • Administering nightly adult classes and processing related money.

  • Maintaining bulletin boards.

  • Monitoring lost and found items and discarding on a monthly basis.

  • Assisting in all Boston Ballet School related performances and auditions.

  • Assisting at Boston Ballet School dormitories for Pre-Professional and Summer Dance Programs as needed.

  • Covering other co-workers' schedules when necessary.

  • Other job related assignments as required.

Facility Needs

  • Reporting maintenance and facilities updates to Studio Manager.

  • Monitoring custodial needs.

  • Opening and closing facility (as needed).


Qualifications:
  • Flexibility, positive attitude and good work ethic.

  • Excellent attention to detail and organizational skills.

  • Excellent computer skills (Proficient in Microsoft Office, experience with Tessitura a plus).

  • Basic accounting skills.

  • Strong written and verbal (phone and in person) communication skills.

  • Comfortable interacting with customers through various channels.

  • Ability to work independently and as part of a team.

  • Thrives in fast paced environment and excels with multi-tasking.

  • Enthusiastic about working with students of all ages and passionate about art education.

  • Some background and/or interest in dance/performing arts a plus.

  • Ability to travel to all three school locations is preferred.

Boston Ballet is an equal employment opportunity employer


How To Apply:

To apply for this position, please send a resume and cover letter tojobs@bostonballet.org. IMPORTANT – PLEASE INCLUDE THE NAME OF THE POSITION FOR WHICH YOU ARE APPLYING IN THE SUBJECT LINE OF YOUR E-MAIL. No phone calls please. 



Apply by:
October 31, 2018
Salary:
Hourly
About this Organization:
Since 1963, Boston Ballet has been one of the leading dance companies in the world on stage, in the studio and in the community. Under the leadership of Artistic Director Mikko Nissinen and Executive Director Max Hodges, the Company maintains an internationally acclaimed repertoire and the largest ballet school in North America, Boston Ballet School.

Boston Ballet maintains a repertoire of classical, neo-classical and contemporary works, ranging from full-length story ballets to new works by some of today's finest choreographers. Boston Ballet's second company, Boston Ballet II, is comprised of pre-professional dancers who gain experience by performing with the Company and independently, presenting lecture-demonstrations and special programs to audiences throughout the Northeast.